MINUTES OF THE REGULAR
MEETING
OF THE BOARD OF
DIRECTORS OF THE
IRONHOUSE
SANITARY DISTRICT
January 7, 2014
The Ironhouse Sanitary
District (ISD) Board of Directors met in regular session on Tuesday, January 7,
2014.
The place of meeting was the
Ironhouse Sanitary District Office at 450 Walnut Meadows Drive, Oakley,
California.
1.
Call to Order
The
meeting was called to order by President David Huerta at 7:00 p.m.
2. Roll
Call:
Directors present: David Huerta, Chris Lauritzen, Michael
Painter and Doug Scheer
Members
absent: David Contreras
Staff/Consultants present: Tom Williams, General Manager
Jennifer Skrel, District
Engineer
Susan Walde, District
Secretary
Fred Etzel, District
Counsel
Michael Welty,
Financial Officer
Joe Mueller,
Environmental/Process Compliance Manager
Dave Dal Porto, Ranch
and Levee Superintendent
Interested
Parties: Susan Morgan,
Oakley
Randy
Pope, City of Oakley
Brian
Connelly, Maintenance Worker II
Louis
Solana, Maintenance Supervisor
Pledge
of Allegiance: Led by Jenny
Skrel
3. Approval of Agenda
M/S M. Painter, C. Lauritzen and the Board voted to
approve the agenda.
4. Approval of the Minutes of the
November 21, 2013 Special Workshop Meeting.
President Huerta made note of correction on page 1
last paragraph.
Approval of the Minutes of the December
3, 2013 Regular Meeting.
M/S M. Painter, D. Scheer and the Board voted to
approve the minutes of the November 21, 2013 Special Workshop Meeting as
corrected and the minutes of the December 3, 2013 Regular Meeting of the Board.
5. Public Comments – Communications from the public on subjects not on the agenda.
There were no comments from the public at this time.
6. Consent Calendar
A. Approval of Payment Order,
Report on Financial Position & Operating Performance.
M/S C. Lauritzen, M. Painter and the Board voted to
approve the Consent Calendar.
7. Business Before the Board
7A. CONSIDERATION
OF AMENDING THE RESTATED AND AMENDED LEASE FOR MOBILE HOME. RESOLUTION 14-01 APPROVING AMENDED AND STATED
LANDLEASE. (Res 14-01)
Mr. Tom
Williams reviewed with the Board the amended lease with the Moss family to
include the new mobile home. Mr. Williams stated that he reviewed these modifications
with the Superintendent as well as Mr. and Mrs. Dave Moss. Changes to the lease included the new mobile
home and the utilities; Tenant shall pay for propane utilities and services
supplied to the premises. Mr. Williams
introduced Mr. Dave Moss, Mrs. Carolyn Moss and Laurie Moss to the Board. The Board acknowledged the Moss family and
thanked them for their years of service to the District as caretakers on Jersey
Island.
M/S D. Scheer, C. Lauritzen and the Board voted to
approve the Restated and Amended lease for Mobile home between Ironhouse
Sanitary District and the Moss family.
7B. CONSIDERATION OF AMENDING GENERAL MANAGER’S ANNUAL COMPENSATION
BASED ON BOARD APPROVED 44TH PERCENTILE, AND CALCULATED ANNUAL
COMPENSATION OF $173,700 ($14,475 per month).
Mr.
Williams stated that upon the recommendation of the Personnel/Human Resources
Committee the Board review and consider amending the General Manager’s annual
compensation based on the Board approved 44th percentile.
Director Painter asked if it is normal to have a three
month auto extension. Mr. Williams
stated that yes he has noted this in other agreements, but it can be reviewed
in March.
Director Lauritzen asked if the General Manager’s Performance
review will take place in February and Mr. Williams stated it will be on the
March agenda for review.
M/S C. Lauritzen, M. Painter and the Board voted
unanimously to approve the increase in the General Manager’s annual compensation
in accordance with ISD Board Authorized 44th percentile.
7C. CONSIDERATION OF AGREEMENT BETWEEN
IRONHOUSE SANITARY DISTRICT AND LONE TREE TRUCKING, INC. FOR STORAGE, HAULING
AND DISPOSAL OF BIOSOLIDS FROM THE WATER RECYCLING FACILITY.
Ms.
Skrel stated that after advertising a RFP for hauling of biosolids generated at
the Water Recycling Facility that need to be hauled off-site for disposal, the
District received one proposal from Lone Tree Trucking, Inc. In 2011 a contract was entered into with Lone
Tree Trucking for the storage, hauling and disposal of biosolids. Staff’s recommendation is the Board approve
the Agreement between ISD and Lone Tree Trucking, Inc. for Storage, Hauling and
Disposal of Biosolids from the Water Recycling Facility and authorizes the General
Manager to sign the Agreement.
M/S
M. Painter, D. Scheer and the Board voted unanimously to Approve the Agreement
between ISD and Lone Tree Trucking, Inc. for Storage, Hauling and Disposal of
Biosolids from the Water Recycling Facility and Authorize the General Manager
to sign the Agreement.
7D. APPROVAL
OF COLLATERAL ASSIGNMENT OF IMPROVEMENT AGREEMENT BETWEEN IRONHOUSE SANITARY
DISTRICT AND CONTRA COSTA GENERATING STATION, LLC TO IRONHOUSE SANITARY
DISTRICT AND UNION BANK, N. A.
Ms.
Skrel reviewed with the Board that in order to be able to complete the Oakley
Generating Station (OGS) project, the lender, Union Bank, N. A., needs to be
able to take over all Contra Costa Generating Station LLC’s rights to the
project, including the right to sewer service which the Oakley Generating
Station Improvement Agreement with ISD represents. The Contra Costa Generating Station is
requesting Ironhouse consent to a collateral assignment to its lender.
M/S M. Painter, D. Scheer and the Board voted
unanimously to approve the Collateral Assignment of the Improvement Agreement
between ISD and Contra Costa Generating Station to Ironhouse Sanitary District
and Union Bank, N. A. and authorize the President to sign the Collateral
Assignment.
7E. APPROVAL OF BID FOR VAC-CON CONCRETE PAD TO
J. A. GONSALVES AND SON FOR A COST NOT TO EXCEED $41,554.
Ms. Skrel spoke to the Board that
due to regulatory issues, the vac-con can no longer dump into the “I” parcel
just north of the old treatment plant.
Issuance of our new Waste Discharge Requirements for both our land application
and river discharge does not allow us to fill the “I” parcel with treated
effluent as was done in the past.
Construction of a new concrete pad in the south storage pond is
recommended. The project was advertised
for bidding and four bids were received.
The lowest responsible responsive bidder was J. A. Gonsalves & Son
in the amount of $37,776. Staff’s
recommendation to the Board is to award construction of the vac-con concrete
pad to J. A. Gonsalves & Son for a cost not to exceed $41,554 (bid of
$37,776 plus 10% contingency) and authorize the General Manager to sign the
Agreement.
M/S
D. Scheer, M. Painter and the Board voted unanimously to award construction of
the vac-con concrete pad to J. A. Gonsalves and Son for a cost not to exceed
$41,554 (bid of 37,776 plus 10% contingency) and authorize the General Manager
to sign the Agreement.
7F. CONSIDERATION
OF APPROVING A NEW STAFF POSITION OF ELECTRICAL AND INSTRUMENTATION TECHNICIAN;
AND AUTHORIZE THE GENERAL MANAGER TO ADVERTISE, INTERVIEW AND FILL THE
POSITION.
Mr. Williams spoke to the Board and
stated that in 2011 staff identified the Electrical and Instrumentation
Technician position as a key position.
Mr. Williams reviewed the need for this position and the criteria with
the Board. He stated that he and the
managers from the Water Recycling Facility met with the Personnel/Human
Resources Committee and reviewed the need for this position. After two meetings, the committee approved
the recommendation to create the Electrical and Instrumentation Technician position. Mr. Williams turned over further discussion
regarding this position to Mr. Mueller who stated that the electrical and
instrumentation work that has been completed to date has been done by outside
consultants. Unfortunately the
consultants have been doing more repair work as the need arises but, the
necessary preventative maintenance work is not being taken care of. Mr. Mueller discussed how staff has
indentified 1,500 hours of needed preventative maintenance work annually and that
a cost comparison analysis between using outside consultants vs. using an
in-house position was performed. The
analysis indicated the in-house position would cost the District less and still
allow the benefit of at least an additional 300 hours of additional work
annually from the in-house person. He
also pointed out the benefit of retaining institutional knowledge on all our
electrical and instrumentation equipment was of critical importance to
management. Lastly, Mr. Mueller
indicated this new position would add the ability to utilize in-house personnel
to assist the other departments.
Director Scheer asked if the salary proposed was at the 44th or 50th
percentile and Mr. Mueller stated it is close to the 50th percentile to attract
qualified applicants. Director Scheer
stated that he would like to have staff consider hiring at a lower salary in
consideration of a needed learning curve.
Discussion was held on potential salary range and candidates in the job
market. Mr. Williams suggested we adjust
the advertised salary range down to $65,000 to $79,000.
M/S D. Scheer, M. Painter and the Board voted to
approve the new staff position of Electrical and Instrumentation Technician at
a salary range of $65,000 - $79,000.
Authorizing the General Manager to advertise, interview and fill the
position.
8. Staff
Reports
Tom Williams – Mr. Williams reported that he will be on vacation
starting tomorrow, January 8th and then attending the CASA conference in Palm
Desert with Directors Huerta, Contreras and Scheer. On Friday January 10th, there will
be a public forum in Antioch on revitalizing Contra Costa County Northern
Waterfront. He encouraged the Board to
attend. ISD will be hosting the Chamber
of Commerce Lunch with the Mayor on Monday, February 3, 2014. The District received a red tag notice to
comply from the County indicating we needed a permit for the mobile home. He stated staff is writing a letter to the
County citing the government code sections eliminating Wastewater, Water and
Utility Districts from needing permits from Counties or Cities for this type of
facility. The letter will also state the
District will proceed with setting up the mobile home.
Dave Dal Porto – Mr. Dal Porto reported on the progress of the
set-up of the mobile home.
Fred Etzel – Mr. Etzel reported on the Bay Delta Conservation
Plan. He will be reviewing for ISD and
will be putting a comment letter together for response and invited the Board to
participate and forward their input to him.
Jenny Skrel – Ms. Skrel reported that the District’s permit with
the State got approved and adopted for 5 years.
There will be a solar meeting tomorrow morning to proceed with the
horizontal drilling. The Outreach
committee has requested photos of the progress of the solar project and the
Contractor feels it would be a security risk at this point of construction.
9. Board Members Advisory Reports
There were not additional reports from the Board of
Directors.
10. Future Agenda
Items for Consideration
There were no items for consideration at this time.
11. Adjournment
President Huerta adjourned
the regular meeting at 8:10 p.m. until Tuesday, February 4, 2014 at 7:00 p.m.
for the next regular meeting in the Ironhouse Sanitary District offices at 450
Walnut Meadows Drive, Oakley, California.