MINUTES OF THE REGULAR
MEETING
OF THE BOARD OF
DIRECTORS OF THE
IRONHOUSE
SANITARY DISTRICT
February 4, 2014
The Ironhouse Sanitary
District (ISD) Board of Directors met in regular session on Tuesday, February
4, 2014.
The place of meeting was the
Ironhouse Sanitary District Office at 450 Walnut Meadows Drive, Oakley,
California.
1.
Call to Order
The
meeting was called to order by Vice President David Contreras at 7:00 p.m.
2. Roll
Call:
Directors present: David Contreras, Chris Lauritzen, Michael
Painter and Doug Scheer
Members
absent: David Huerta
Staff/Consultants present: Tom Williams, General Manager
Jennifer Skrel, District
Engineer
Susan Walde, District
Secretary
Fred Etzel, District
Counsel
Michael Welty,
Financial Officer
Joe Mueller,
Environmental/Process Compliance Manager
Marc Haefke,
Operations Superintendent
Interested
Parties: Alexander Scheer
Pledge
of Allegiance: Led by Director
C. Lauritzen
3. Approval of Agenda
Mr. Williams stated that at this time, there would not
be a closed session on the agenda and asked to revise the agenda removing the
Closed Session. M/S M. Painter, C. Lauritzen and the Board voted to approve the
agenda.
4. Approval of the Minutes of the January
7, 2014 Regular Meeting.
M/S M. Painter, C. Lauritzen and the Board voted to
approve the minutes of the January 7, 2014 Meeting of the Board. Director Contreras Abstained.
5. Public Comments – Communications from the public on subjects not on the agenda.
There were no comments from the public at this time.
6. Consent Calendar
A. Approval of Payment Order,
Report on Financial Position & Operating Performance.
M/S C. Lauritzen, M. Painter and the Board voted to
approve the Consent Calendar.
7. Business Before the Board
7A. CONSIDERATION OF ISD DESIGNATING A REPRESENTATIVE
AND ALTERNATE REPRESENTATIVE OF THE DISTRICT TO VOTE FOR SPECIAL DISTRICT
REPRESENTATIVE
Mr. Tom
Williams reviewed with the Board that ISD received a letter from the Local
Agency Formation Commission (LAFCO) announcing upcoming vacancies of the
special district regular and alternative seats on LAFCO, and seeking nomination
to fill the terms ending May 5, 2014. He
offered the Board an opportunity to make a nomination to the vacancies. LAFCO will hold the Special District
representative election on April 21, 2014 and asked for updates to the
Resolution designating a representative and alternative representative of the
District to vote for Special District Representative. Staff’s recommendation is to appoint the
Board President David Huerta as ISD’s voting delegate, and Directors Contreras,
Painter, Lauritzen and Scheer as alternatives.
M/S C. Lauritzen and M. Painter and the Board voted
unanimously to Adopt Resolution 14-02 stating that David Huerta President of
the Board is designated to represent this District, and David Contreras, Chris
Lauritzen, Michael Painter, and Doug Scheer, members of the Board of this
District as alternatives, and vote on its behalf at the Independent Special
Districts Selection Committee election for Special District Representatives to
the Contra Costa County Local Agency Formation Commission on April 21, 2014. In favor: C. Lauritzen, M. Painter, D.
Contreras, D. Scheer. Absent: D. Huerta.
7B. APPROVAL FOR DEMOLITION/SALVAGE
ON MAINLAND PROPERTY OF BARN, CARETAKER HOME, CORRAL, CISTERN, AND AERATORS.
Ms. Skrel
stated that the caretaker home and barn have been vacant since 2009. The home and barn are rapidly deteriorating,
uninhabitable and unsafe. The aerators
were part of the old wastewater treatment plant and are the balance
unsold. Staff’s recommendation to the
Board is to adopt Resolution No. 14-04 related to the Notice of Exemption,
approve the demolition of the barn, caretaker home, corral, and cistern, and
sell for scrap the ten aerators; and authorize the General Manager to bid the
project, select a contractor and enter into a contract for a bid amount up to
$30,000.
Director Contreras asked about the consideration of
the depth of the cistern and staff stated it was considered.
M/S M. Painter, D. Scheer and the Board voted
unanimously to adopt Resolution No. 14-04 approving demolition and salvage of
structures on the mainland property and related activities; and authorize the
General Manager to bid the project, select a contractor and enter into a
contract for a bid amount not to exceed $30,000. In favor: M. Painter, D. Scheer, D.
Contreras, C. Lauritzen. Absent: D.
Huerta.
8. Staff
Reports
Fred Etzel – Mr. Etzel reported he continues to work on the Bay
Delta Conservation Plan. He will be
reviewing for ISD and will be putting a comment letter together for the next
Board meeting.
Sue Walde – Ms. Walde reported that she is working to provide
all Board and management staff the tools to complete ethics training for
mandated certification every two years.
Marc Haefke – Mr. Haefke reported there was a power outage at the
plant last Wednesday and reported that they have two backups to the server and
one unit is out. Staff is working with
Tesco and found a failed frame. They are
hopeful it will be replaced by end of the week.
Jenny Skrel – Ms. Skrel reported that the solar panels are up out
in the field by the plant. The solar
project is coming along.
She reported that there is new
development coming to the area. She gave
an update on the Emerson project which should bring in 500 connections and the
Gilbert project will be coming on board with up to 400 connections.
Director Scheer asked if this
is the right time to talk to Developers about the importance of putting purple
pipe in the ground for recycle water.
Ms. Skrel stated that at this
time it is not cost effective for the developer. There was discussion on the timing and are we
missing an opportunity to use our future recycle water. Ms. Skrel stated that we could ask for an
easement for a recycled water pipeline in the future.
Director Lauritzen stated
that we are in a drought year, how does the district move forward with the next
solution in customer service? For our rate payers, we need to find a source, or
sources, that are able to use (and pay for) our treated water in their business
or service, and help stabilize our rates.
We need to consider a source for our water instead of just discharging
to the river.
Director Scheer stated the
district needs to work on defining a site, possibly revising our permit to offer
recycled water to developers for use as dust control during construction.
Discussion was held on having
an update on the cost to developers to put in pipe and an update on possibly revising
our permit with the state to offer water to developers during construction.
Tom Williams – Mr. Williams reported that 15 people attended the
brown bag with Mayor Randy Pope held at the District on Monday February 3rd,
hosted by the Oakley Chamber of Commerce. The discussion was on possible opportunities
for small business in Oakley to have office space available to them. They are looking for veteran participation to
speak at the Veterans Memorial dedication.
Jennifer from Mary Piepho’s office was in attendance and mentioned
Assembly member Frazier’s office may be able to assist with finding speakers
for the memorial dedication. Mayor Pope reported
they will be widening Laurel Road and taking away the street parking at the
park site; they are working on possible solutions to the limited parking around
the park. Mr. Williams stated he would
be leaving on vacation on Thursday and will be retuning on February 24th.
Mr. Williams reported on the
Bay Delta Conservation Plan. He is
working with Nate Hersey, the City of Antioch and Contra Costa Water District to
help develop a BDCP EIR/S response letter from RD830 and ISD.
Director Contreras asked
about the transition of the accounting position and Mr. Welty stated the
transition is going very well. Mr. Welty
also stated that he sent out a budget template to staff to start the budget
process.
9. Board Members Advisory Reports
Director Lauritzen – Director Lauritzen complimented and
applauded Tom and Jenny on informing the participants about the EC2 presentation at the meeting in January. It was a great program and there was good
interest.
Director Scheer – Director Scheer asked Mr. Williams the
status of the Jersey Island Expense/Revenue analysis; Mr. Williams said he should
have a first draft late this week or early next week. They will have a final walk through on the
mobile on Friday. The skirting will be
going up tomorrow.
Director Painter – After attending the EC2 meeting he would like to see the District get
together with the surrounding districts to develop a brine line.
10. Future Agenda
Items for Consideration
·
Special Meeting on February 18, 2014 at 6:00 for closed Session. Asked to have forms forwarded to the Board
for evaluation.
·
Recycled Water Report
·
Jersey Island Cost Study
11. Adjournment
Vice President Contreras
adjourned the regular meeting at 8:15 p.m. until Tuesday, March 4, 2014 at 7:00
p.m. for the next regular meeting in the Ironhouse Sanitary District offices at
450 Walnut Meadows Drive, Oakley, California.
APPROVED ____________________________
President District Secretary
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