MINUTES OF THE
REGULAR MEETING
OF THE BOARD OF
DIRECTORS OF THE
IRONHOUSE
SANITARY DISTRICT
November 4, 2014
The Board of Directors of the Ironhouse
Sanitary District (ISD) met in regular session on Tuesday, November 4, 2014, in
the Board meeting room at ISD’s offices at 450 Walnut Meadows Drive, Oakley,
California.
1A. Call to Order
President David Huerta called the meeting
to order at 5:30 pm.
Roll Call was taken with Directors
Contreras, Huerta, Lauritzen, Painter and Scheer present.
Pledge of Allegiance: Led by Director Huerta
President Huerta announced that the Board
would go into the Closed Session shown as Item 1 on the meeting’s agenda.
At
5: 39 pm, The President announced the Board would now go into Closed Session
for agenda items 1C and 1B.
Closed
Session To Consider:
1B. Closed
Session Pursuant to Government Code Section 65957:
Public
Employee Performance Evaluation (General Manager)
1C. Conference
with Legal Counsel-Anticipated Litigation
Significant
exposure to litigation pursuant to paragraph (2) of subdivision (d) of
Government Code Section 54956.9 – one case.
At 7:39 pm, the Board reconvened in open
session.
Action Resulting from
Closed Session
The
President reported that no action was taken in closed session.
Roll Call:
Directors present:
David Contreras, David
Huerta, C. Lauritzen, and Michael Painter and Doug Scheer
Members absent: None
Staff/Consultants
Present: Tom Williams, General Manager
Jenny
Skrel, District Engineer
Susan
Walde, District Secretary
Bob
Henn, District Counsel
Michael
Welty, Financial Officer
Interested Parties: Susan
Morgan, Oakley, CA
Roni
Gehlke, Consultant
Justin
Williams, Mann, Urrutia, Nelson, CPAS &
Associates, LLP
3. Approval of Agenda
President Huerta
asked for the staff report for Michael Welty be removed from the Consent
Calendar. M/S D. Contreras, C.
Lauritzen, and the Board voted unanimously to approve the amended Agenda.
In favor: D.
Contreras, D. Huerta, C. Lauritzen, M. Painter and D. Scheer. Opposed: None. Absent: None.
4. Approval of the Minutes of the September
23, 2014 Special Workshop and the October 7, 2014 Regular Meeting
M/S C. Lauritzen,
D. Scheer and the Board voted to approve the minutes of the September 23, 2014 Special
Workshop and the October 7, 2014 Regular Meeting.
In favor: D.
Contreras, D. Huerta, C. Lauritzen, M. Painter and D. Scheer. Opposed: None. Absent: None.
5. Public Comments – Communications from the public on subjects not on
the agenda.
There were no
comments from the public at this time.
6 Consent Calendar
A. Approval of Payment Order, Report
on Financial Position & Operating Performance.
B. Consideration
of 2015 District Holidays.
M/S M. Painter, C.
Lauritzen and the Board voted to approve the Consent Calendar.
In favor: D.
Contreras, D. Huerta, C. Lauritzen, M. Painter and D. Scheer. Opposed: None. Absent: None.
7. Business
Before the Board
7A. CONSIDERATION
OF PRELIMINARY FISCAL YEAR END JUNE 30, 2014 ANNUAL FINANCIAL REPORT WITH
INDEPENDENT AUDITOR’S REPORT FROM MANN, URRUTIA, NELSON, CPAS & ASSOCIATES,
LLP.
Mr.
Tom Williams introduced Justin Williams of Mann Urrutia Nelson, CPAs and
Associates, LLP. Mr. J. Williams gave a presentation and overview of the audit
process with ISD. The process typically
reviews controls, disbursements, payroll, and financial processes. After ISD’s fiscal year closing, Mann Urrutia
Nelson CPAs do testing of selected areas of the District’s operations to
prepare an audited financial statement.
He gave an unqualified opinion and reported that the audit was a clear
audit with no audit adjustments.
He reported that the District had one significant
deficiency and three recommendations given to staff as follows: 1) update the
procurement policy, 2) formalize the hay sales process and 3) update the
inventory pricing. Mr. Williams stated
that staff are in the process of updating the procurement policy.
Director Scheer asked about the process of cattle and
hay sales to employees and what is our policy on this. Mr. Tom Williams stated that we do not sell
cattle to employees, but we do offer hay to employees at the market price.
Mr. Justin Williams stated there were no material
weaknesses and overall it was a very clean audit. He thanked ISD staff for being so prepared.
M/S D. Contreras, D. Scheer and the Board voted to
accept the Annual Financial Report with Independent Auditor’s Report,
Management Report and SAS Letter form the year ended June 30, 2014 as
recommended by staff.
In favor: D. Contreras, D. Huerta, C. Lauritzen, M.
Painter and D. Scheer. Opposed:
None. Absent: None.
7B. ADOPTION OF SALINITY
POLLUTION PREVENTION PLAN.
Ms.
Skrel stated that the Salinity Pollution Prevention Plan was tabled at the
October Meeting to allow more time for Board review. The District will be modeling our Ordinance
after the Discovery Bay Ordinance recently adopted and the City of Brentwood
will also be adopting one.
After
the Board adopts the plan, staff will be working with the City of Oakley to
develop an Ordinance specifically to fit our needs as an incentive for new
development.
Director
Lauritzen asked about public awareness.
Ms. Skrel stated she is working with the Public Outreach Committee to
write articles and publish in the newsletter, post on website and increase
awareness at local public events.
Staff’s
recommendation is to adopt the Salinity Pollution Prevention Plan.
M/S
D. Contreras, C. Lauritzen and the Board voted to adopt the Salinity Pollution
Prevention Plan.
In favor: D.
Contreras, D. Huerta, C. Lauritzen, M. Painter and D. Scheer. Opposed: None. Absent: None.
7C. APPROVAL OF SCOPE OF WORK FOR RD 830 MARSH
CREEK DELTA HABITAT ENHANCEMENT PROJECT.
Mr.
Williams stated that in February 2014, the scope of work was submitted to the
Department of Water Resources. The RD
830 Marsh Creek Delta Habitat Enhancement Project Scope of Work (SOW) document;
and ISD’s agreement with RD 830, requires RD 830 to seek ISD’s approval of
certain steps prior to RD 830 proceeding.
RD 830 is presenting its SOW to ISD for approval and then RD 830 can
submit to DWR for formal approval.
Director
Lauritzen asked about ISD water rights and are we giving up any rights. Mr. Williams reported we have to re-route
some PG&E lines and will still have access to water.
Director
Lauritzen asked if the project will move along on schedule or will there be
hick-ups. Mr. Williams stated there
could be some delays in the projects.
M/S
M. Painter, D. Scheer and the Board voted to approve the RD 830 Marsh Creek
Delta Habitat Enhancement Project Scope of Work as submitted.
In favor: D.
Contreras, D. Huerta, C. Lauritzen, M. Painter and D. Scheer. Opposed: None. Absent: None.
7D. CONSIDERATION OF REVIEW AND UPDATES TO
ISD’S BY-LAWS.
Mr.
Williams stated that the policy committee has been working on changes and staff
has been working with the attorney and recommended the item be tabled to the
next meeting.
8. Staff Reports
There
were no additional reports given at the meeting.
9. Board Members Advisory Reports
There were no
additional Advisory reports given at the meeting.
10. Future Agenda Items for Consideration
There were not future items for consideration at
this time.
11. Adjournment
President Huerta
adjourned the regular meeting at 8:25 p.m. until Tuesday, December 2, 2014 at
7:00 p.m. for the next regular meeting in the Ironhouse Sanitary District
offices at 450 Walnut Meadows Drive, Oakley, California.
