MINUTES OF THE
REGULAR MEETING
OF THE BOARD OF
DIRECTORS OF THE
IRONHOUSE
SANITARY DISTRICT
December 1, 2015
The Board of Directors of the Ironhouse
Sanitary District (ISD) met in regular session on Tuesday, December 1, 2015, in
the Board meeting room at ISD’s offices at 450 Walnut Meadows Drive, Oakley,
California.
1. Call to Order
The
meeting was called to order by President David Contreras at 6:11 p.m.
Chad
Davisson led the pledge of allegiance.
Present
were Directors: Contreras, Lauritzen, Morgan, Painter and Scheer. General Manager Chad Davisson and General
Counsel John Moore.
At
6:12 p.m., the meeting was adjourned to closed session for Item 2A on the
agenda.
2. Closed Session
A. Conference
with Legal Counsel – Anticipated Litigation
Initiation of
litigation pursuant to paragraph (4) of subdivision (d) of
Section
54956.9: (1 case)
B. Report
of Public Employee Discipline/Dismissal/Release (Government
code Sections 54954.5(e, 54957)
At
7:03 p.m. The Board took a short recess.
At
7:05 p.m. The Board met in open session.
3. Report of Actions (if any) Taken in Closed
Sessions
President
Contreras reported that no action was taken by the Board in Closed Session.
Roll
Call
Directors present: David Contreras, Chris
Lauritzen, Susan Morgan, Michael Painter and Doug Scheer
Members absent: None
Staff/Consultants Present:
Chad
Davisson, General Manager
Susan
Walde, District Secretary
John
Moore, District Counsel
Jenny
Skrel, District Engineer
Chris
Christean, Plant Manager
Dave
Smith, Maintenance Supervisor
Dave Dal Porto, Ranch,
Reclamation & Levee Supervisor
Frank
Casey, Lead Maintenance Worker
Darrell
Worden, Reclamation Operator
Roni
Gehlke, Outreach Consultant
Interested Parties: None
4. APPROVAL OF AGENDA
Director Morgan
asked for Item 9A to be given some time to review further as she would like
more information regarding the financials and non-profit status of DSC.
M/S S. Morgan, D. Contreras and the Board
voted to table item 9A to the January agenda.
In favor: D.
Contreras, C. Lauritzen, S. Morgan and D. Scheer. Opposed: M. Painter. Absent none.
M/S D. Scheer, C. Lauritzen to ad
5. Employee
Service Award – Darrell Worden – 20 years
Mr. Dal Porto gave the Board and staff
an update of Mr. Worden’s development through the District stating he has been
an incremental part of the District.
Employee
Service Award – Frank Casey – 20 years
Mr. Smith gave some history about Mr. Casey and stated
that he is a lead maintenance/collections worker and stated that both Mr.
Worden and Mr. Casey are excellent employees for the District.
President Contreras on behalf of the Board presented
both with their 20-year service awards and thanked them for their service to
the District.
6. APPROVAL
OF THE MINUTES of the November 3, 2015 Regular
Meeting of the Board.
Director Morgan suggested
a change in the minutes of item 9A adding Mr. Henn discussed further
possibilities.
M/S M. Painter,
C. Lauritzen and the Board voted to approve the minutes of the November 3, 2015
regular meeting as amended.
In favor: D.
Contreras, C. Lauritzen, S. Morgan, M. Painter and D. Scheer. Opposed: None. Absent: None.
7. PUBLIC
COMMENTS.
Communications
from the public on subjects not on the agenda.
There were no
comments from the public in attendance.
8. CONSENT CALENDAR -
8A. Approval
of Payment Order, Report on Financial Position & Operating Performance.
M/S D. Scheer, D
Contreras and the Board voted to approve the Consent Calendar.
In favor: D.
Contreras, C. Lauritzen, S. Morgan, M. Painter and D. Scheer. Opposed: None. Absent: None.
9. BUSINESS BEFORE THE BOARD
9A. CONSIDERATION OF PAYMENT OF PROJECT PARTNER
FEE TO DELTA SCIENCE CENTER IN THE AMOUNT OF $5,000.
This Item was
tabled for the January 5, 2016 Board Meeting.
9B. CONSIDER
CHANGES TO DESIGNATED SIGNERS ON DEPOSITORIES, PUBLIC AGENCY RESOLUTION FUNDS
TRANSFER ON ORAL INSTRUCTIONS, BANK DEPOSITOR AGREEMENT AND CONTRACT FOR
DEPOSIT OF MONIES.
Mr.
Davisson gave the overview of the process to update the signatures and changes
to the District policy of check signing.
Staff recommends authorizing staff to approve 16 recurring expenditures
by the District and authorize signature.
Discussion
was held on the specifics of determining invoices to authorize staff to approve
and sign checks.
Director
Lauritzen stated that our system is out dated.
He stated the district needs to bring our process up to date. It is the fiduciary policy of the Board to be
responsible.
It
is the recommendation of the Finance Committee that the Board approve this
recommendation.
M/S
M. Painter, D. Contreras and the Board voted unanimously to approve changes to Board
Order 15-62 including the delegation of Chad Davisson, General Manager, as an
authorized signatory and removing District Engineer, Jennifer Skrel. Authorize the General Manager to approve
certain recurring expenditures with checks for these expenditures being signed
by the General Manager and District Secretary.
In
favor: D. Contreras, C. Lauritzen, S. Morgan, M. Painter and D. Scheer. Opposed: None. Absent: None.
9C. RECYCLED WATER
FILLING STATIONS REPORT.
Mr.
Davisson gave an update to the Board on the recycled water fill station. Both the commercial and residential recycled
water filling stations are new services provided by the District. The fill
station was designed as a “pilot project” and quickly became extremely popular
with many residents. The project started
on June 20 three days a week with 20 customers.
Within one month, it was up to 40,000 gallons. The district had to rent additional tanks to
meet the demand. On August 4th
a special meeting was held to approve putting in a direct pipeline to fulfill
the needs of the station. This week two
of the three rented tanks are being returned. Mr. Davisson reported that the project was
highly successful for the District to be able to provide water to the
ratepayers. He reviewed the budgetary
costs to the District and stated the pipeline is a capital expense due to the
asset to the District. He stated that
with the additional costs and the offset of the commercial water revenue the
District was able to provide over 10 million gallons of recycled water, which
saved 10 million gallons of potable water.
He
applauded the assistance and cooperation of the Maintenance/Collections staff
to do what was needed to be done to keep the project moving.
Mr.
Davisson recommended the Board continue this program as a core value to the
District.
Director
Lauritzen gave an example of a ratepayer who used the water to irrigate his
fruit trees after his well dried up. We
sustained it and made the project work.
He commended staff for making the project such a success.
Director
Contreras stated that the grease program has also benefited from opportunity to
be more visible by the water recycle program.
9D. ASSESSMENT STATUS
REPORT
Mr. Davisson reported that staff are
working on a more effective program for completing assessments by grouping them
into categories and better defining assessments and adjusting due dates for a
more effective process.
Director Contreras addressed assessment
item 2 on the report. He stated he would
like the bereavement leave item to come back to the Board to offer leave for
staff.
Mr. Davisson reported that staff are
working on developing and updating policies that will make adjustments to the
personnel policy and it will be coming before the Board for approval.
Director Lauritzen asked about future
opportunities to obtain financial support to assist in the purchase and
installation of purple pipe into new developments.
Discussion was held on the future of
purple pipe and working with the developers and the City of Oakley for long
time sustainability.
President Contreras thanked the General
Manager for the report.
9E. ANNUAL ORGANIZATIONAL
MEETING OF THE BOARD OF DIRECTORS TO ELECT A PRESIDENT AND VICE PRESIDENT.
President Contreras called for nominations to elect a
President and Vice President as stated in the ISD Board By-Laws, Article
4.4. Director Painter nominated Director
Scheer for President. Hearing no other
nominations, the nominations for President were closed. The President called for an open ballot vote,
and the result of the verbal voting was unanimous, with Director Doug Scheer
elected to the position of President.
President Contreras called for nominations for Vice
President. Director Lauritzen nominated
Director Morgan for Vice President.
Hearing no other nominations, the nominations for Vice President were
closed. The President called for an open
ballot vote, and the result of the verbal voting was unanimous, with Director
Susan Morgan elected to the position of Vice President.
President Contreras thanked all the Board and staff
for all the hard work and dedication to complete the projects this past year.
Mr. Davisson thanked Director Contreras for his strong
leadership and direction.
Director Contreras passed the gavel to Director Scheer
as President.
10. STUDY AND DIRECTION TO
STAFF
10A. Review of Business for RD 830.
Mr. Davisson
stated that this item was initiated on the part of the Board to have more
involvement in decision making by the RD 830 Board of Trustees.
General Counsel
John Moore gave the Board direction on the consideration of a Joint Powers
Authority or ISD landowner preferences Ordinance.
Mr. Davisson
stated the question at hand is at what degree of oversight the Board wants and
as General Manager he is looking to the Board for direction.
Director
Lauritzen stated his concern is if the Island were to flood does RD 830 make
contracts with DWR to repair the levee.
The ratepayers would have to pick up what is not covered by the
State. The board should have more
engaging control of decisions of the Island.
How do we support employees of the District as RD 830 trustees if we
have a catastrophic event. Mr. Davisson
assured the Board that he would be in direct contact with the ISD Board. He also stated there are logistical issues on
holding the ISD Board meeting and the RD 830 meeting at the same time and will
need to work together to have staff and consultants work on applicable times to
hold meetings.
Director
Contreras would like staff to bring back costs associated with the three
options proposed to the Board at the January meeting.
11. GENERAL MANAGER AND STAFF REPORT
Staff reports were provided in the Board packet.
Mr. Davisson stated that he has expanded his report
and will be including additional information for the Board with the addition of
monitoring reports and agenda packet information for RD 830. Wednesday December 9, 2015 will be the next
RD 830 meeting with the swearing in of the new Trustees and election of
officers.
12. BOARD
MEMBER ADVISORY REPORTS
Written reports submitted.
Director Painter – reported that 251 hunting passes were issued and he will present a
report at the January meeting on the Pheasant hunting on Jersey Island.
Director Morgan
– reported the City Council approved developing a Fire Board task force to open
the Knightsen station for 16 months. The
council is considering bringing back the Ordinance for medical marijuana.
Director Contreras – thanked Ms. Gehlke for the newsletter and discussed the article on
the grease drop-off. He also stated all
CFL bulbs are welcome at the station.
Director Morgan commended the outreach Committee and Ms. Gehlke for a
great job on the newsletter.
13. Future Agenda Items for Consideration
No
future agenda items were discussed.
14. ADJOURNMENT
President Scheer adjourned
the regular meeting at 9:15 p.m. until Tuesday, January 5, 2016 at 7:00 p.m.
for the next regular meeting in the Ironhouse Sanitary District offices at 450
Walnut Meadows Drive, Oakley, California.
APPROVED
____________________________
President District
Secretary
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