MINUTES OF THE REGULAR
MEETING
OF THE BOARD OF
DIRECTORS OF THE
IRONHOUSE
SANITARY DISTRICT
August 5, 2014
The
Board of Directors of the Ironhouse Sanitary District (ISD) met in regular
session on Tuesday, August 5, 2014, in the Board meeting room at ISD’s offices
at 450 Walnut Meadows Drive, Oakley, California.
Call to Order
President
David Huerta called the meeting to order at 7:00 pm.
2. Roll Call:
Directors present: David Contreras, David Huerta, C.
Lauritzen, Michael Painter and Doug Scheer
Members
absent: None
Staff/Consultants present: Tom Williams, General Manager
Susan
Walde, District Secretary
Fred
Etzel, District Counsel
Michael
Welty, Financial Officer
Joe
Mueller, Environmental/Process Compliance Manager
Dave Dal
Porto, Ranch/Levee/Reclamation Superintendent
Marc
Haefke, Operations Superintendent
Interested
Parties: Roni Gehlke,
Executive Director, Delta Science Center
Susan
Morgan, Oakley, CA
Caitlin
Cooper, Oakley, CA
David
& Paulette Cooper, Oakley, CA
Pledge of Allegiance: Led by Director Huerta
Report
from Jersey Island Intern Program Participant: Caitlin Cooper –
Mr.
Dal Porto introduced Ms. Cooper to the Board.
Ms. Cooper stated she worked on the island for 5 weeks. Ms. Cooper handed out a written report of her
internship on Jersey Island and thanked the Board and staff for the opportunity
for the internship. She gave an overview
of her experience working with staff, working with the animals, and working
with the equipment, and how it will prepare her for her future college
experience. The Board complemented her
and thanked her by presenting her with a framed certificate.
Mr.
and Mrs. Cooper thanked the Board for the opportunity they gave Caitlin and
stated how the experience was so beneficial to her.
3. Approval of Agenda
M/S D. Contreras, C. Lauritzen, and the Board voted
unanimously to approve the Agenda.
In favor: D. Contreras, D. Huerta, C. Lauritzen, M.
Painter and D. Scheer. Opposed: None. Absent: None.
4. Approval of the Minutes of the July
1, 2014 Regular Meeting
M/S D. Contreras, C. Lauritzen and the Board voted to
approve the minutes of the July 1, 2014 Regular Meeting with the correction to
Item 7G changing final to finalize.
In favor: D. Contreras, D. Huerta, C. Lauritzen, M.
Painter and D. Scheer. Opposed:
None. Absent: None.
5. Public Comments – Communications from the public on subjects not on
the agenda.
There were no comments from the public at this time.
6 Consent Calendar
A. Approval of Payment Order,
Report on Financial Position & Operating Performance.
B. Acceptance
of Agreement for Acquisition and Construction of Improvements – Emerson Ranch –
Phase 1, Sellers Avenue, Brookfield Home Developer. (BO 14-39)
C. Approval of Posting & Publishing of Notice
of Public Haring August 5, 2014 for Report for Sewer Use Charges for Fiscal
Year 2014/2015 (BO 14-40)
M/S C. Lauritzen, D. Scheer and the Board voted to
approve the Consent Calendar.
In favor: D. Contreras, D. Huerta, C. Lauritzen, M.
Painter and D. Scheer. Opposed:
None. Absent: None.
Staff
Report – Michael Welty – Utonomy
Mr. Welty reported that the FY 2013/14 year-end audit
would start taking place and the auditors will be at the District office
starting on September 2, 2014, which is earlier than last year. The training of Elayna to replace Beverly is
going well. He also reported that Ms.
Walde is being cross-trained on ADP for payroll back up.
7. Business
Before the Board
7A. PUBLIC
HEARING – FOR THE ANNUAL SEWER USE REPORT FOR FISCAL YEAR 2014/2015. (Ordinance No. 56 Board Order 14-41)
Mr. Williams stated that Ms. Whyte, whom has worked to
update the sewer use report, was not able to make it to the meeting
tonight. Mr. Williams reported to the
Board that 14,750.44 units were submitted to the County on July 22, 2014. The total revenue is $9,396,030.08. He reported that this is $280.08 more than
budgeted. Last year 14,567.16 units were
submitted which equals an increase of 183.28 units.
President Huerta opened the public hearing at 7:18
p.m. President Huerta asked for any
comments from the parties in attendance.
There being no public comments, written or oral,
President Huerta closed the public hearing at 7:19 p.m.
Staff proposed the Board adopt the Ordinance and Order
and approve the annual sewer use report for fiscal year 2014/2015.
M/S D. Contreras, M. Painter and the Board voted
unanimously to adopt the Ordinance No. 56 and Order No. 14-41 and approve the
annual sewer use report for fiscal year 2014/2015. Staff was directed to submit said tax roll to
County Auditor per ISD Ordinance NO. 25 Health and Safety Code Sections 5473
and 5373.11. (Ord. 56 and BO 14-41).
In favor: D. Contreras, D. Huerta, C. Lauritzen, M.
Painter and D. Scheer. Opposed:
None. Absent: None.
7B. PRESENTATION
FROM EXECUTIVE DIRECTOR OF THE DELTA SCIENCE CENTER, AND CONSIDERATION OF
PAYMENT OF PROJECT PARTNER FEE IN THE AMOUNT OF $5,000.
Mrs. Roni Gehlke, Executive Director of the Delta
Science Center, introduced herself and gave a breakdown and brief history of
the Delta Science Center. She stated
that the organization was able to distribute 7,500 calendars to fifth graders
at different schools within the Delta area, and the last year included the
areas of Martinez, Discovery Bay and Clarksville. She had many teachers respond to coordinate
using their classroom teaching program.
She reported on the Oakley Science week and the successful event held at
ISD. She reported that DSC is primarily
funded from grants.
Ms.
Gehlke also reported on the second year rice project underway on Jersey Island,
which included students from Freedom, Antioch and Liberty high schools. It has had its challenges with the wind and
the greenhouses, but she had a strong interest and participation from the
students. The schools are no longer able
to fund bus field trips so DSC will hold more classroom projects. DSC is interested in support for supplies for
these classes. DSC will be holding the
Fish Tales event again this year on October 11, 2014.
Ms. Gehlke stated that in 1994, Dwight Meadows as a
Director of Ironhouse, approached her with a potential idea about a program to
be held on the ISD property. That was
the beginning of the Delta Science Center.
ISD included this program in their 1994 Environmental document for the
expansion of its facilities plan.
On behalf of the Delta Science Center Ms. Gehlke
presented President Huerta with a Delta Science Center 20th
Anniversary 2014 Award for Founding Member.
M/S D. Scheer, C. Lauritzen and the Board voted
unanimously to authorize staff to pay the DSC the $5,000 project partner fee as
budgeted in ISD’s FY 2014/15 budget, to be used for administrative costs. (BO 14-42)
In favor: D. Contreras, D. Huerta, C. Lauritzen, M.
Painter and D. Scheer. Opposed:
None. Absent: None.
7C. CONSIDERATION
OF UPDATE TO ISD’S CONFLICT OF INTEREST CODE POLICY.
Mr. Williams stated
that the Policy committee met and updated the policy to include new and revised
ISD staff positions, as well as the updated state provisions code. He recommends the Board review and adopt the
changes to the Conflict of Interest Code.
Director Contreras on behalf of the Policy review committee recommends
the updates to the policy.
M/S M. Painter,
C. Lauritzen and the Board accept the updates to the Conflict of Interest
Code. Directing staff to update changes
to the policy binder, with the County Clerk of the Board and distribute copies
accordingly. (BO 14-43)
In favor: D. Contreras, D. Huerta, C. Lauritzen, M.
Painter and D. Scheer. Opposed:
None. Absent: None.
7D. AUTHORIZE
THE GENERAL MANAGER TO SIGN AN AGREEMENT FOR AIR DRY, LOAD, TRANSPORT AND
REUSE/DISPOSAL OF “I” PARCEL SOLIDS.
Mr. Williams reported that the “I” parcel is an old
stabilization pond that was used for the old treatment plant and is no longer
used in the treatment process. It was
previously used and filled with treated effluent to minimize odors. ISD’s current permits with the Water Quality Control
Board do not permit filling this parcel with treated effluent. Staff prepared a RFP (Request for Proposals)
and advertised the project on July 26 and 31, 2014, with the bids due on August
19, 2014. Staff recommends the Board approve the General
Manager to sign the Agreement with the most responsible, responsive Contractor
who submits a proposal for Air Dry, Load, Transport and Reuse/Disposal of “I”
Parcel Solids.
Director Lauritzen asked if dust was considered as an
issue. Staff reported that the previous
projects were closer to housing and we did not have a problem. In addition, staff indicated there are
provisions for dust control included in the contract.
M/S D. Contreras, C. Lauritzen and the Board voted
unanimously to authorize the General Manager to sign the Agreement with the
most responsible, responsive contractor who submits a proposal for Air Dry,
Load, Transport and Reuse/Disposal of “I” Parcel Solids. (BO 14-44).
In favor: D. Contreras, D. Huerta, C. Lauritzen, M.
Painter and D. Scheer. Opposed:
None. Absent: None.
9. Staff
Reports
Tom Williams – Mr. Williams reported that he would be leaving on
vacation August 6, 2014 and returning to sign a contract on August 19,
2014. He will then be attending the CASA
conference in Monterey. Three Directors
will be attending the conference, Directors Lauritzen, Contreras and
Painter. Ms. Skrel will be in charge in
his absence. The Solar project is up and
running as of Friday, August 1, 2014.
Reclamation District 830 is continuing
with the on-island dirt project for approximately 30 more days to finish the
project. The State will be looking for a
finalized lease agreement for the project on Jersey Island. RD 830 has not been reimbursed for the paving
work and is hoping to receive reimbursement for grinding of the Jersey Island
road. Mr. Williams reported on the Marsh
Creek Enhancement project and it has been with DWR six months for approving the
scope of work.
10. Board Members Advisory Reports
Director Contreras - Director Contreras reported
that he attended the CCSDA Special Districts meeting; reporting that Igor
Skaredoff, of Contra Costa Resource Conservation District was elected as the
regular member seat to represent Special Districts on LAFCO; and George Schmidt
will continue as the alternate Special District member. Both these people will do a great job
representing Special Districts.
He also reported that the HR/Personnel committee meeting
has been moved to August 28, 2014.
11. Future Agenda Items for Consideration
There
were not item for future agendas.
12. Adjournment
President Huerta adjourned
the regular meeting at 8:35 p.m. until Tuesday, September 2, 2014 at 7:00 p.m.
for the next regular meeting in the Ironhouse Sanitary District offices at 450
Walnut Meadows Drive, Oakley, California.
