Minutes of the ISD Budget Workshop Special Meeting May 19, 2015

MINUTES OF THE BUDGET WORKSHOP

OF THE BOARD OF DIRECTORS OF THE

IRONHOUSE SANITARY DISTRICT

 

May 19, 2015

 

The Ironhouse Sanitary District (ISD) Board of Directors met in Special Session to hold a Budget Workshop on Tuesday, May 19, 2015.

The place of meeting was the Ironhouse Sanitary District Office at 450 Walnut Meadows Drive, Oakley, California. 

 

1.         Call to Order  

President Contreras called the meeting to order at 1:03 p.m.

 

2.         Roll Call:

 

Members present:                   David Contreras, Chris Lauritzen, Susan Morgan, Michael Painter and Doug Scheer

 

Members absent:                    None

 

Staff/Consultants present:      Phil Batchelor, Interim General Manager

Jenny Skrel, District Engineer

Susan Walde, District Secretary

Michael Welty, Utonomy, Inc.

Dave Dal Porto, Ranch and Levee Superintendent

David Smith, Maintenance Superintendent

Mike Mc Gormley, Ranch, Levee and Reclamation Supervisor

Louis Solana, Maintenance Supervisor

Roni Gehlke, Consultant

 

Interested parties present:      None

 

Pledge of Allegiance              Led by Jenny Skrel

 

 3.        Approval of the Agenda

M/S M. Painter, C. Lauritzen and the Board voted to approve the agenda.

 

 4.        Public Comment – There were no comments from the public in attendance.

 

 5.        BUSINESS BEFORE THE BOARD

 

            A.  ISD DRAFT BUDGET WORKSHOP FOR YEAR 2015-2016

 

Mr. Phil Batchelor welcomed everyone and thanked them for attending the meeting.  He thanked staff for their work in preparing the budget for the workshop.  Mr. Batchelor presented a power point presentation He introduced Mr. Welty and specified that the income and reserves were reviewed at the May 6^th meeting and Mr. Welty will be working with the budget document on the overhead and will address each category as needed during review. 

 

Mr. Welty handed out a budget highlight document.  Some of the categories addressed were Operating Expenses, Salaries and related expenses, Administration, Operations and Maintenance, Professional Services, Utilities, and Expansion Related Costs. 

Discussion was held on the staff addition of an assistant General Manager and the Board asked for the budget to reflect a possible hire date of September 1, 2014. 

 

The manager proposing the Capital Expenditure for their department reviewed each of the Proposed Capital projects with the Board.

 

One additional operating project expense proposed that was not included in the Budget is Lot 1 Clean-up on Jersey Island with an expected cost initially of $250,000.  Ms. Skrel stated that she is working with the contractor and defining the details of the project and believes the clean-up can be done for a budget of $150,000.  After discussion, Director Painter recommended to the Board that this item needs to be included in the budget to complete the clean-up of Lot 1.  Mr. Welty asked the Board for direction on this item.  The Board gave direction to staff to include the Lot 1 clean up on Jersey Island at a cost of $150,000 to add to Operating Expenditures.

Director Contreras stated that on behalf of the Finance Committee he wanted to acknowledge staff and their good work on the budget.  Director Scheer and Director Painter also thanked staff for a very well prepared budget and that it was the effort of good teamwork.

 

            B.  Set Budget Hearing for June 2, 2015.

 

            C.  Consider Approving a Fill Station to Provide Recycled Water to Residents, Contractors and Others, Including Permitting, Equipment Purchases/ Rental and Other Actions Needed to Open and Operate the Station.

 

 6.        Adjournment

President Contreras adjourned the Workshop meeting at 3:05 p.m. to Tuesday, June 2, 2015 at 7:00 p.m. for the next scheduled regular meeting, in the Ironhouse Sanitary District offices at 450 Walnut Meadows Drive, Oakley, California.