ISD BOARD MEETING NOVEMBER 1, 2011

FOR THE REGULAR MEETING
BOARD OF DIRECTORS
IRONHOUSE SANITARY DISTRICT

DATE: Tuesday, November 1, 2011

TIME: 7:00 p.m. Regular Meeting

PLACE: Ironhouse Sanitary District Office
450 Walnut Meadows Drive
Oakley, CA 94561


1. Call to Order

2. Roll Call

3. Presentation of 15 Year Service Award – Carlos Solis
Presentation of 5 Year Service Awards - Dominick Gardiner, Scott Lee and Jack Osowski.

4. Approval of Agenda

5. Approval of the Minutes of the September 6, 2011 Regular Meeting
Approval of the Minutes of the October 4, 2011 Regular Meeting

6. Public Comments. At this time, the public may address the Board on subjects not on the agenda. Comments may not exceed three (3) minutes in length. While State Law prohibits Board action or discussion on any item not on the agenda, members of the Board may briefly respond to statements or questions from members of the public, provide a reference to staff or other resources for factual information, request staff to report back to the Board at a subsequent meeting, or take action to direct staff to place a matter on a future agenda. Members of the public are asked to submit a speaker card for public comment in advance of the Chair calling for public comments.

7. Consent Calendar - Consent Calendar items are considered routine and will be adopted in on e single motion. There will be no separate discussion of these items unless requested by a Director or member of the public prior to the Board vote on the motion to adopt.

Staff Report – Michael Welty - Utonomy


7A. Approval of Payment Order, Income/Expense Statement & Bank Balances.

7B. Ratify Certificate of Acceptance of Quitclaim Deed Lot 1 Jersey Island. B.O. (11-47)

7C. Acceptance of Offer of Dedication from Pulte Homes for Tract Number 9199 – Magnolia Park II, Phase I/ Near Freedom High School (Res. No. 11-13)

7D. Consideration of 2012 District Holidays

8. BUSINESS BEFORE THE BOARD

8A. CONSIDERATION OF PRELIMINARY FISCAL YEAR END JUNE 30, 2010 ANNUAL FINANCIAL REPORT WITH INDEPENDENT AUDITYOR’S RPEORT FROM MANN, URRUTIA, NELSON, CPAS & ASSOCIATES, LLP.

8B. PUBLIC HEARING AND CONSIDERATION OF ADOPTION OF THE SANITARY SEWER MANAGEMENT PLAN. (Res. No. 11-14)

9. Staff Reports (Tab – REPORTS)

10. Board Member Advisory Reports

A. Delta Science Center (Painter, Huerta)
B. Collection Facilities (Contreras, Huerta)
C. Finance (Lauritzen, Hardcastle)
D. LAFCO (Hardcastle, Contreras)
E. Special District Local Chapter (Hardcastle, Painter)
F. City Liaison (Hardcastle, Huerta)
G. East County Water Mgmt Governing Board (Hardcastle, Huerta)
H. Public Outreach (Huerta, Contreras)
I. JI Management Plan (Hardcastle, Painter)

J. BIMID / BI MAC (Lauritzen Painter)


11. Adjournment





Posted: Susan V. Walde Date: October 26, 2011

ISD Board Meeting October 4, 2011

FOR THE REGULAR MEETING
BOARD OF DIRECTORS
IRONHOUSE SANITARY DISTRICT

DATE: Tuesday, October 4, 2011

TIME: 7:00 p.m. Regular Meeting

PLACE: Ironhouse Sanitary District Office
450 Walnut Meadows Drive
Oakley, CA 94561


1. Call to Order

2. Roll Call

3. Approval of Agenda

4. Approval of the Minutes of the September 6, 2011 Regular Meeting

5. Public Comments. At this time, the public may address the Board on subjects not on the agenda. Comments may not exceed three (3) minutes in length. While State Law prohibits Board action or discussion on any item not on the agenda, members of the Board may briefly respond to statements or questions from members of the public, provide a reference to staff or other resources for factual information, request staff to report back to the Board at a subsequent meeting, or take action to direct staff to place a matter on a future agenda. Members of the public are asked to submit a speaker card for public comment in advance of the Chair calling for public comments.

6. Consent Calendar - Consent Calendar items are considered routine and will be adopted in on e single motion. There will be no separate discussion of these items unless requested by a Director or member of the public prior to the Board vote on the motion to adopt.

Staff Report – Michael Welty - Utonomy


6A. Approval of Payment Order, Income/Expense Statement & Bank Balances.

7. BUSINESS BEFORE THE BOARD (Tab - BUSINESS)

7A. PRESENTATION ON DELTA SCIENCE CENTER BY RONI GEHLKI AND CONSIDERATION OF PAYMENT TO THE DELTA SCIENCE CENTER FOR PROJECT PARTNER FEE FOR ADMINISTRATION COSTS IN THE AMOUNT OF $5,000.

7B. CONSIDERATION OF ADOPTING THE IRONHOUSE SANITARY DISTRICT ACTUARIAL STUDY OF RETIREE HEALTH LIABILITIES AS OF JULY 1, 2010 PREPARED BY TOTAL COMPENSATION SYSTEMS, INC.

7C. CONSIDERATION OF RESOLUTION NO. 11-08, 11-09, 11-10 and 11-11 – RESOLUTIONS FIXING THE EMPLOYER’S CONTRIBUTION UNDER THE PUBLIC EMPLOYEES’ MEDICAL AND HOSPITAL CARE ACT.
(Res. 11-08, Res 11-09, 11-10, and Res. 11-11)

7D. CONSIDERATION OF CONTRACT AMENDMENTS FOR JSP AUTOMATION FOR INSTRUMENTATION/CONTROL WORK ASSOCIATED WITH THE WASTEWATER TREATMENT PLANT EXPANSION IN THE AMOUNT OF $200,000; BURKS TOMA ARCHITECTS IN THE AMOUNT OF $7,500 AND MOFFAT NICHOLS IN THE AMOUNT OF $5,000.

7E. CONSIDERATION OF CONTRACT AMENDMENT FOR BHI MANAGEMENT CONSULTING (BRENT IVES) FOR ASSISTING IN THE COMPLETION OF THE STRATEGIC PLAN IN THE AMOUNT OF $5,000.

8. Staff Reports (Tab – REPORTS)

9. Board Member Advisory Reports

A. Delta Science Center (Painter, Huerta)
B. Collection Facilities (Contreras, Huerta)
C. Finance (Lauritzen, Hardcastle)
D. LAFCO (Hardcastle, Contreras)
E. Special District Local Chapter (Hardcastle, Painter)
F. City Liaison (Hardcastle, Huerta)
G. East County Water Mgmt Governing Board (Hardcastle, Huerta)
H. Public Outreach (Huerta, Contreras)
I. JI Management Plan (Hardcastle, Painter)

J. BIMID / BI MAC (Lauritzen Painter)


10. Closed Session –

Closed Session pursuant to Government code Section 54957:
Public Employee Performance Evaluation (General Manager)

11. Actions Resulting From Discussions In Closed Session

12. Adjournment




Posted: Susan V. Walde Date: September 28, 2011

ISD Board Meeting Minutes August 9, 2011

MINUTES OF THE SPECIAL WORKSHOP MEETING
OF THE BOARD OF DIRECTORS OF THE
IRONHOUSE SANITARY DISTRICT

August 9, 2011

The Ironhouse Sanitary District (ISD) Board of Directors met in Special Session to hold a Strategic Planning Workshop on Tuesday, May 24, 2011.

The place of meeting was the Ironhouse Sanitary District Office at 450 Walnut Meadows Drive, Oakley, California. The meeting was called to order by President Painter at 4:10 p.m.

1. Call to Order
Roll Call:
Members present: David Contreras, Doug Hardcastle, David Huerta, Chris Lauritzen, and Michael Painter

Members absent: none

Staff/Consultants present: Tom Williams, General Manager
Susan Walde, District Secretary
Brent Ives, BHI Management Consulting

Interested parties present: None

2. Public Comment – There were no comments from the public in attendance.

3. BHI MANAGEMENT CONSULTING – STRATEGIC PLANNING WORKSHOP

Mr. Tom Williams welcomed the Board to the Strategic Planning Workshop meeting, introducing and turning the meeting over to Brent Ives, BHI Management. Mr. Ives proceeded to conduct a workshop on ISD’s proposed strategic planning. The Board discussed a Five year Strategic Plan with a focus on Mission and Vision statements. Staff and consultant will later come back to the board with a review draft of the Strategic Plan, including the updates resulting from the workshop.

4. Adjournment

President Painter adjourned the Workshop meeting at 7:30 p.m. to Tuesday, September 6, 2011 at 7:00 p.m. in the Ironhouse Sanitary District offices at 450 Walnut Meadows Drive, Oakley, California.

APPROVED ____________________________
President

________________________District Secretary

ISD Board Meeting Minutes August 2, 2011

MINUTES OF THE REGULAR MEETING
OF THE BOARD OF DIRECTORS OF THE
IRONHOUSE SANITARY DISTRICT

August 2, 2011

The Ironhouse Sanitary District (ISD) Board of Directors met in regular session on Tuesday, July 5 2011.

The place of meeting was the Ironhouse Sanitary District office at 450 Walnut Meadows Drive, Oakley, California.

1. Call to Order
The meeting was called to order by President Michael Painter at 7:02 p.m.

2. Roll Call
Directors present: David Contreras, Doug Hardcastle, David Huerta, Chris Lauritzen, and Michael Painter

Directors absent: none

Staff/Consultants present: Tom Williams, General Manager
Dave Dal Porto, Reclamation, Levee and Ranch Superintendent
Jenny Skrel, District Engineer
Susan Walde, District Secretary
Marc Haefke, Operations Superintendent
Joe Mueller, Environmental/Process Compliance Manager
Michael Welty, Utonomy, Inc.
Bob Henn, District Counsel

Interested Parties: Milka McGormley

3. Introduction of New Employee – Trent Wentworth
President Painter welcomed Trent Wentworth to Ironhouse Sanitary District. Trent was hired as an Operator for the new plant. Mr. Wentworth introduced his family to the Board and staff. He came from the City of Lodi, previously worked at Discovery Bay and lives locally. He is very excited to be working at the new plant with the new technology.
Presentation of 10 Year Service Award – Michael McGormley
President Painter Presented Mr. McGormley with his 10 year service award and thanked him for his hard work and dedication to the District. The Board congratulated him on his recent promotion.

4. Approval of the Agenda
M/S D. Contreras, D. Huerta and the Board voted to approve the agenda.

5. Approval of the Minutes of the June 7, 2011 Regular Meeting
Approval of the Minutes of the July 5, 2011 Regular Meeting
M/S D. Contreras, D. Hardcastle and the Board voted to approve the minutes of the June 7, 2011 regular meeting and the July 5, 2011 regular meeting of the Board.

6. Public Comments – Communications from the public on subjects not on the agenda.
There were no comments from the public at this time.
7. Consent Calendar
Staff Report – Michael Welty – Mr. Welty reported the auditors will be here the second week in September for 4 days to complete the audit. Beverly Dagneau will be returning from medical leave on the 7th of August. Elayna has filled in and has done a very fine job. Tom Williams acknowledged Elayna’s hard work and fine efforts in Beverly’s absence.

A. Approval of Payment Order, Income/Expense Statement & Bank Balances.
B. Acceptance of Offer of Dedication from Pulte Homes for Tract Number 8731-Magnolia Park/Near Freedom High School (Res. 11-05)
C. Approval of Posting & Publishing of Notice of Public Hearing August 2, 2011 for Report for Sewer Use Charges for Fiscal Year 2011/2012 (B.O. 11-37)
M/S C. Lauritzen, D. Huerta and the Board approved the consent calendar.

8. BUSINESS BEFORE THE BOARD

8A. PUBLIC HEARING – FOR THE ANNUAL SEWER USE REPORT FOR FISCAL YEAR 2011/2012. (Ordinance No. 46 / Order No. 11-38)

Mr. Williams reported to the Board that Elayna Whyte has worked hard to update the tax roll. Ms. Whyte gave statistics of 14,224.02 equivalent service units (ESU) on the tax roll for a tax roll of $8,420,620 ($592/ESU) for F/Y 2011/12. This is an increase of 137.25 units over last year. She also reported that in July of 2011, 14 new units have pulled permits to connect to ISD.
President Painter opened the public hearing at 7:13 p.m. President Painter asked for any comments from the parties in attendance.
There being no public comments written or oral, President Painter closed the public hearing at 7:14 p.m.

Staff proposed the Board adopt the Ordinance and Order and approve the annual sewer use report for fiscal year 2011/2012. M/S D. Huerta, D. Hardcastle and the Board voted to adopt Ordinance No. 46 and Order No. 11-38 and approve the annual sewer use report for fiscal year 2011/2012. Staff was directed to submit said tax roll to County Auditor per ISD Ordinance No. 25 and Health and Safety Code Sections 5473 and 5473.11. (Ord. 46 and B.O. 11-38)

8B. WINDPOWER PROPOSAL UPDATE
Mr. Williams gave an update from Foundation Windpower. He reported he received an email from Richard Koniecka with a new proposal for ISD. Mr. Williams stated the 1 MW GE vs. the 1.6 MWGE would be 75 less in height, able to use all production on site, enable not metering (run the meter backwards) opportunities, and provide similar costs savings on ISD’s power purchases.
Mr. Williams reported a representative from PG&E stated the solar program may reinstate in 2013 and the District is also considering options for solar energy. He stated we have additional options for completion and possibly multiple bidders should we continue to pursue the wind power option.
Discussion was held on options available to ISD, and Mr. Williams reminded the Board that before we make any decisions, the District should better understand its power demand curve needed to operate the new facility. Staff suggested six months should give a realistic figure for energy needs. Staff will bring this item back to the Board when we get more information on the realistic power needs of the new plant.

8C. REVIEW OF STATUS OF PARTICIPATION IN THE “QUALITY GROWTH & DEVELOPMENT IN OAKLEY MEETING” BEING HELD AUGUST 4, 2011.
Mr. Williams stated to the Board that he is reviewing the City Resolution and consideration to adopt a temporary fee reduction for a development fee incentive program. There will be a meeting on August 4, 2011 between all agencies and developers; this will be the second meeting, the first being held in late May. The City of Oakley temporarily reduced fees to developers by 50%. In comparison our fee reduction adopted in May 2011 is a permanent fee reduction and reduced overall fees by more than 22%. ISD has not adjusted the Connection fee yet and is working with Bartle Wells for an analysis to bring to the Board. Mr. Williams stated we are in a very competitive environment. We will have $3 million a year in debt service for the new facility beginning in October 2012 and, we need to investigate how best to partner with new development for the overall benefit of all ISD ratepayers. The next two years we need a total of 350 new units added to the tax roll to maintain our projections. It is very important to partner with development in the Oakley Bethel Island area. Mr. Williams offered to the Board a sample incentive scenario for both plant capacity and trunkline capacity fees. The benefit would be in adding new connections to help stabilize annual sewer service charges for the ratepayer. Mr. Williams would like to further review possible legal restrictions with our State Revolving Fund (SRF) loan and 60 day notice obligations with legal counsel. Mr. Henn stated he would review the loan and restrictions relating to our obligations. Staff is looking for feedback from the Board for the meeting on August 4. Mr. Williams gave the Board a brief review of connection fee breakdown for businesses.
Discussion was held regarding options of an incentive plan. Director Hardcastle asked Mr. Williams to review w/ Bartle Wells and legal counsel to see if we can implement an incentive program. Director Lauritzen stated we need 150 connections this year, which is 10-14 each month. If the Board adopts an incentive program, we will need to reach out to septic system users and express the benefit of connecting to the ISD sewer system during this incentive time, and the benefit to all rate payers. Mr. Williams asked legal to review the wait period of 60 days for fee reduction. Mr. Williams’ example presented to the Board, looked at a two year temporary time period or a maximum of 350 ESU’s for the incentive, whichever comes first. Director Huerta feels very strongly about the current ratepayer possibly carrying the full burden of annual debt service vs. new connections paying its share. He feels strongly we must do what we can to help the current customer in bearing only its share of the load.
Director Contreras stated the ISD ratepayer can benefit from an incentive program. Mr. Williams stated the City is looking for agencies to consider a 50% reduction. He emphasized we adopted a permanent 22% reduction in May, and the example incentive program gets ISD into the 45% reduction range on two of its new connection fees. In addition, ISD still needs to look into the third component of the fee, the connection fee, to see if a permanent reduction is warranted as well. Staff was encouraged to continue investigating a further rate reduction, permitting loan restrictions, loan obligations and time constraints to the 60 day waiting period. Staff will bring back to the Board a new connection incentive program. Staff will also provide the Board with residential unit comparison and a comparison of commercial users.

8D. RECONSIDER DATE FOR GRAND OPENING OF WASTEWATER TREATMENT PLANT AND ESTABLISH AN ADHOC COMMITTEE FOR GRAND OPENING.
Mr. Williams stated to the Board that he has had concerns from staff on the October 15 scheduled date for the Grand Opening as the date for completion is scheduled for October 12th. Staff would like the Board to consider a later date for the Grand Opening. Mr. Williams stated he is very comfortable with this date but would like to give staff the opportunity to speak to the Board regarding their concerns.
Ms. Skrel speaking on behalf of Marc Haefke and Joe Mueller feels we need more time to overcome the final clean-up in time for the event. Staff will work hard but Ms. Skrel feels it wouldn’t be as ready as operating staff would like it. She stated how proud she is of the plant and would like it presented in a complete polished, condition.
Mr. Mueller stated he and the operating staff has been working hard, going from fire to fire and feels they may not have the time to fully clean things up. The UV just got here today. He would like staff to have 4-6 more months to get things in tip top shape. Also, the contractor staging area will still be here as well as the dirt pile from the excavations.
Director Contreras stated that it is expected to have startup issues. Mr. Mueller stated he met with the contractor and they should be complete, on time, by the grand opening date. He noted that the lab will not be up and running by that date. Director Hardcastle recommends the 6 month delay that the professional people are recommending. Director Contreras feels the October 15, 2011 date is doable. Director Huerta feels as a professional he’s okay with the plant still being in progress a bit, as it gives people a chance to see some of the construction aspects of the project. Director Lauritzen asked if we delay we get into unpredictable weather. Also, we have already noticed some dignitaries with a “save the date” invitation. Mr. Williams stated we will have a loss of momentum, we are constantly stating we are on-time and under budget.
M/S D. Huerta, D. Contreras and the Board voted 4-1 to have the Grand Opening as scheduled on October 15, 2011, and establish an adhoc committee for the Grand Opening event. Opposed: D. Hardcastle.

9. Staff Reports

Marc Haefke – Mr. Haefke reported to the Board on the status of the plant, reporting on the extra time staff is putting in, and the process they are going through. He reported on the bio-solids removal of the North pond. On July 7th, staff and the contractor stopped flow to the old plant and staff has begun decommissioning the old facility by first removing the aerators. The odors at the old plant are completely gone. Staff is selling the aerators for; large $1,000, and small $500 for an estimated total of $16,000. Staff is also taking out the equipment no longer needed for the old facility and preparing to sell for scrap all we can. Ms. Skrel, Mr. Smith and Mr. Sterud have been working on the plan to fully decommission the old plant. He reported they are waiting for UV to be started. Once the UV starts up and is working the plant will be able to send to the river once all tests are completed. This next week the contractor is scheduled to complete the pipeline over the levee on Jersey Island. September 12 is the anticipated date to go to the river. The SCADA system is still being programmed as we bring new process on-line.
Director Contreras complimented staff on the seeding of the plant as we received no complaints and it went very smooth. The seeding was a big project and a job well done.

Dave Dal Porto – Mr. Dal Porto reported they had two big days last week on receiving dirt with 30 trucks running today. Mr. Williams reported ISD has completed the billing for services rendered to RD830. We are invoicing RD830 for equipment use, and labor costs through the end of the year. This will bring us current.
Mr. Dal Porto reported sales figures on cattle have been better than it ever has been. The market is up for everyone. Four years ago, cattle were selling for $800 a head, now going for $1,175. Mr. Dal Porto reported on the vandalism happening on Jersey Island. We have had two major incidents, including some diesel stolen by boat. Also, the new gates at headquarters were vandalized. He has been working closely with the sheriff’s department, but the department is having 150 calls a weekend and not able to keep up with the problem that is wide spread through the County. Staff is working to better add security to the island. Mr. Williams directed Mr. Dal Porto to have him review the proposal directly and make recommendations.

Jenny Skrel – Ms. Skrel reported on the status of the caretaker trailer. She is currently working with PG&E and working on getting a contract to complete the job.

Bob Henn – Mr. Henn reported staff has been working on the closing for Lot 1 of Jersey Island. Staff has been clearing up the titles for gas and mineral rights and leases. Mr. Henn also reported he has been helping staff with reformatting the Board agenda to more clearly meet Brown Act requirements.

Susan Walde – Mrs. Walde reported that the Board is scheduled to meet on Tuesday, August 9, 2011 at 4:00 p.m. for a Strategic Plan workshop.

Tom Williams - Mr. Williams reported to the Board that Sue has been doing a great job of keeping up with the extra Board meetings.

10. Board Member Advisory Reports
Director Chris Lauritzen – Director Lauritzen reported on Restore the Delta, a non-profit group following the Delta plan. Director Lauritzen submitted a written report with additional attachments. He mentioned an article in today’s paper regarding boring a tunnel under the Western Delta islands. Because of where our island is, we need to stay on top of all these issues. He would like the board to be aware of the importance of the Delta issues and, when they can, attend the meetings of Restore the Delta.

Director Doug Hardcastle– Vice President Hardcastle reported that he attended the City Council meeting. He also reported on the Special District’s meeting attended; where a member of the group California Forward explained how they are proposing alternative tax revenues like taxing services to collect more funds.

At 9:45 p.m. President Painter called for a brief recess


At 9:53 p.m. The Board entered into closed Session

11. Closed Session –

Closed Session pursuant to Government code Section 54957:
Public Employee Performance Evaluation (General Manager)

12. Actions Resulting From Discussions In Closed Session
1. M/S D. Hardcastle, D. Huerta and the Board unanimously voted to form an adhoc committee of the Board president Painter and Director Lauritzen to work with the General Manager on updating Total Compensation Salary Survey for the District.
2. M/S D. Contreras, M. Painter and the Board unanimously voted to extend the contract of the General Manager, 3 years, until March 15, 2014.

13. Adjournment

President Painter adjourned the regular meeting at 11:30 p.m. until Tuesday, September 6, 2011 at 7:00 p.m. for the next regular meeting in the Ironhouse Sanitary District offices at 450 Walnut Meadows Drive, Oakley, California.


APPROVED__________________________ ________________________________
President Secretary

ISD Board Meeting Minutes July 26, 2011

MINUTES OF THE SPECIAL MEETING
OF THE BOARD OF DIRECTORS OF THE
IRONHOUSE SANITARY DISTRICT

July 26, 2011

The Ironhouse Sanitary District (ISD) Board of Directors met in special session on Tuesday, July 26, 2011.

The place of meeting was the Ironhouse Sanitary District Office at 450 Walnut Meadows Drive, Oakley, California. The meeting was called to order by President Michael Painter at 5:30 p.m.

1. Call to Order

2. Roll Call was taken:
Members present: David Contreras, Doug Hardcastle, David Huerta, Chris Lauritzen, and Michael Painter

Members absent: None

Staff/Consultants present: Tom Williams, General Manager
Susan Walde, District Secretary
Jenny Skrel, District Engineer
David Dal Porto, Ranch and Levee Superintendent
Fred Etzel, General Council

Interested Parties: None

3. Approval of Agenda
M/S D. Huerta, C. Lauritzen and the Board voted to approve the Agenda.

4. Public Comments – There were no communication from the public in attendance.

5. BUSINESS BEFORE THE BOARD
5A. AUTHORIZE GENERAL MANAGER TO SIGN CONTRACT WITH FINTA ENTERPRISES INC. FOR AIR DRY, LOAD, TRANSPORT AND REUSE/DISPOSAL OF TREATMENT POND AND EFFLUENT STORAGE POND BIO-SOLIDS (SLUDGE) ON A TIME AND MATERIAL BASIS FOR A COST NOT TO EXCEED $2,000,000.
Ms. Skrel reported to the Board that ISD staff has budgeted $3.8 million to abandon the existing Wastewater Treatment Plant. Abandonment includes removal of Bio-solids (sludge) from the treatment ponds and north and south effluent storage ponds. The cost for bio-solids removal was estimated at $3.6 million with $200,000 estimated for filling in the treatment ponds. The proposed contract does not include the cost to fill the existing treatment cells. Staff received two proposals for the Air Dry Load, Transport, and Reuse/Disposal of Treatment Pond and Effluent Storage Pond Bio-Solids from Finta Enterprises, Inc. and Synagro. Ms. Skrel reviewed these proposals with the Board. Staff recommended the Board award the project to Finta Enterprises, Inc. for a cost not to exceed $2,000,000 authorizing the General Manager to sign the agreement.
M/S D. Contreras, C. Lauritzen and the Board voted to award the contract for Air Dry, Load, Transport and Reuse/Disposal of Treatment Ponds and Effluent Storage Pond Bio-Solids to Finta Enterprises, Inc. in an amount not to exceed $2,000,000. and authorize the General Manger to approve the contract. ( B.O. 11- 39)

5B. CONSIDERATION OF ISD WWTP GRAND OPENING BUDGET AND LEVEL OF EXPENDITURES.
Members D. Huerta and D. Contreras reported that the Public Outreach committee has met and have been working with Mr. Williams regarding a date to meet with partners regarding funding for the grand opening. The committee provided a hand written invitation to dignitaries in Washington D.C. during a local 4-H program. The 4-H members met Congressman Garamendi and were given a tour by the congressman’s staff. The newsletter will be going out in August and will have highlights on employee/staff profile and an update on the application for the CASA Technological Innovation and Achievement award.
The committee expects to have 300-350 people at the grand opening event and are very excited about the planning so far.
Suggestions were made to ask for the use of the electronic sign at City Hall, as well as the portable electronic trailer to advertise the event. Discussion was held on a possible time capsule, use of volunteers; boy scouts, high school clubs, etc.
The Public Outreach Committee will work with these suggestions as the planning of the Grand Opening goes forward.

5C. APPROVAL OF REORGANIZATION OF ISD ORG. CHART IN PREPARATION OF SUCCESSION PLANNING AS RELATED TO JERSEY ISLAND; AND ADJUSTMENT OF SALARY RANGE AND RECLASSIFICATION OF POSITION OF LEVEE OPERATIONS SUPERVISOR TO RANCH, LEVEE AND RECLAMATION SUPERVISOR.
Mr. Williams presented the Board with two organizational charts; the existing old chart and the proposed revised chart. The reorganization of the Org. chart for Jersey Island relates to succession planning for the Ranch, Levee and Reclamation Superintendent position. The essence of the proposed change is to reclassify the Levee Operations Supervisor position previously held by Kirk Kirkman, (retiring in med August) into Ranch, Levee and Reclamation Supervisor, to be filled in-house with Mike McGormley, currently Lead Ranch Operator. This change is necessary to provide the District, and the employee, with the opportunity to prepare well in advance to compete for the replacement of Ranch, and Levee, and Reclamation Superintendent upon the retirement of the current Superintendent.
Mr. Dal Porto explained to the Board the duties of the new position. Mr. McGormley will 80 percent of the time be doing the job he is currently holding, and will take over the computer work, and will be training on the sales of cattle, dealing with vendors and working on Reclamation work and Subventions work. Mr. McGormley holds a B/S in Archeology, has 10 years experience, and maintains an excellent work ethic.
M/S D. Huerta, C. Lauritzen and the Board voted unanimously to approve the reorganization of the ISD Organizational Chart, approve the adjustment to the salary range, and reclassify the position of Levee Operations Superivsor to Ranch, Levee, and Reclamation Supervisor, and authorize the General Manager to begin the process to backfill for the promotion of Mr. McGormley, by hiring a new employee for the position of Ranch Operator. (B.O. 11-40).
Staff Reports –
Mr. Fred Etzel reported to the Board that he has been working on the purchase of Lot 1 on Jersey Island and hopes to have the transaction complete by the 12th of August. He also reported he has been following the updates to the Delta Plan.

Mr. Tom Williams reported to the Board on follow-up with the meetings between ISD Board President and Mayor of Oakley regarding lagging housing development, ISD fees, and what opportunities exist to help development over the next two years. He also reported he sent a letter to The Oakley City Manager asking for a response letter listing the City’s expectations of the District and asked the response to be expedited for the August 2, 2011 ISD Board meeting.
Mr. Williams also reported he is reviewing the Bartel Wells updated fee study and is considering possible opportunities for further reductions (incentives) in fees for new connections. Staff will have an agenda item for consideration by the Board on the Aug 2nd agenda.

6. Adjournment

President Painter adjourned the special meeting of the Board at 7:05 p.m. to the Regular Meeting on Tuesday, August 2, 2011 at 7:00 p.m. in the Ironhouse Sanitary District offices at 450 Walnut Meadows Drive, Oakley, California.



APPROVED__________________________ ________________________________
President Secretary

ISD BOARD MEETING SEPTEMBER 6, 2011

FOR THE REGULAR MEETING
BOARD OF DIRECTORS
IRONHOUSE SANITARY DISTRICT

DATE: Tuesday, September 6, 2011

TIME: 7:00 p.m. Regular Meeting

PLACE: Ironhouse Sanitary District Office
450 Walnut Meadows Drive
Oakley, CA 94561


1. Call to Order

2. Roll Call

3. Approval of Agenda

4. Approval of the Minutes of the July 26, 2011 Special Meeting
Approval of the Minutes of the August 2, 2011 Regular Meeting
Approval of the Minutes of the August 9, 2011 Special Meeting

5. Public Comments. At this time, the public may address the Board on subjects not on the agenda. Comments may not exceed three (3) minutes in length. While State Law prohibits Board action or discussion on any item not on the agenda, members of the Board may briefly respond to statements or questions from members of the public, provide a reference to staff or other resources for factual information, request staff to report back to the Board at a subsequent meeting, or take action to direct staff to place a matter on a future agenda. Members of the public are asked to submit a speaker card for public comment in advance of the Chair calling for public comments.


6. Consent Calendar - Consent Calendar items are considered routine and will be adopted in on e single motion. There will be no separate discussion of these items unless requested by a Director or member of the public prior to the Board vote on the motion to adopt.

Staff Report – Michael Welty - Utonomy (see written report)

6A. Approval of Payment Order, Income/Expense Statement & Bank Balances.

6B. Approval of Posting & Publishing of Ordinance 46 Adopting the Annual Sewer Use Report for Fiscal Year 2011/2012. (B.O. 11-41)

7. BUSINESS BEFORE THE BOARD

7A. FEDERAL TITLE XVI WATER RECLAMATION AND REUSE PROGRAM GRANT Res. No. 11-06

7B. CONSIDERATION OF PARTICIPATION IN THE CONTRA COSTA COUNTY CREEK AND WATERSHED SYMPOSIUM, NOVEMBER 17, 2011

7C. CONSIDERATION OF IMPLEMENTING A TEMPORARY FEE INCENTIVE PROGRAM FOR DISTRICT’S PLANT CAPACITY FEES AND TRUNKLINE CAPACITY FEES Res. No. 11-07

8. Staff Reports

9. Board Member Advisory Reports

A. Delta Science Center (Painter, Huerta)
B. Collection Facilities (Contreras, Huerta)
C. Finance (Lauritzen, Hardcastle)
D. LAFCO (Hardcastle, Contreras)
E. Special District Local Chapter (Hardcastle, Painter)
F. City Liaison (Hardcastle, Huerta)
G. East County Water Mgmt Governing Board (Hardcastle, Huerta)
H. Public Outreach (Huerta, Contreras)
I. JI Management Plan (Hardcastle, Painter)
J. BIMID / BI MAC (Lauritzen Painter)


10. Closed Session –

Closed Session pursuant to Government code Section 54957:
Public Employee Performance Evaluation (General Manager)


11. Actions Resulting From Discussions In Closed Session


12. Adjournment



Posted: Susan V. Walde Date: August 31, 2011

ISD Board Meeting July 5, 2011 Minutes

MINUTES OF THE REGULAR MEETING
OF THE BOARD OF DIRECTORS OF THE
IRONHOUSE SANITARY DISTRICT

July 5, 2011

The Ironhouse Sanitary District (ISD) Board of Directors met in regular session on Tuesday, July 5 2011.

The place of meeting was the Ironhouse Sanitary District office at 450 Walnut Meadows Drive, Oakley, California.

1. Call to Order
The meeting was called to order by President Michael Painter at 7:00 p.m.

2. Roll Call
Directors present: David Contreras, Doug Hardcastle, David Huerta, Chris Lauritzen, and Michael Painter

Directors absent: none

Staff/Consultants present: Tom Williams, General Manager
Dave Dal Porto, Reclamation, Levee and Ranch Superintendent
Jenny Skrel, District Engineer
Susan Walde, District Secretary
Fred Etzel, District Counsel

Interested Parties: Randy Pope, City of Oakley City Council
Marc Young, Oakley
P. Kemp, Oakley

3. Approval of the Agenda
President Painter asked the Board to move Item 7B before Item 7A. M/S D. Contreras, C. Lauritzen, and the Board voted to approve the Agenda with the change of moving Item 7B before Item 7A.


4. Approval of the Minutes of the June 7, 2011 Regular Meeting
President Painter requested that the minutes of the June 7, 2011 meeting be reviewed at the August 2, 2011 Regular Meeting of the Board. M/S D. Contreras, C. Lauritzen and the Board voted to review the minutes of the June 7, 2011 meeting at the August 2, 2011 general meeting of the Board.


5. Public Comments – Communications from the public on subjects not on the agenda.
There were no comments from the public at this time.
6. Consent Calendar
A. Approval of Payment Order, Income/Expense Statement & Bank Balances.
B. Approval of Posting & Publishing of Ordinance 44/Order 11-19 Decreasing Trunkline Capacity and Plant Capacity Fees.
M/S D. Huerta, D. Contreras and the Board approved the consent calendar.

Staff Report – Michael Welty – Mr. Welty reported the auditors will be here the second week in September to complete the audit. Beverly Dagneau will be returning from medical leave on the 20th of July. Staff will be busy in July and August preparing for the year end and the annual audit.


7. BUSINESS BEFORE THE BOARD

7B. CONSIDERATION OF RECOMMENDED PLAN FOR REMOVAL OF RECOGNIZED ENVIRONMENTAL CONDITIONS (REC’s) FROM LOT 1 ON JERSEY ISLAND.
Mr. Williams reported to the Board that, in November 2010, the Board gave direction authorizing the General Manager to move forward with the acquisition of Lot 1 of Jersey Island at the pre-determined price set in the original purchase agreement.
Mr. Etzel gave a summary of the Phase 1 report and stated a copy of the phase 1 report will be available at the district office for Directors to review. Mr. Etzel gave a summary of the 500 gallon underground storage tank located within the levee, he stressed care would be given to not jeopardize the integrity of the levee. He also reported on the two above ground storage tanks (ASTs) which were used to store diesel fuel. An empty container located near the Halsey Residence will be properly disposed by ISD. A 55-gallon drum with unknown contents which is contained in a shed on Lot 1 will be removed via a contract issued by ISD, in accordance with environmental rules and regulations. Mr. Etzel explained that the contractor hired would obtain the permits from the CCC Health Services Dept and the Levee Encroachment permit from RD830. He also stated that ISD would use its own resources to abandon the three septic systems on Lot 1.
Mr. Etzel asked the Board to authorize staff to go ahead and implement the plan to obtain, through a competitive bidding process, a contractor to remove and dispose of the 500 gallon UST and the 55 gallon drum. He asked for the Board’s support for the plan going forward to authorize staff to proceed with the project, with the estimate to complete the work between $10,000 - $15,000. ISD staff would remove the structures at a cost of approximately $40,000 to $50,000 at a later date. Ms. Skrel would be supervising the project and contract to remove the tanks.

President Painter asked for public comment, hearing no comment, he asked the Board for a motion.

M/S D. Hardcastle, M. Painter and the Board voted unanimously to authorize the General Manger to implement the plan for removal of recognized environmental conditions (REC’s) from Lot 1 on Jersey Island upon approval of purchase of said property. (B.O. 11-31)


7A. RATIFICATION OF AGREEMENT FOR PURCHASE OF LOT 1 ON JERSEY ISLAND FROM DELTA PROPERTIES, INC.
ISD General Council and ISD staff have been working with Delta Properties over the last 6 months on this purchase agreement, and can finally bring it before the Board tonight. With the finalization of this agreement, it will bring ISD to full ownership of Jersey Island. Mr. Etzel reported that on November 2, 2010, the Board authorized the General Manager to negotiate and finalize the purchase agreement. Staff brought the agreement back to the Board to review the agreement with two new ISD Directors and to have the agreement ratified by the now Board. The agreement has been signed by Delta Properties and awaiting date and signature of President Painter.
President Painter asked for public comment. Ms. Kemp asked why we would want to own the entire island. Mr. Williams responded that the purchase of the last 55 acres is essential to land access by staff for levees and cattle management. Discussion was held by the Board on the indemnification by the owner and the mineral rights held on the property.
M/S C. Lauritzen, D. Hardcastle and the Board voted unanimously to authorize the President to sign The Purchase and Sale Agreement of Lot 1 on Jersey Island. (B.O. 11-32)


7C. CONSIDERATION OF GRAND JURY REPORT DATED APRIL 6, 2011, AND DRAFT RESPONSE
Mr. Williams stated to the Board that in the later part of April he received a request from the Grand Jury to respond to a Grand Jury report related to Special District and City Council elected officials. The report is due back to the Grand Jury on the 25th of July. Mr. Williams stated by comparison the ISD Board stipend is below average of other Sanitary and Sanitation Districts in Contra Costa County and Alameda County. Mr. Etzel stated the full Grand Jury report is available to anyone and can be obtained from the District Secretary. Mr. Etzel stated he and staff have worked together to prepare the draft response to the Grand Jury.
Director Huerta stated the Grand Jury itself was not included in their own report and that the methodology of the report compared “apples to oranges,” and, therefore, skewed the results unfairly. The Board stated that the report should consider some Districts are more complex and need more Board involvement in conducting business.

Director Lauritzen stated he is happy to be on the Board and believes he works hard for the rate payers. He works at his business five days a week, and is always “on-call” to serve the rate payer. While he as an elected official in this case, he is not a volunteer. As a Director on the ISD Board, he is often called away from his business to conduct ISD Business and feels some compensation is appropriate. Also, Mr. Lauritzen mentioned he did not take medical compensation for 6 years and just recently did.

Director Hardcastle stated that he was in the Army and has served on many volunteer Boards, but that the ISD position is more than volunteer. He stated that he has not missed a meeting since elected in 2000 to the ISD Board of Directors. He stated that he is the ISD representative at the City Council meetings and feels that ISD and the City should be on the same team, and should honor each other. He feels very dedicated to the people of Bethel Island and the people of Oakley and works hard to represent them well.

Director Contreras directed staff to include in the District’s response to Grand Jury Report No. 1104 the statement that the Directors of sanitary districts, such as Ironhouse, which are experiencing and anticipating growth. As such, the ISD Board in their service areas, and are accordingly substantially upgrading their facilities to accommodate this growth, must devote significant time, attention and oversight to ensure that these facility upgrades are accomplished in a cost-effective manner which complies with state water quality standards, which are becoming increasingly more stringent to comply with.

President Painter asked for public comment, hearing no public comment, he asked for a motion.

M/S D. Contreras, D. Hardcastle and the Board voted unanimously to approve the response and included the following statement in the Grand Jury Report No. 1104 in Recommendation #3:

Ironhouse further notes that currently the District is substantially upgrading its facilities to accommodate the growth anticipated within its service area and the Directors must devote significant time, attention and oversight to ensure that these facility upgrades are accomplished in a cost-effective manner which complies with state water quality standards that are becoming increasingly more stringent over time. (B.O. 11-33)


7D. CONSIDERATION OF CONTINUED PARTNERSHIP IN BAY AREA RECYCLED WATER COALITION (TITLE XVI Funding Program) AUTHORIZING THE GENERAL MANAGER TO SIGN FIRST AMENDED AND RESTATED MEMORANDUM OF AGREEMENT.
Mr. Williams stated the amended and restated MOA is a continuation of ISD’s participation in this regional effort to seek Federal grants for recycled water projects. It is being amended and restated to include several new types of agencies, share the cost of the Lead Agency’s administrative expenses among the participants, and revises the cost sharing formula for Participating Agency costs for federal advocacy.
Discussion was held on the progress of the Recycled Water Master Plan and the participation in the future planning of recycled water in the City.
M/S D. Contreras, D. Huerta and the Board voted unanimously to approve the proposed Amended and Restated MOA and authorize the General Manager to sign the contract. (B.O. 11-34)

7E. CONSIDERATION OF AMENDING THE DISTRICT’S DENTAL INSURANCE TO INCLUDE IMPLANTS
Mr. Williams stated he contacted the insurance carrier to see if dental implants could be a covered item under our plan. The two options available to the District are 1) $902.12 per year with a lifetime cap option which would cover up to $5,000, and 2) a savings of $2,615.76 per year with an annual program that would cover all dental coverage up to $2,500 including coverage for implants.
Discussion was held regarding the coverage and savings to the District. President Painter asked for public comment, hearing no public comment, he asked for a motion.

M/S D. Huerta, D. Contreras and the Board voted unanimously to authorize the General Manger to amend the District’s dental plan to include implants under “major services,” with the annual caps remaining unchanged and a F/Y 11/12 savings to the District of $2,615.76. (B. O. 11-35)

7F. CONSIDERATION OF ISD WWTP GRAND OPENING DATES & LEVEL OF EXPENDITURES. (Possible dates: October 8, 12, 15, 19, and 22.)
As the new wastewater treatment plant nears completion, Mr. Williams asked the Board to take into consideration the dates of October 8, 12, 15, 19 and 22 for consideration of holding the Grand Opening. Director Contreras stated he has had experience with grand openings and they have been highly attended if they are held on a weekend, which he would recommend. The Board discussed the date of October 15, 2011 for the grand opening. Mr. Williams discussed options for the budget for the event, with possible participation from others such as vendors and contractors. Discussion was held to have the Public Outreach committee bring back a budget for Board approval and possible partnering participation. President Painter asked for public comment. No public comment was made. Director Lauritzen stated it is very important to let the rate payers know the funds for this event will not come from rate payer fees. The funds should come from revenue sources such as reserves and other non-operating monies.

7G. CONSIDERATION OF REQUEST TO ADVERTISE FOR PROPOSALS FOR REMOVAL AND DISPOSAL OF SOLIDS FROM TREATMENT CELLS AND EFFLUENT STORAGE PONDS.
Ms. Skrel approached the Board asking for authorization to advertise the request for proposals for Removal and Reuse/Disposal of Treatment Ponds and Effluent Storage Ponds Solids at the Ironhouse Sanitary District Wastewater Treatment Plant. Ms. Skrel stated the District will be advertising for requests for proposals and has interested contractors wanting to submit a bid on the project. Staff is requesting the Board authorize the General Manager to award the project. The bids are due on the 20th of July. Discussion was held by the Board on the tonnage and possible locations for disposal of biosolids. Ms. Skrel responded to the board inquiries that the location of disposal is determined by the contractor.

After discussion, the Board determined the item should be brought back to the Board for approval.
M/S Hardcastle, Lauritzen and the Board voted unanimously to authorize the District Engineer to advertise an RFP for removal and reuse/disposal of treatment ponds and effluent storage ponds solids at the Ironhouse Sanitary District Wastewater Treatment Plant and set date of Tuesday, July 26, at 5:30 p.m. to hold a special meeting of the Board to award the bid to a contractor for air dry, load transport and reuse/disposal of treatment pond and effluent storage ponds solids. (B.O. 11-36)

7H. CONSIDERATION OF BOARD COMMITTEE ASSIGNMENTS
President Painter stated with the change in Directors, he would like to re-evaluate the committee assignment of Board Directors. The following committee assignments were determined:
Board Member Advisory Committees:
• Delta Science Center (Painter, Huerta)
• Collection Facilities (Contreras, Huerta)
• Finance (Lauritzen, Hardcastle)
• LAFCO (Hardcastle, Contreras)
• Special District Local Chapter (Hardcastle, Painter)
• City Liaison (Hardcastle, Huerta)
• East County Water Mgmt Governing Board (Hardcastle, Huerta)
• Public Outreach (Huerta, Contreras)
• JI Management Plan (Hardcastle, Painter)
• BIMID / BI MAC (Lauritzen Painter)

8. Staff Reports

Tom Williams - Mr. Williams reported to the Board that he has been working with the Outreach committee on the Cityhood Celebration. He has also been working with Ms. Skrel on the treatment plant process. He is working on the next newsletter with Roni Gehlke and plans to have it to the printer in July and out for publication in August. Mr. Williams reported that as president of RD830 he met with BIMID in a planning effort to come together as a team partnering with them to develop a mutual partnership in case of an emergency; stock pile rock, sand bags, and stock piles.
Mr. Williams has been working to set up a meeting with Mr. Bob Glover of the Building Industry Association and ISD’s consultant Bartle Wells Associates regarding opportunities for reduction of fees. Mr. Williams stated he would be attending the ground breaking for Radback Energy on July 12.

Fred Etzel – Mr. Etzel reported he has been following the Delta Stewardship Council and following the draft delta plan and how it relates to Jersey Island.

Dave Smith – Mr. Smith submitted a written report to the Board.

Marc Haefke – Mr. Haefke submitted a written report.

Jenny Skrel – Ms. Skrel submitted a written report.


9. Board Member Advisory Reports
Director Doug Hardcastle– Vice President Hardcastle reported that City Council temporarily reduced the developer’s fees by 50% for the next two years.

Director Chris Lauritzen – Director Lauritzen reported that west side of False River, Dutch Slough will be having water quality issues by the year 2012, so Department of Water Resources is again considering a damn of some sort in False River near Jersey Island.

Director David Huerta –Director Huerta reported regarding public outreach and how it has been a busy month working with Roni Gehlke on the newsletter. The committee is planning the grand opening and researching alternative funding for the event.

Director David Contreras – Director Contreras thanked staff for their hard work. He reported on the literature and grease can given out at the Cityhood Celebration on the 2nd of July. The outreach committee met on the 16th of June. ISD has applied for the Technological Innovation Achievement Award with CASA and thanked Mr. Williams and Ms. Skrel for their hard work on the application. Director Contreras thanked staff for their submitted reports and specifically Mr. Dal Porto for the information on the Video cattle sales stating how informative his report was.


10 Adjournment
President Painter adjourned the regular meeting at 9:15 p.m. until Tuesday, August 2, 2011 at 7:00 p.m. for the next regular meeting in the Ironhouse Sanitary District offices at 450 Walnut Meadows Drive, Oakley, California.

ISD Board Meeting June 7, 2011 Minutes

MINUTES OF THE REGULAR MEETING
OF THE BOARD OF DIRECTORS OF THE
IRONHOUSE SANITARY DISTRICT

June 7, 2011

The Ironhouse Sanitary District (ISD) Board of Directors met in regular session on Tuesday, June 7, 2011.

The place of meeting was the Ironhouse Sanitary District office at 450 Walnut Meadows Drive, Oakley, California.

1. Call to Order
The meeting was called to order by President Michael Painter at 7:00 p.m.

2. Swearing In and Introduction of new Board Member - David Contreras
The District Secretary held a ceremony swearing in the newly appointed Board member David Contreras who accepted the oath of office.

3. Roll Call
Members present: David Contreras, Doug Hardcastle, David Huerta, Chris Lauritzen, and Michael Painter

Members absent: none

Staff/Consultants present: Tom Williams, General Manager
Dave Dal Porto, Reclamation, Levee and Ranch Superintendent
Marc Haefke, Operations Superintendent
Jenny Skrel, District Engineer
Susan Walde, District Secretary
Bob Henn, District Counsel

Interested Parties: Randy Pope, City of Oakley City Council
Roni Gehlke, Oakley
Peter Canepa, Oakley
Teresa Harris, Oakley
Robert Lee Harris, Oakley
Angelia Lowery, Oakley
Doreen Contreras, Oakley

4. Introduction of New Employees – Chris Christean, Operations Supervisor and Joe Mueller, Environmental/Process Compliance Manager
President Painter introduced Mr. Christean and Mr. Mueller to the Board. Each of the new employees gave their experience and background. Mr. Mueller stated he is excited to be part of a staff to help with the plant experience and process control. On behalf of the Board and staff President Painter welcomed them aboard.

5. Approval of the Agenda
President Painter asked the Board to move Item 9B before Item 9A. M/S C. Lauritzen, D. Hardcastle and the Board voted to approve the Agenda with the change of moving Item 9B before Item 9A.

6. Approval of the Minutes of the May 3, 2011 Regular Meeting
M/S Lauritzen, Hardcastle and the Board approved the minutes of the May 3, 2011 Regular Meeting of the Board, abstaining; member Contreras.
Approval of the Minutes of the April 22, 2011 Special Meeting
M/S Lauritzen, Hardcastle and the Board approved the minutes of the April 22, 2011 Special Meeting, abstaining; members Contreras and Huerta.
Approval of the Minutes of the May 17, 2011 Special Meeting
M/S Painter, Lauritzen and the Board approved the minutes of the May 17, 2011 Special Meeting of the Board, abstaining; member Contreras.
Approval of the Minutes of the May 24, 2011 Special Workshop Meeting
M/S Contreras, Huerta and the Board approved the minutes of the May 24, 2011 Special Workshop Meeting.

7. Public Comments – Communications from the public on subjects not on the agenda.
There were no comments from the public at this time.

8. Consent Calendar
a. Approval of Payment Order, Income/Expense Statement & Bank Balances.
b. Approval of Posting & Publishing of Ordinance 44/Order 11-19 Decreasing Trunkline Capacity and Plant Capacity Fees.
c. Approval of Posting & Publishing of 2011/2012 Sewer Service Charge Increase Public Hearing.

M/S D. Huerta, D. Contreras and the Board approved the consent calendar.

9. BUSINESS BEFORE THE BOARD

9B. PUBLIC HEARING AND BOARD CONSIDERATION OF AN ORDINANCE AND ORDER INCREASING SEWER USE FEE (Ordinance No. 45, Order 11-25) ACTION ON PROPOSED SEWER USE FEE FOR FISCAL YEAR 2011/2012
Mr. Williams gave an overhead Power Point presentation and gave a brief history and timeline of how we have moved forward having serving Oakley since 1945 and Bethel Island since 1977. He presented a timeline showing adopting the final EIR Wastewater Facilities Plan in 1994 to loan re-payment in 2012. In November 2012 ISD begins re-paying 0% 20-year loan and explained how planning was key. He reported that the ISD Water Recycling Facility is on schedule and on budget with 0% financing. He gave details on the pay-as-you go financing plan for the new Water Recycling Facility. He gave details on the breakdown of the proposed service charge and operating costs. Mr. Williams reported that ISD used money earned from the cattle operation and ad valorem tax to help keep the rate down. He also gave a five year step of proposed rate fee increases at a cost saving to rate payers and a report of alternative saving for the future, solar, wind or both. The District is finding ways to support new homes and businesses utilizing District owned property to provide additional revenue and utilization and sale of new highly treated water.

At 7:28 pm President Painter opened the Public Hearing

Mr. Peter Canepa addressed the Board. Mr. Canepa represented the Eagle City Mobile Home Park, one owner of 143 units and a few public buildings. He thanked the Board for the consideration of the increase to $592 compared to the proposed rate. He stated his tenants will be pleased. The average size unit is 850 sq. ft., single individuals and a few 1200 sq. ft. unit. He stated that most tenants are on Social Security, fixed income with no raise. Mr. Canepa stated he would like the Board to consider a classification adjustment for the senior residents.

Ms. Angela Lowery addressed the Board stating she works for a WWTP and asked if it was true the Board reduced fees for developers. Mr. Williams addressed Ms. Lowry’s question and gave a breakdown of fees for development. Mr. Williams expressed and explained the savings.
Ms. Lowry asked what our plans were to address future regulations.
Mr. Williams addressed our participation in the ECWMP, potentially a 3 ½ mile Bay Area Recycle Water Coalition and authorization of Draft Recycle Water Mater Plan working on the Finance Model for Recycle Water Plan. Ms. Lowery thanked the Board for answering her questions.

Ms. Theresa Harris addressed the Board stating she is a resident of Oakley and works for a Sanitation Agency in the area. She asked the Board to consider our rates as compared to Bay Point, Pittsburg and Brentwood. She stated that sewer service fee added to cable, garbage and water fees of $150 are out of sight. She is having trouble with a rate reduction to developers and a rate increase to rate payers from $574 to $592. Mr. Williams explained the process of new connections and stated this fee is reviewed and adjusted every 5 years. Ms. Harris stated she is concerned there might be a time when we will be approaching a fee of $700 going forward. Mr. Williams explained the loan process and how the future fee will be equated. Mr. Williams stated as a District we made the jump which has put us ahead of the game. As future regulations come along, the neighboring districts will have to comply and do the improvements. When that happens, there will be substantial increases

Randy Pope of the City of Oakley addressed the Board applauding the connection fee reductions. He asked the Board that before considering any fee increase to review that salaries are 62% of the operating budget and ask the Board to also consider the grand jury report for Board members and stated it is not fair or ethical that we have the “Golden Goose” and asked the Board to reduce their benefits since their positions are for public service.
At 7:50 p.m. M/S Lauritzen, Contreras and the Board voted to close the Public Hearing

Doug Hardcastle – The requirements are mandated by the State and we are obligated to make the required improvements. Regarding the mobile home park, as in taxes for the school district, we are required to pay even if we do not have children in school. Mr. Hardcastle also stated that the Board are public servants and do act on behalf of the rate payers.

David Contreras – In response to a question from the audience on why we have to do this, Member Contrertas stated that the State permit negotiated mandates the requirements. We have to provide the infrastructure for the city to grow. He stated he has been in the industry for 36 years. You do your homework, use your tools; public outreach and public education. He stated the employees have gone without increases and it is time to take care of them. The District is facing fines if we do not fulfill our program and regulations. Regarding the rates of districts close to ISD, they may not have the capability to address the future needs.

David Huerta – Mr. Huerta stated he has faced this kind of issue before and has had to bit the bullet to built up rates or go along and hit the wall and then the rate payers would be hit with triple rates to meet the standards. This facility will be state of the art and a rate of $592 is a savings ramping up the payment. Regarding the senior citizens, he feels for them and plans to address a program for discounts. Addressing the developers fees the fees are a very small portion of the overall cost of fees, 11 percent and with the deduction down to 8 percent.

Michael Painter – Mr. Painter stated the Board has thoroughly gone over this budget to cut as much as possible The board is looking at ways to lower rates and will continue to work as hard as they can to keep the rates low.

Chris Lauritzen – Mr. Lauritzen stated that in 2004 when he came on the Board they heard about the massive amount of growth the City would incur. The Board made the decision to build a new plant to stay ahead of development and not run out of room. Mr. Lauritzen stated that you can not compare region 5 with region 2 where salts are not an issue. The salt restrictions in region 2 require us to have much higher regulations.
Mr. Lauritzen stated he can sympathize with the rate payers as he is one himself. He asked the audience how many would like to see windmills by a show of hands – many hands were raised. He stated as a Board we are doing everything we can to keep the rate down for the rate payers. We are here today to tell you what the rates are and work every year to lower the rates from the proposed needed adjustment. Mr. Lauritzen invited all those in attendance to come to more meetings.

M/S Painter, Contreras the Board unanimously voted to adopt Ordinance No. 45 and Order No. 11-25 designating the District Secretary to publish a summary notice of the Ordinance to adopt the increase. (Ordinance 45 and B.O. 11-25)

9A. CONSIDERATION OF FISCAL YEAR 2011/2012 PROPOSED BUDGET.
Mr. Williams stated the Board had a workshop on May 24th and staff brought back the changes and implemented them in the budget.
Mr. Hardcastle stated he is opposed to staff receiving the proposed 2% COLA and also opposed to the raise in medical fees as the staff has had no lay-offs or furlough days. Mr. Contreras stated compared to our industry the budget is very fair. Mr. Williams state the industry average is running 3% compared to the proposed 2%. Mr. Huerta stated the 2% is something necessary or we will see reversals in staffing. Mr. Lauritzen stated the 2% COLA is $29,000 per 1% or $.34 per month to the rate payer. He has owned a marina for 24 years has not been able to give his staff a cost of living increase. ISD needs to stay in step. If we don’t, we start seeing changes in staff. He is in favor of a 2% COLA. Mr. Painter stated that the 2% COLA means staff are still losing 3-4% per year. We built this plant and have an excellent staff. We gave to rate payers $900,000 made on cattle and stated he is in favor of the 2% COLA. Mr. Hardcastle stated he, Mr. Lauritzen and staff worked on the budget and did a great job. Hearing no public comment, Mr. President asked for a motion.
M/S Contreras, Lauritzen and the Board voted to adopt the FY 2011-2012 Budget with Mr. Hardcastle opposed. (B.O. 11-27)

9C. AUTHORIZING GENERAL MANAGER TO ACCEPT BIDS AND AWARD CONTRACT ON PAVEMENT REHABILITATION PROJECT ON JERSEY ISLAND TO BE COMPLETED BY JUNE 30, 2011 – PROJECT NO. ISD-11-01
Ms. Skrel reported to the Board that one bid was submitted and asked the Board to authorize the General Manager to award the bid to ALB, Inc. General Contractors for the amount of $48,000. M/S Contreras, Lauritzen and the Board voted to authorize the General Manager to accept the bid and award the contract on pavement rehabilitation project on J.I. to ALB, Inc., General Contractors for the amount of $48,000 and for the work to be completed by June 30, 2011. (B.O. 11-26)

9D. AUTHORIZING GENERAL MANAGER TO ACCEPT BIDS AND AWARD CONTRACT ON SECURITY SYSTEM AT WASTEWATER TREATMENT PLANT.
Ms. Skrel reported to the Board she received three bids on the Security System for the WWTP. The three bidders were Bay Area Alarm, ADT and Scheer Alarm. The highest bidder was $71,443 and the lowest bidder was $63,309. Ms. Skrel stated the bids were not comparable and two did not include the wire. Mr. Hardcastle stated his preference would be to accept the local bid.
M/S Hardcastle, Lauritzen and the Board unanimously voted to authorize the General Manager to accept the bid and award the contract on the Security System at the WWTP after Ms. Skrel contacts bidders for amounts on equal terms and contends of bids. (B.O. 11-28)

9E. AUTHORIZING GENERAL MANAGER TO ACCEPT BIDS AND AWARD CONTRACT ON A 40 FOOT BY 160 FOOT STEEL BUILDING KIT. PROJECT NO. ISD-1102
Ms. Skrel reported to the Board that she received one bid for the pole barn and the bid was for $66,000 to provide the building and an additional $39,000 to erect the building. Ms. Skrel reported the budget only allows for $50,000 for the structure. Staff recommends the Board to take no further action. M/S Lauritzen, Hardcastle and the Board voted to table and reject the bids due to the amount being outside the budget amount. (B.O. 11-29)


10. Staff Reports
President Painter thanked staff for submitting their written reports. The information was very informative for the Board.

Dave Smith – Mr. Smith submitted a written report to the Board.

Marc Haefke – Mr. Haefke submitted a written report.

Jenny Skrel – Ms. Skrel submitted a written report.

Tom Williams - Mr. Williams reported to the Board that he and Mr. Painter met with the City Development committee. They met with Jim Frasier, City Manager, DWD, High School Dist, CC Water all met with the interest of commercial aspects to address rates to attract business into the area. Times have changed and old formulas have changed.

11. Board Member Advisory Reports
Michael Painter – President. Painter officially appointed David Contreras and David Huerta to the Public Outreach committee.

David Contreras – Member Contreras reported the Public Outreach committee met today. He reported the rate payers deserve recognition of what is being done and is working on developing a stronger public outreach program.

David Huerta –Member Huerta reported regarding public outreach, the committee is exploring the idea of piggybacking with other agencies to share costs for publications. He also reported the committee is working on applying for awards for the District.

Doug Hardcastle– Member Hardcastle reported that the grand opening is approaching rapidly and asked the progress on getting a committee together. He suggested possibly getting the schools involved and having an essay contest with the winner being involved in the grand opening.

David Huerta – Member Huerta reported on attendance at the CASA conference reporting it was doom and gloom. He reported on taking advantage of social media for getting information out to the public.

12. Adjournment
Chairman Painter adjourned the regular meeting at 9:00 p.m. until Tuesday, July 5, 2011 at 7:00 p.m. for the next regular meeting in the Ironhouse Sanitary District offices at 450 Walnut Meadows Drive, Oakley, California.

ISD Board Meeting May 3, 2011 Minutes

MINUTES OF THE REGULAR MEETING
OF THE BOARD OF DIRECTORS OF THE
IRONHOUSE SANITARY DISTRICT

May 3, 2011

The Ironhouse Sanitary District (ISD) Board of Directors met in regular session on Tuesday, May 3, 2011.

The place of meeting was the Ironhouse Sanitary District office at 450 Walnut Meadows Drive, Oakley, California.
1. Call to Order
The meeting was called to order by President Michael Painter at 7:03 p.m.

2. Roll Call
Members present: Doug Hardcastle, David Huerta, Chris Lauritzen, and Michael Painter

Members absent: none

Staff/Consultants present: Tom Williams, General Manager
Dave Dal Porto, Reclamation, Levee and Ranch Superintendent
Marc Haefke, Operations Superintendent
Jenny Skrel, District Engineer
Susan Walde, District Secretary
Bob Henn, District Counsel

Interested Parties: Bob Glover, Building Industry Association
Don Hofer, Shea Homes
Randy Pope, City of Oakley,


3. Introduction of New employee – Chris Christean, Operations Superivsor
Mr. Haefke asked the Board to defer the introduction to the June meeting of the board.


4. Approval of the Agenda
M/S C. Lauritzen, D. Hardcastle and the Board voted to approve the Agenda.


5. Approval of the Minutes of the April 5, 2011 Regular Meeting
M/S D. Huerta, D. Hardcastle and the Board approved the minutes of the April 5, 2011 regular Meeting of the Board.


6. Public Comments – Communications from the public on subjects not on the agenda.
There were no comments from the public at this time.

Mr. Mark Gagliardi, an applicant for the position of Director, spoke to the Board on his interest in the position of Director. He addressed the Board with an apology that he will not be able to attend the interview process on May 17, 2011 due to his father’s illness and previous travel plans to visit him out of state. Mr. Gagliardi gave a brief background of his education, work experiences and qualifications for the position. He stated he ran under the ballot he feels that he would be the people’s choice for the position. He is an advocate of keeping rates low for the rate payer; and an advocate for the small business man. He asked the Board to consider his interest in the position on May 17, 2011.


7. Consent Calendar
A. Approval of Payment Order, Income/Expense Statement & Bank Balances.

M/S D. Huerta, D. Hardcastle and the Board approved the consent calendar.

Staff Report – Michael Welty – Mr. Welty reported to the Board and staff that May 24th will be the budget workshop and June 14-15 will be the auditor’s interim audit.


8. BUSINESS BEFORE THE BOARD

8A. PRESENTATION BY MICHAEL MCGILL, SPECIAL DISTRICTS REPRESENTATIVE, UPDATE ON CONTRA COSTA COUNTY LAFCO.
Mr. McGill introduced himself to the Board as the Special District’s representative to LAFCO. He was elected as chair of LAFCO. He is here to provide an updated report to the Board on the activities of LAFCO. He reported on getting more power at the LAFCO level. He reported on the discussions taking place regarding consolidations. Mr. McGill stated he would like to hear from the board with any questions or comments at any time and to contact him. The Board thanked Mr. McGill for his report.


8B. CONSIDERATION TO ACCEPT CAPACITY FEE UPDATE REPORT BY BARTLE WELLS ASSOCIATES. (Plant capacity and Trunkline Capacity Fee).
Mr. Williams gave a summary of the capacity fee update study and stated it has been almost five years since the last study. The plant capacity and trunk line capacity fee were addressed due to the low bids and the no interest loan. The connection fee was not addressed at this time, but will be in the near future. The study shows significant reduction of both plant capacity and trunkline capacity fees.
Mr. Bob Glover of the Building Industry Association addressed the board on behalf of the Building Industry Association and stated he is not supporting the capacity fee study. Due to the short amount of time the association had to analyze the study. He asked the Board to give the association more time to analyze the study and the rates proposed. Mr. Williams would like to work with Mr. Glover and asked the Board to accept the proposed fee and address the rate study and fee at a later time to capture and rebate any fee that may be adjusted.
Mr. Don Hofer of Shea Homes gave his support to staff and cheered on in support of a fee reduction. He stated the economics have been tough on developers and home sales. His plea to the Board is to right size the fees. Discussion was held on the total fees for a home in a development and the percentage of fees for each of the fee entities.
Board member Lauritzen stated in 2005 the plant was at capacity, and the board decided to expand the WWTP, saving rate payers and developers. We all recognize developers are sensitive. The Board obligated 68 million dollars borrowed to provide a plant for new development.
The developers would like a full stakeholder’s process and review of the fee adjustments.
Staff recommends the Board accept the report as proposed and schedule a stakeholder’s review in 30-60 days bringing back the results to the Board.
M/S D. Hardcastle, C. Lauritzen and the Board voted to accept the Capacity Fee Update Report by Bartle Wells Associates as proposed and schedule a stakeholders review in 30-60 days bringing back to the Board in case of a further reduction, subject to further review and consideration no later than the July 5, 2011 scheduled Ironhouse Sanitary District Board meeting. (B. O. 11-17)

8C. PUBLIC HEARING AND BOARD ACTION ON PROPOSED ADJUSTMENTS ON PLANT CAPACITY AND TRUNKLINE CAPACITY FEES FOR FISCAL YEAR 2011/2012 (Adjustments to be considered are the plant capacity fee - $1347.05 per EDU decrease; Trunkline capacity fee - $176.48 per EDU decrease.
President Painter opened the public hearing at 7:52. Staff stated that the proposed rate decreases are the rates accepted in the Capacity Fee Update Report. President Painter closed the public hearing at 7:54 p.m.
M/S D. Huerta, D. Hardcastle voted to adopt the Plant Capacity Fee of $4,442.00 and a Trunkline Capacity fee of $854.00. (B.O. 11-18).

8D. CONSIDERATION OF AN ORDINANCE AND ORDER ADJUSTING TRUNKLINE CAPACITY, AND PLANT CAPACITY FEES (Ordinance 44 Order 11-19).
M/S M. Painter, D. Huerta and the Board unanimously voted to accept the proposed decreases on plant capacity and trunk line capacity fees for fiscal year 2011/2012 effective on July 5, 2012. The Board designated the District Secretary to publish a summary notice of the Ordinance to adopt the decrease. (Ordinance 44 and B.O. 11-19)

8E. CONSIDERATION TO SET THE HEARING FOR SEWER SERVICE CHARGE INCREASE FOR FISCAL YEAR 2011/2012. (Approve notice to set Hearing).
Mr. Williams explained that by authority of Ordinance 32 and the estimate of the FY 11/12 service charge as indicated in the Notice of June 5, 2007, the rate estimated, and therefore noticed, for the fiscal year 2011/2012 is $630. Mr. Williams reported that the District has saved on the cost to construct the new WWTP, the District will be borrowing less money to complete the project and, therefore, will have less annual debt service costs which the rate payer, and new development will have to pay translating into a lower annual sewer service charge rate as compared to the five year estimate adopted in June 2007. The rate increase for FY 2011/2012 should, again, remain below the maximum rate of $680. Through the budget process the rate will be finalized and staff will propose a sewer service charge at or below the noticed $630.00 for the notice of Public Hearing. M/S M. Painter, D. Huerta and the Board accepted the proposed sewer use charge increase for purposes of the notice and set June 7, 2011 for the public hearing on the said increase. The hearing shall be held at the time and place of the regular June meeting. Staff was directed to post, publish and mail the required notices. (B.O. 11-20)

8F. CONSIDERATION OF CREATING “ENVIRONMENTAL/PROCESS COMPLIANCE MANAGER” POSITION FOR THE TREATMENT PLANT.
Mr. Williams explained to the Board that he is combining two lower end positions into one position, a Grade 5 operator and provide a higher functioning operations staff due to a greater level of in-house expertise and cross training from within. The position will save money on outside consulting and outside lab testing and bring our in-house lab on-line sooner. Mr. Haefke spoke to the Board stating he has been working with Joe Mueller developing our plan for the WWTP. Staff have addressed the savings to the District with a smaller operational staff, he addressed that Joe has started up many plants. Staff is asking the Board to authorize the General Manager to approach Mr. Mueller and discuss/offer him the position.
M/S D. Hardcastle, D. Huerta and the Board voted to approve the creation of the position of Environmental/Process Compliance Manager and authorize the General Manger to approach Mr. Mueller and discuss/offer him the position and if Mr. Mueller declines the opportunity, ISD would then begin advertising the position through more traditional methods. (B.O. 11-21)

8G. CONSIDERATION OF PURCHASE OF EQUIPMENT FOR JERSEY ISLAND USING THIS FISCAL YEAR EXCESS REVENUE FROM CATTLE OPERATION.
Mr. Dal Porto addressed the Board regarding the budget item of an equipment repair and replace of a swather header. Since the budget process, staff has found out that New Holland didn’t integrate the new headers to the old swathers. Instead of buying a newer used one, staff is asking the Board’s consideration to purchase a new machine. The cost with trade in would be approximately $85,000. Mr. Dal Porto also asked the Board to consider the purchase of a used 100-110 HP tractor for raking in the hay operation, chopping weeds over the entire island and moving the levee tops. This tractor could be obtained for approximately $40,000.
M/S Painter, Hardcastle and the Board voted to approve the trade in of a swather for purchase of a new swather in the amount of $85,000 and purchase of a used 100-110 hp tractor in the amount of $40,000, for a total not to exceed $125,000. (B.O. 11-22)

8. Staff Reports
President Painter thanked staff for submitting their written reports. This information is very informative to the Board.

Dave Smith – Mr. Smith submitted a written report to the Board.

Mr. Haefke – Mr. Haefke reported on the new Operations Supervisor who started yesterday. Mr. Christean working with staff in training today and took a tour of the plant. Mr. Christean will be working with Mary Ellen Marque at the WWTP. GE representatives have been here for four weeks commissioning membranes and working with staff. The contractor finished putting in the cabinets at the operations center.

Susan Walde – Mrs. Walde gave an update of the Board application process and dates for future Board workshops.

Jenny Skrel – Ms. Skrel reported to the Board on the RD830 pump station relocation progress. She is working on the contract for the security system and when she receives it back from the attorney she will advertise tomorrow. She should have bids by the 25th of May.
Ms. Skrel reported she is still working on the relocation of the PG&E to the caretakers new location site on J. I.

Bob Henn – Hr. Henn reported he has been working with staff on the empty seat process, advising on teleconference call for general meeting seat, public hearing process, and the May 17th meeting for appointment process. Mr. Henn sated he will review the process of the ballot and will get back to the Board in one week on the review process.

Tom Williams - Mr. Williams reported to the Board that he has been working on the budget, specifically cattle and maintenance figures. He will be meeting with Michael Welty on Thursday and will get together with the finance committee regarding the capacity fee updates issue. Mr. Williams reported he has been working with Mr. Haefke on the new positions for the WWTP. He reported on the status of the RD830 grant progress. Discussion was held on the progress of the Dutch Slough project and should hear from DWD in the following few weeks. The Jersey Island staff have improved the headquarter levee; Mr. Williams commended the J.I. staff for a great job. The levee needed to be improved so the ISD pipe can be put in place for the discharge.
Mr. Williams reported on the CASA conference – The meeting with Joan Buchanan’s office was stellar; very impressed and professional. Spoke with her staff on the challenges for our industry and the issues and challenges with the State of California.
Member Huerta asked about the status of the windmill turban and Mr. Williams responded that the PSP has been submitted. Mr. Williams also reported he has not heard any update from Radback Energy.

9. Board Member Advisory Reports
Doug Hardcastle– Member Hardcastle reported that he went on a tour with Marc Haefke, Tom Williams and Joe Mueller of the new wastewater treatment plant and it was very informative and he was very impressed.

David Huerta – Member Huerta reported on attendance at the CASA conference reporting it was doom and gloom. He reported on taking advantage of social media for getting information out to the public.

10. Adjournment
Chairman Painter adjourned the regular meeting at 8:50 p.m. until Tuesday, June 7, 2011 at 7:00 p.m. for the next regular meeting in the Ironhouse Sanitary District offices at 450 Walnut Meadows Drive, Oakley, California.

NOTICE OF VACANCY IN AN ELECTIVE OFFICE

CERTIFICATE OF POSTING

NOTICE OF VACANCY IN AN ELECTIVE OFFICE



I, SUSAN V. WALDE, under penalty of perjury, certifies and declares as follows:

That she is, and during all times herein mentioned was, the duly appointed Secretary of the Ironhouse Sanitary District, contra Costa County, California;

That on the 19th day of April, 2011, she caused to be posted full, true and correct copies of a document entitles “Notice of Vacancy in an Elective Office on the Governing Board of the Ironhouse Sanitary District’, in four conspicuous places in said District, to wit:

1. Ironhouse Sanitary District Office, 450 Walnut Meadows Drive, Oakley, CA

2. Oakley Post Office, 400 Del Antico Avenue, Oakley, CA

3. Bethel Island Post Office, 6444 Bethel Island Street, Bethel Island, CA

4. Ironhouse Sanitary District Website: ironhousesanitarydistrict.com



That a copy of said Notice so posted is hereto attached, marked Exhibit “A”, and by reference made a part hereof.


Executed in Oakley,
California on April 19, 2011



___________________________________
Susan V. Walde
District Secretary
Ironhouse Sanitary District


“EXHIBIT A”

NOTICE OF VACANCY
IN AN ELECTIVE OFFICE ON THE GOVERNING BOARD
OF THE
IRONHOUSE SANITARY DISTRICT



NOTICE IS HEREBY GIVEN, that the office of a member of the Sanitary Board of the Ironhouse Sanitary District has become vacant as of April 8, 2011. Pursuant to the provisions of Section 1780 of the Government code of the State of California, the remaining members of the Sanitary Board may fill the vacancy by appointing a resident elector of the District to occupy the same. The appointment shall be made within 60 days from the date that the office became vacant.

NOTICE IS FURTHER GIVEN, that the person considered to fill the vacancy shall fill the balance of the unexpired term of office.

The appointment to fill the vacancy will be considered during a meeting of the Sanitary Board of the Ironhouse Sanitary District to be held on April 22, 2011 at the hours of 430 p.m., at the regular meeting place of said Board.

Dated: April 19, 2011



______________________________
Susan V. Walde
District Secretary
Ironhouse Sanitary District

ISD March 1, 2011 Minutes

MINUTES OF THE REGULAR MEETING
OF THE BOARD OF DIRECTORS OF THE
IRONHOUSE SANITARY DISTRICT

March 1, 2011

The Ironhouse Sanitary District (ISD) Board of Directors met in regular session on Tuesday, March 1, 2011.

The place of meeting was the Ironhouse Sanitary District Office at 450 Walnut Meadows Drive, Oakley, California. The meeting was called to order by Chairman Michael Painter at 7:01 p.m.

1. Call to Order

Members present: Doug Hardcastle, David Huerta, Chris Lauritzen, Don Lew and Michael Painter

Members absent: None

Staff/Consultants present: Tom Williams, General Manager
Dave Dal Porto, Reclamation, Levee and Ranch Superintendent
Marc Haefke, Operations Superintendent
Jenny Skrel, District Engineer
David Smith, Maintenance Superintendent
Neil Sterud, Maintenance Supervisor
Susan Walde, District Secretary
Fred Etzel, District Counsel

Interested Parties: Greg Sutter & Robert Capriola, Westervelt Ecological
Randy Pope, City of Oakley,

2. Approval of Agenda
M/S Lauritzen, Lew, and the Board voted to approve the agenda with the amendment of deleting Byer from Board member advisory reports.

3. Approval of the Minutes of the February 1, 2011 Regular Meeting
M/S Hardcastle, Huerta and the Board approved the minutes of the February 1, 2011 Regular Meeting of the Board.

4. Public Comments – Communications from the public on subjects not on the agenda.
Member Lauritzen thanked Mr. Pope and the City of Oakley for displaying the notice of the ISD Board meetings on the City’s Billboard. Chairman Painter thanked staff and Roni Gehlke for the latest newsletter “The Insider” complimented it as the best newsletter yet and an outstand tribute to Lenny Byer.


5. Consent Calendar
A. Approval of Payment Order, Income/Expense Statement & Bank Balances.

M/S Lauritzen, Lew and the Board approved the consent calendar.

Staff Report – Michael Welty – Mr. Welty reported to the Board he is working one day a week with approximately 15 – 20% of his time is spent on RD 830 work. He will be invoicing RD 830 for this time. As we get closer to budget and audit time he will be ramping up and working more time at ISD. Overall everything is good.


6. BUSINESS BEFORE THE BOARD

6A. CONSIDERATION TO ADOPT THE MITIGATION BANK FEASIBILITY ANALYSIS BY WESTERVELT ECOLOGICAL SERVICES.

Greg Sutter & Robert Capriola of Westervelt Ecological Services gave a presentation to the Board and staff on the Mitigation Bank Feasibility Analysis. They gave a review that ISD property is well situated in the Western Delta and could support a mitigation bank which could serve both vegetation and special status species. However, obstacles do exist which may be difficult to overcome and could make the project less desirable.
M/S D. Hardcastle, D. Huerta and the Board voted to accept and adopt the Mitigation Bank Feasibility Analysis Study by Westervelt Ecological Services. (B.O. 11-05)

6B. CONSIDERATION OF PARTNERING WITH RECLAMATION DISTRICT NO. 830 IN PURSUIT OF GRANT FUNDS FOR ENHANCEMENT ON ISD PROPERTY

Mr. Williams referring to his staff report gave a summary to the Board of the potential opportunity of RD 830 partnering with ISD and develop up to 100 acres of habitat enhancement on ISD property. RD 830 was recently advised by staff at DWR that the full grant amount of $5,000,000 has been tentatively awarded to RD 830 to ISD’s project. Staff is asking for the Board to authorize staff and legal council to further investigate the benefits and risks of ISD committing some of its property for habitat enhancement.
M/S D. Huerta, C. Lauritzen and the Board voted to authorize staff and legal council to move forward to further investigate the benefit and risks for habitat enhancement with staff to report back to the board in early April of 2011. (BO. 11-06)

6C. CONSIDERATION OF ADDITIONAL COST CHANGE ORDER – WASTEWATER TREATMENT PLANT PROJECT OUTFALL CONSTRUCTION in an amount not to exceed $315,000.

Ms. Skrel updated the board on the outfall construction for the wastewater treatment plant expansion. Ms. Skrel addressed the Board with a detailed staff report updating the change order requests related to the existing levee grade elevations and modification to the outfall pipe at Jersey Island levee in the amount of $113,679 and the delivery of rock and gravel to the outfall trench in the amount of $290,067. The outfall pipe upgrade remains in negotiation with the contractor. Staff requesting the Board authorize the General Manager to finalize the outfall change order for a not to exceed price of $315,000.
M/S C. Lauritzen, M. Painter and the Board voted to authorize the General Manager to finalize the outfall change orders for a not to exceed price of $315,000. D. Huerta abstained. (B.O. 11-07)


6D. WASTEWATER TREATMENT PLANT EXPANSION PROJECT CONSULTANT BUDGET AMENDMENTS - Contract Amendment No. 2 – TJC and Associates - $70,000 and Vinnedge Environmental Consulting - $7,500.

Ms. Skrel reported that during construction of the Wastewater Treatment Plant Expansion project several issues have arisen which required two consultants to spend amounts over their previously approved budgets. Due to the extension for the outfall permit, Vinnedge Environmental Consulting has had an additional cost of $7,500. TJC and Associates has requested a contract amendment in the amount of $70,000 for Seismic regulations and structural engineering issues.
M/S D. Lew, C. Lauritzen and the Board voted to approve the Amendment No. 2 to TJC and Associates in the amount of $70,000 and Amendment No. 2 to Vinnedge Environmental Consulting in the amount of $7,500. (B.O. 11-08)


7. Staff Reports
Dave Dal Porto –– Mr. Dal Porto reported under replacement reserve in the budget staff planned to replace an older ¾ ton pick-up in the amount of $25,000. Using the biding process through CMAST, staff was able to replace the truck for $23,309.79. They will eliminate a 93 Ford pick-up.
Mr. Dal Porto reported that Mark Maloney is preparing a preliminary study for Phase 1 of Lot 1 on Jersey Island and has interviewed staff and reviewed the island. Staff are working on equipment and getting ready for the hay season.

Marc Haefke – Mr. Haefke reported that 35 applications were received for the position of mechanic. Staff interviewed 11 applicants and offered the job to Michael Fuller who will start on the 16th of March. Mr. Haefke reported he is working with Joe Mueller for the additional position of Operations Supervisor for the new wastewater treatment plant. They will be holding interviews next week and hope to have someone on board on the 1st of April. Staff are preparing the office at the shop for their update. The new fiber optics for the new phone system has been pulled and expect to have the new phone system in 2 weeks. Staff has been working on functional testing at the new treatment plant. Mary Ellen has inventoried every piece of equipment for the new maintenance plan.

Neil Sterud – Mr. Sterud reported on the final interview of applicants for the mechanic position. He reported that the new towels and wipes are causing us to upgrade pumps to pumps with grinders. Staff has been cleaning the trunk lines down Highway 4/Main Street.

Dave Smith – Mr. Smith reported to the Board that he will have a proposal for a metal building for the shop area to present to the Board. Staff are preparing to buy another truck for use as an on-call truck to include a utility bed for more equipment for staff. Mr. Smith also reported that he completed the IIPP plan and the Lock-Out Tag Out program. He is currently reworking the policies. He met with David Patzer to continue the work on revising a Safety program each month.

Fred Etzel – Mr. Etzel reported that he is following and working on the Delta Stewardship Delta Plan with the first draft out in February and the second expected on March 17.

Jenny Skrel – Ms. Skrel reported that she is working with Contra Costa Water District and they will be amenable to water discharge on fields A, C and D which are in the area of the CCWD water canal. She reported she is working on the Water Discharge Permit to submit to the Regional Board in two weeks.

Tom Williams - Mr. Williams reported that DWR awarded RD 830 grant monies and a $35,000 advance to do a five year plan. They have a fully signed 2.3 million dollar agreement (2008-09 Agreement) for the western edge of JI. Mr. Williams reported that he and staff have been working with Radback Energy moving forward with the recycled water. Staff have been approached by a contractor for alternative energy. Incentives are for wind, a 380 feet tall 1.6 mega watt Wind Turbine. The proposal of the turbine for use on the new Wastewater Treatment Plant could off-set the cost by 25%. There are community issues and concerns to consider. Should have a presentation for next month from Foundation Windpower.

8. Board Member Advisory Reports
David Huerta – Member Huerta reported that he attended the City Council meeting in February. Mr. Pope moved forward on our request to have ISD’s meetings on the City’s board. He reported on a lease transplant of 100 year old grapevines. Also, concerns of wireless telecom and not wanting a pine tree concept. He attended a state budget update meeting of Senator DeSaulnier assisted by State Treasurer, Bill Lockyer, with a report of a very bleak budget. Member Huerta reported on the Delta Stewardship Council and the first draft is out.

Chris Lauritzen – Member Lauritzen reported he attended a Water Task Force meeting in Pleasant Hill regarding a possible flooding plan for Contra Costa County. He reported that he is not convinced that Contra Costa County is ready and prepared for a rescue in the event of a flood.

Michael Painter – Mr. Painter gave an update on the Delta Science Center and also that Big Break would be having a soft opening.


9. Adjournment
Chairman Painter adjourned the regular meeting at 9:25 p.m. until Tuesday, April 5, 2011 at 7:00 p.m. for the next regular meeting in the Ironhouse Sanitary District offices at 450 Walnut Meadows Drive, Oakley, California.

February 15 Board Spcial Workshop Minutes

MINUTES OF THE SPECIAL WORKSHOP MEETING
OF THE BOARD OF DIRECTORS OF THE
IRONHOUSE SANITARY DISTRICT

February 15, 2011

The Ironhouse Sanitary District (ISD) Board of Directors met for a special workshop session on Tuesday, February 15, 2011.

The place of meeting was the Ironhouse Sanitary District Office at 450 Walnut Meadows Drive, Oakley, California. The meeting was called to order by President Michael Painter at 7:02 p.m.

1. Call to Order

Members present: Doug Hardcastle, David Huerta, Chris Lauritzen, Don Lew and Michael Painter

Members absent: None

Staff/Consultants present: Tom Williams, General Manager
Susan Walde, District Secretary
Fred Etzel, District Counsel

Interested Parties: None


2. Public Comments – There were no communication from the public.

3. ISD BY-LAWS FOR REVIEW
President opened the workshop to review the ISD By-Laws. In review of Article 2., member Huerta suggested the exact legal authority be written in. Mr. Etzel responded that ISD operates under the Authority of The Sanitary District Act of 1923, Health and Safety Code Section 6400 et seq.
After lengthy discussion of the by-laws, suggested edits and the length of the items to be reviewed, President Painter asked the Board to consider tabling the meeting until member Huerta or other Board members can submit their written comments for review to the Board Secretary.
M/S Lauritzen, Lew and the Board voted to adjourn the meeting for further review of the by-laws and reschedule the meeting to March 16 at 6:30 p.m. President Painter adjourned the special workshop meeting at 7:45 p.m.