MINUTES
FOR THE PUBLIC
OUTREACH COMMITTEE MEETING
BOARD OF
DIRECTORS
IRONHOUSE
SANITARY DISTRICT
DATE OF MEETING: Thursday, September 6, 2012
DATE OF MINUTES: Thursday, September 7, 2012
A. Public
Comments – there were no comments from the public.
B. Planning
of Future and Ongoing District Public Outreach Efforts
1. Outreach
school education discussion—including school tours of
facility Oct.
22- Oct. 31 and high school program
School Tour program dates are set for Oct. 22 to Oct. 31, 2012. The
committee is setting up a list of rules and guidelines and a flier to go out to
schools letting them know that tours will able available on these days.
The committee suggested getting some information from local school
teachers about what they would like to see in a program. We have a few teachers
who asked for a tour at the Cityhood Celebration and decided to contact them
and ask what they would like their students to learn about.
The event will include dividing a class in two so that students can fit
on the hayride. The hayride will feature a drive around the Water Recycling
Facility and with a stop off at the aeration basin building. A short walk up
the stairs and around the basins and then down to the front of the UV building.
Then back on the hayride to the main office.
The second set of students will be set up on the lawn outside of the west
side lawn by the main office. In this area will be instruction on how dirty
water gets to ISD. The difference between the sewer pipes and the storm drains,
as well as how ISD recycles water to use on Jersey Island. There will be
separate area when the microscope will be set up and the students will have a
chance to see the bacteria. A display with the dirty water in various stages of
cleaning and a language arts game where students will pick a bunch of words
relating to water recycling or keeping water clean for the delta and then
create a two line poem that can be shared with the class.
The tours are done in the morning. Schools who would like to, can picnic
their lunch on the ISD lawn and then take the bus back to school. If there
happens to be a lot of demand a new class can start while the other students
are eating providing the weather is good.
The committee is look into purchasing erasers or pencils for the students
to have something “cool” to take home with them.
Next meeting discussion will include what kind of materials to give to
the teachers that they can use to teach sewer science. Also, checking into
putting material on a memory stick to take back to the classroom with them.
2. Open House Oct. 27, 2012 – Set up, food,
pumpkins and children’s activities.
Oct. 27th
event discussed. Canopy sample photos were shown and committee discussed the
option of purchasing a canopy rather than renting. Checking to see if there is
a larger size and the cost difference. Asking staff which budget the canopy
purchase would come out of.
Food for the event was
discussed. The Oakley Chamber and the Oakley-Delta Lions Club are bidding on
the event. The Lions Club would like to suggest chicken as an alternative to
hamburgers because the cost of chopped beef is high right now. They are going
to work out a cost for both and send it in.
Decided expected attendance would be 200-300 people based on last year’s
grand opening and the invites for the District’s annual holiday open house,
since the intention is to combine both events.
3. Pollution
Prevention Day Sept. 22—Grease Drop-off Day
The Outreach Committee received an invitation to a Freedom High School
event for this same day as ISD Grease Drop-Off Pollution Prevention Day. The
committee asked to find out if we can have a staff person put together the
Grease Drop-off Day while Roni Gehlke attends to the Freedom High School event.
The Freedom event includes setting up a table that will show ISD’s support of a
new ecology program at the high school. The Grease Drop-Off program will
include setting up a covered area and table, as well as the bringing over the
blue grease bin to the dirt lot by the east entrance of the ISD main building.
Then take in grease containers from the public and fill the blue container.
Trade grease containers with information on ISD’s pollution prevention
programs, which will be supplied by the Outreach Committee. ISD’s event takes
place from 10 a.m. to 2 p.m.
C. Discussion
on future items for Outreach Committee meetings
**ISD
Board member Mr. Contreras ask to work on bringing a computer with internet
access or Wi-Fi into the conference room for committees to use to gather
information when needed.
**The
District was contacted by a Brentwood Afterschool Program who will be working
on a cleanup project outside of the District fences along Marsh Creek about
sponsoring T-shirts. The cost is $325 to sponsor 30 shirts or $600 to sponsor 60
shirts. The Outreach Committee worried about the idea of sponsoring shirts for
an outside of ISD’s boundaries and offered the suggestion of making special
safety vests with ISD’s logo that could be borrowed by groups that do projects
like this. The vest could be returned after use, and borrowed again in the
future by other groups. These vests offer an easy visible way for groups for
see all of their children.
**More
recycling grocery bags with ISD logos on them. These bags are very popular. The
Outreach Committee had hoped to have enough to last the year, but worry,
because of other activities coming up, there are not enough. The committee also
would like to see some of the P2 messages written on the bags instead of just a
big logo.
**Oakley
Harvest Festival. The City is hosting a Harvest Festival on Oct. 20 and the
committee discussed hosting a booth at the event. The main reason would be to
promote not only the P2 programs, but also the upcoming open house. Committee
instructed looking into price of space and staff availability as the event is
just one week before ISD’s open house event.
**ISD
Insider Newsletter. The Outreach Committee is concerned about the procedure the
committee takes in editing the newsletter. They suggested a procedural form be
developed and agreed upon. The form would include a sign off on the top of the
completed mock up of the newsletter signed off by the committee members, ISD
General Manager Tom Williams and any other party deemed necessary for each
individual newsletter. A procedural form will be showed at the next meeting.
D. Adjournment
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