ISD Minutes of the Maintenance & Collectins Committee mtg April 10, 2014

 

MINUTES

FOR THE MAINTENANCE AND COLLECTIONS COMMITTEE MEETING

BOARD OF DIRECTORS

IRONHOUSE SANITARY DISTRICT

 

DATE:           Thursday, April 10, 2014

TIME:            10:00 a.m.

PLACE:         Ironhouse Sanitary District Office

                        450 Walnut Meadows Drive

                        Oakley, California  94561

 

ATTENDEES: Michael Painter, Doug Scheer, David Smith, Louis Solana  

______________________________________________________________________________

 

A. Public Comments---No public comments

 

B. The Minutes of the February 20, 2014 Meeting were approved.

 

C.  The phone/computer system of the District was inoperable because a fiber-optic line had been severed in several places, AT&T worked on it for 23 hours before restoring service.  Therefore the planned explanation of the NEXGEN computer system was tabled until the next committee meeting.  The new reference guide “Your Responsibilities as a Private Property Owner” was presented and discussed.  Sewer lateral issues were discussed with a recommendation that staff explore the idea of charging a fee for maintaining a certain portion of the property owner’s lateral responsibility.  This is a complex issue with an in-depth investigation needed.  Staff will explore the options and how local agencies have resolved this issue.

 

D.  The recent Sewer System Management Plan Two Year Audit was presented and discussed at length with regard to all sections of the Plan successes and areas of needed improvement.     

      

 

E.  Next Meeting Agenda Items:  The next meeting was set for June 26, 2014 at 10:00 a.m.  Staff findings of local agencies sewer lateral responsibilities will be presented.  The NEXGEN computer maintenance management system (CMMS) will be presented and if time permits the committee will visit a lift station undergoing either an annual inspection or maintenance tasks.

 

F.  Adjournment. The meeting adjourned at 12:30 p.m.

 

 

Minutes of the Finance Committee Meeting March 13, 2014

Meeting Minutes

FOR THE FINANCE COMMITTEE MEETING

BOARD OF DIRECTORS

IRONHOUSE SANITARY DISTRICT

DATE:         Thursday, March 13, 2014

TIME:          Meeting Start Time: 10:14 a.m.

PLACE:        Ironhouse Sanitary District Office

                   450 Walnut Meadows Drive

                   Oakley, California  94561

ATTENDANCE:  David Huerta, David Contreras, Tom Williams, Michael Welty

A.      Roll Call

B.       Approval of the Agenda.  M/S David Contreras, David Huerta

         

C.       Public Comments.  No public comment

D.      Approve Finance Committee meeting minutes from November 19, 2013.  M/S David Contreras, David Huerta and the committee voted to approve the meeting minutes of November 19, 2013 as drafted.

E.       Receive and Review information presented by Management staff (GM and Finance Manager) regarding ISD’s Fiscal Year 2014/2015 draft budget.  Mr. Williams and Mr. Welty displayed the current draft budget for FY 2014-2015 via PowerPoint and discussed projected revenues in detail.  Some revenue number still had to be populated and will be completed by the next meeting on the committee. Staff then went on to discuss pertinent expense line items in the proposed budget and made edits on the fly as the committee discussed items.  In particular, discussion occurred regarding 1) the draft budget does not increase the annual sewer use charge (rate), and 2) budgeting for an Assistant General Manager position beginning in July 2014. Staff indicated that not increasing the rate presents challenges for the District, such as not funding the capital expenditure reserve account, and leaving minimal room to meet the District’s minimum debt service requirement.  Staff was able to discuss about one half of the budget before the meeting was adjourned; with staff requesting any comments/edits from the committee prior to the next meeting on April 10, 2014, where a final draft budget will be presented to the committee.   

F.       Discussion of future items for the finance committee and proposed meeting dates.  Set the next Finance Committee Meeting for April 10, 2014 at 10:00a.m.

G.      Adjournment.  The meeting adjourned at 1:55 p.m.