OF THE BOARD OF
DIRECTORS OF THE
IRONHOUSE
SANITARY DISTRICT
May 5, 2015
The Board of Directors of the Ironhouse
Sanitary District (ISD) met in regular session on Tuesday, May 5, 2015, in the
Board meeting room at ISD’s offices at 450 Walnut Meadows Drive, Oakley,
California.
1. Call to Order
President
David Contreras called the meeting to order at 6:00 pm.
Roll
Call was taken with Directors Contreras, Lauritzen, Morgan, Painter and Scheer
present
The
pledge of allegiance was led by President Contreras
At
6:04 p.m., President Contreras announced that the Board would go into the
Closed Session shown as Item 2 on the meeting’s agenda.
2. CLOSED
SESSION
2A.-CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54957.6:
CONFERENCE WITH LABOR NEGOTIATOR.
Agency designated representative: Phil Batchelor, Interim General
Manager.
Unrepresented employees: all.
At
6:48 pm, the Board reconvened in open Session and took a short Break.
At
7:02 pm, the Board reconvened.
3. Announcement of Action Taken in Closed Session, if any
There
was no reported action taken out of closed session.
Roll
Call
Directors present: David Contreras, C.
Lauritzen, S. Morgan, Michael Painter and Doug Scheer
Members absent: None
Staff/Consultants
Present: Phil Batchelor, Interim General
Manager
Jenny
Skrel, District Engineer
Susan
Walde, District Secretary
Bob
Henn, District Counsel
Fred
Etzel, District Counsel
Michael
Welty, Financial Officer
Dave Dal Porto, Ranch, Levee, Reclamation Superintendent
Rick
Vargas, Operator
Walter
Haynes, Operator
Interested Parties: Doug Hardcastle, Mayor of
Oakley
Vanessa
Perry, Councilwoman
Vickie
Smith, Oakley
Paul
Marshall, Department of Water Resources
4. APPROVAL OF AGENDA
M/S C.
Lauritzen, D. Scheer, and the Board voted unanimously to approve the agenda.
In favor: D.
Contreras, C. Lauritzen, S. Morgan, M. Painter and D. Scheer. Opposed: None. Absent none.
5. APPROVAL OF THE MINUTES of the April 7, 2015 Regular Meeting and the April 23, 2015 Special
Meeting of the Board.
M/S S. Morgan, C.
Lauritzen and the Board voted to approve the minutes of the April 7, 2015
regular meeting with the correction on item 7J and the minutes of the April 23,
2015 Special meeting of the Board.
In favor: D.
Contreras, C. Lauritzen, S. Morgan, M. Painter and D. Scheer. Opposed: None. Absent none.
6. PUBLIC
COMMENTS.
Communications
from the public on subjects not on the agenda.
There were no
public comments.
7. CONSENT CALENDAR -
7A. Approval
of Payment Order, Report on Financial Position & Operating Performance.
7B. Approval
of Posting & Publishing of Notice of Public Hearing for Trunkline and Plant
Capacity Fee Increases.
7C. Consideration to Set The Hearing For Sewer Service Charge Increase
For Fiscal Year 2015/2016
M/S C. Lauritzen,
D. Scheer and the Board voted to approve the Consent Calendar.
In favor: D.
Contreras, C. Lauritzen, S. Morgan, M. Painter and D. Scheer. Opposed: None. Absent: None.
8. BUSINESS BEFORE THE BOARD
8A. PRESENTATION OF 25
YEAR SERVICE AWARD TO Fred Etzel and Recognition of his Retirement. Res. 15-03.
Mr.
Phil Batchelor gave a history of Mr. Fred Etzel and his 25 years of service to
the District. He outlined some of the
areas Fred represented the District since 1989; Joining Oakley Sanitary
District with Bethel Island’s then district into a single agency, Buying ¾ of
Jersey Island from the Halsey’s in 1973 and then helping the District buy the remaining
700 acres from their different landowners, in the 1990’s annexing the areas
outside the settled area of Oakley, expanding the District’s borders to those
you see today, took the leading role in the development of the Railroad
undercrossing bringing 4 districts together, worked on the water rights taking
a proactive role in identifying them and getting them safely into the
District’s hands, filing to claim them and maintaining the rights over the
years. He also helped with securing
royalties for its oil and gas rights on Jersey Island.
The
Board and staff presented Mr. Etzel with a Resolution and an ISD jacket
honoring him for his over 25 years of service to the District.
At
7:20 the Board took a short recess to honor Mr. Etzel for his professionalism
with refreshments.
At
7:32 the Board reconvened.
8B. PUBLIC HEARING AND BOARD ACTION ON AN
ORDINANCE AND ORDER ADJUSTING TRUNKLINE AND PLANT CAPACITY FEES. Ordinance No. 58 and Order No. 15-29.
Mr. Batchelor reported to the Board the proposed
increases to the two development fees; ISD will receive an additional $23.00 in
the Trunkline Fee and an additional $119.00 in the Plant Capacity Fee for each
EDU. If adopted, the fees will be in
effect on July 6, 2015. Director
Contreras on behalf of the Finance Committee recommends going forward with
adopting the increases.
At 7:37 pm, President Contreras opened
the Public Hearing.
Hearing no additional comments from
those in attendance.
At 7:38, President Contreras closed the
public hearing.
M/S D. Scheer, M. Painter and the Board voted
unanimously to approve the recommended increase to the Trunkline and Plant
Capacity fees as noticed, and adopt Ordinance No. 58 and Order No. 15-29
implementing the fee increases effective July 6, 2015.
In favor: D.
Contreras, C. Lauritzen, S. Morgan, M. Painter and D. Scheer. Opposed: None. Absent: None.
8C. PROCESS FOR ELECTING THREE
TRUSTEES OF RECLAMATION DISTRICT 830 (RD 830) IN THE NOVEMBER 3, 2015 ELECTION.
Mr.
Etzel stated that this item is to review with the Board the process by which
ISD elects RD 830’s three trustees in the November 3rd general
election. There will be three positions
to fill and it is his recommendation for the Board to keep the three current
trustees in their prospective positions.
8D. CONSIDER PURCHASING A
USED WATER TRUCK FOR A COST NOT TO EXCEED $145,000.
Mr. Batchelor
stated that this issue has come up before us.
We have a used water truck on Jersey Island that is no longer in
compliance or commission. The cost to
rent a needed trust would be $15,500 a month.
Staff’s recommendation is to authorize the purchase of a used water
truck for a cost not to exceed $145,000 that will be partially offset by
reimbursements received from RD 830.
M/S M. Painter,
D. Scheer and the Board voted unanimously to authorize the purchase of a used
water truck for a cost not to exceed $145,000 and the funds to come from the
Capital Expenditure Reserve Fund.
In favor: D. Contreras, C. Lauritzen, S. Morgan, M.
Painter and D. Scheer. Opposed:
None. Absent: None.
8E. PROPOSAL TO: CONSTRUCT SEWER
REPAIRS AT BRIDGEHEAD ROAD AND MAIN STREET AND AT LIVE OAK AVENUE AND MAIN
STREET FOR A COST NOT TO EXCEED $255,000, AGREE TO REIMBURSE THE CITY OF OAKLEY
FOR THE COST, AND ADOPT A RESOLUTION DECLARING THE NECESSITY FOR THE IMMEDIATE
EXPENDITURE OF DISTRICT FUNDS TO SAFEGUARD LIFE, HEALTH, AND PROPERTY. Resolution
15-04.
Ms. Skrel stated that there are two
trouble spots, one in the vicinity of Bridgehead Road and Main Street and the
other at Live Oak Avenue and Main Street.
The combination of the two trouble spots caused a sewer overflow in
February. The sewer design was approved
in April of 2015, and the City will completing an overlay of the payment on
June 22, 2015. The contractor awarded by
the City to do the paving job is also an underground contractor that has
completed work for ISD before. To
expedite the project, staff is recommending the Board adopt Resolution 15-04,
by which the board will: Find and determine that the competitive bidding of the
project is not required; accept the bid from Knife River of $216,960 for
construction of sewer repairs in Bridgehead Road and Main Street and Live Oak
Avenue and Main Street; approve the project cost of not to exceed $255, 000 and
approve the reimbursement agreement and authorize the District’s President to
sign it.
M/S M. Painter, C. Lauritzen and the
Board voted unanimously to adopt Resolution No. 15-04, by which the Board will:
1.
Find an determine that competitive bidding of the project is not required;
2.
Accept the bid of $216,960 from Knife River for construction of sewer repairs
on Bridgehead Road and Main Street and Live Oak Avenue and Main Street;
3.
Approve the project cost of not to exceed $255,000; and
4.
Approve the Reimbursement Agreement and authorize the District’s officers to
sign it.
In favor: D. Contreras, C. Lauritzen, S. Morgan, M.
Painter and D. Scheer. Opposed:
None. Absent: None.
8F. STATUS REPORT ON EMERGENCY BARRIERS.
Ms.
Skrel gave a report on the status of the Emergency Barriers on Jersey
Island. The project was mobilized today. DWR held a construction meeting last
week. The landside work will start
tomorrow for approximately 7-10 days then they will drop in the rock. On May 7th, there will be
re-routing traffic around the sight. The
construction crew plans to work daylight to dark while they are on the levee,
and will work 24/7 only on the waterside.
There
will be a press release tomorrow and a press conference at the site at 11:00 on
Friday, May 8th. RD 830 staff
and RD 830’s engineers, MBK Engineers and Hultgren-Tillis Engineers will be
overseeing construction of the project and will monitor the Jersey Island levee
for construction impacts. RD 830 will
conduct a pre-construction video of the levee and video the levee frequently
during and after construct for documentation purposes.
Director
Lauritzen stated that this will become the new normal for the Delta and it will
affect the entire Delta. He asked the
General Manager to include a report each month with the EC’s taken on the
Island.
8G. CONSIDER DELAY IN IMPLEMENTATION OF
BIOSOLIDS PILOT PROJECT.
Ms.
Skrel stated that she attended the Biosolids to Energy Coalition meeting and at
the meeting, biosolids application was discussed. There is another agency that applies
biosolids on land that they lease to farmers and they are having difficulty
selling the hay grown with biosolids.
Mr. Dal Porto has talked to farmers and is concerned how it may affect
the buyers of our cattle. Staff
recommends the Board delay implementation of the biosolids pilot project until
additional information is obtained.
M/S
M. Painter, D. Contreras and the Board voted unanimously to delay the
implementation of the biosolids pilot project until additional information is
obtained.
In favor: D. Contreras, C. Lauritzen, S. Morgan, M.
Painter and D. Scheer. Opposed:
None. Absent: None.
8H. CONSIDERATION FOR CONSTRUCTION AND OPERATION
OF A FILL STATION.
Ms.
Skrel stated that she has had more contacts this past week from both residents
and businesses. She stated that Contra
Costa transportation authority is requiring, by mandate of the state, their
contractor to use reclaimed water. She
proposes we set up a temporary fill station and use a steel tank for
residential users. She presented in her
staff report suggested options for a pilot project for a temporary recycled
water fill station for residents only.
She
stated that an Engineers report will need to be completed and submitted to the
State for their approval. She will
inquire if there is a need to have an operator available at all times. At the three other Districts that have
recycled water fill stations, they have operators available and have larger
budgets to support the project.
Director
Lauritzen stated he has concerns and would like to have a public hearing to see
what hours the people would be interested in using the recycle water fill
station.
Director
Lauritzen asked if there are any funds or grants available to get the purple
pipe in the ground. Ms. Skrel stated grants
available are only a shared grant and would still have to be partially funded
by the District.
President
Contreras stated that water is life and we need to act ad move forward. He thanked Ms. Skrel for her report.
8I. CONSIDER A DATE FOR WATER TRANSFER
WORKSHOP.
Ms. Skrel stated that MBK Engineers is willing to
participate in a Water Transfer workshop with the Board. She stated that MBK Engineers has a white
paper, which is a 50-page document and would offer it to the Board. She presented some possible dates of May 19,
May 20, June 9, June 10 or June 11. Due
to the Board being unavailable at those dates they would need to determine more
possible dates to consider.
8J. APPROVAL FOR DEMOLITION ON JERSEY ISLAND
LOT 1.
Ms. Skrel reported to the Board that since she sent
out her staff report for this item, she has an update. Nate Hershey of MBK Engineers will be working
with RD 830 as a subventions project to clear the buildings. Staff would need to contact the Bay Area Air
Quality Control agency to get permits.
The debris would need to be sent to a Class 1 Landfill.
The item was moved to a future Board meeting.
9. STAFF REPORTS
Chris Christean – Mr. Christean reported that he attended a G E Water
conference with two operators. He
reported the repair parts for two MBR modules will be arriving from G E Water. Staff will be able to complete repairs and
not have to replace the modules. He
reported both the new employees are doing great. The Standard Operating Guidelines (SOG’s) are
in the new format. He also reported that
State reports are complete and with no violations.
Jenny Skrel – Ms. Skrel reported that RMC is working on a Master
Plan for Contra Costa Water District and they are interested in our water
reuse.
10. BOARD
MEMBER ADVISORY REPORTS
Director Contreras – Mr. Contreras reported he attended the meeting with
Diablo Water on April 16th and they verbally approved working with
ISD. The Board was very supportive of
ISD’s recycled water program. The
picture is clear that it is a good time to move forward working together with
other agencies for the future of recycled water use.
He reported that he attended
the CASA legislative days in Sacramento.
They are working with the cosmetics industries on changing the bead
contents in their projects. Mr.
Christean doesn’t see it as a concern in our WRF process. CASA is working on source control and
stopping it at the source. Regarding
Recycled Water, Central Sanitary District asked for a shorter process to
provide water to industry.
11. Future Agenda Items for Consideration
No
Future Agenda Items were presented to the President.
12. ADJOURNMENT
President Contreras
adjourned the regular meeting at 8:40 p.m. until Tuesday, June 2, 2015 at 7:00
p.m. for the next regular meeting in the Ironhouse Sanitary District offices at
450 Walnut Meadows Drive, Oakley, California.
APPROVED
____________________________
President District
Secretary
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