Minutes of the Personnel/Human Resources Committee Meeting July 24, 2014

MINUTES

 

FOR THE PERSONNEL/HUMAN RESOURCES COMMITTEE MEETING

BOARD OF DIRECTORS

IRONHOUSE SANITARY DISTRICT

 

 

DATE:                    Thursday July 24, 2014

 

TIME:           Meeting start time11:30 a.m.

PLACE:        Ironhouse Sanitary District Office

                    450 Walnut Meadows Drive

                    Oakley, California  94561

 

ATTENDANCE:  David Contreras, Tom Williams

 

 

1. Roll Call.  David Contreras, Tom Williams (David Huerta – absent)

 

B. Approval of the Agenda.  M/S David Contreras

 

C. Public Comments.  No public comment

 

D. Approval of meeting minutes of July 10, 2014 for the Personnel/Human Resources Committee Meeting.  M/S David Contreras and the draft meeting minutes of July 10, 2014 were approved as submitted.

 

E.  Discussion and review with General Manager regarding the draft job description for the new Assistant General Manager position and possible Organizational Chart changes to accommodate the new position.   Mr. Williams presented the committee with copies of the updated draft job description (most edits from previous meeting completed) for the Assistant General Manager (AGM), and two draft organizational charts.  The committee reviewed the completed edits to-date and discussed a few more for the draft AGM job description; as well as reviewed and discussed the draft organizational chart and the options of a promotional only recruiting process (hiring from within) vs an open recruiting process and possibly hiring from the outside.  Director Contreras indicated he favored opening the recruiting process to those from the outside to see what talent we attract.  Director Contreras felt an open recruiting process would not exclude our in-house talent from participating, and could only increase our chances of finding the best individual to fill the AGM position.  Discussion also occurred regarding whether the AGM position should be considered a direct backfill for the GM upon his retirement, or whether the AGM should be considered more of a stabilizer for the department, and not directly backfill for the GM position.  In the latter case, the AGM would remain in place while a new GM was hired and trained; and would aid the new GM in their training process and transition into the position.  Director Contreras also thought it might be valuable for Mr. Williams to seek the input of other Directors on whether the AGM should be hired specifically to backfill for the old GM when he left.  Mr. Williams was to complete all edits to the AGM job description and place the redline draft on the next committee meeting agenda for committee approval. 

               

F.  Discussion of future items for the Personnel/Human Resources Committee and proposed meeting dates.  The committee wished to continue item E discussion to the next meeting.  The committee decided to hold the next meeting late in August (the week of August 25^th).  The time and day would be decided at a later time

 

G.           Adjournment. The meeting adjourned at 2:00 p.m.