ISD Board Meeting Minutes July 26, 2011

MINUTES OF THE SPECIAL MEETING
OF THE BOARD OF DIRECTORS OF THE
IRONHOUSE SANITARY DISTRICT

July 26, 2011

The Ironhouse Sanitary District (ISD) Board of Directors met in special session on Tuesday, July 26, 2011.

The place of meeting was the Ironhouse Sanitary District Office at 450 Walnut Meadows Drive, Oakley, California. The meeting was called to order by President Michael Painter at 5:30 p.m.

1. Call to Order

2. Roll Call was taken:
Members present: David Contreras, Doug Hardcastle, David Huerta, Chris Lauritzen, and Michael Painter

Members absent: None

Staff/Consultants present: Tom Williams, General Manager
Susan Walde, District Secretary
Jenny Skrel, District Engineer
David Dal Porto, Ranch and Levee Superintendent
Fred Etzel, General Council

Interested Parties: None

3. Approval of Agenda
M/S D. Huerta, C. Lauritzen and the Board voted to approve the Agenda.

4. Public Comments – There were no communication from the public in attendance.

5. BUSINESS BEFORE THE BOARD
5A. AUTHORIZE GENERAL MANAGER TO SIGN CONTRACT WITH FINTA ENTERPRISES INC. FOR AIR DRY, LOAD, TRANSPORT AND REUSE/DISPOSAL OF TREATMENT POND AND EFFLUENT STORAGE POND BIO-SOLIDS (SLUDGE) ON A TIME AND MATERIAL BASIS FOR A COST NOT TO EXCEED $2,000,000.
Ms. Skrel reported to the Board that ISD staff has budgeted $3.8 million to abandon the existing Wastewater Treatment Plant. Abandonment includes removal of Bio-solids (sludge) from the treatment ponds and north and south effluent storage ponds. The cost for bio-solids removal was estimated at $3.6 million with $200,000 estimated for filling in the treatment ponds. The proposed contract does not include the cost to fill the existing treatment cells. Staff received two proposals for the Air Dry Load, Transport, and Reuse/Disposal of Treatment Pond and Effluent Storage Pond Bio-Solids from Finta Enterprises, Inc. and Synagro. Ms. Skrel reviewed these proposals with the Board. Staff recommended the Board award the project to Finta Enterprises, Inc. for a cost not to exceed $2,000,000 authorizing the General Manager to sign the agreement.
M/S D. Contreras, C. Lauritzen and the Board voted to award the contract for Air Dry, Load, Transport and Reuse/Disposal of Treatment Ponds and Effluent Storage Pond Bio-Solids to Finta Enterprises, Inc. in an amount not to exceed $2,000,000. and authorize the General Manger to approve the contract. ( B.O. 11- 39)

5B. CONSIDERATION OF ISD WWTP GRAND OPENING BUDGET AND LEVEL OF EXPENDITURES.
Members D. Huerta and D. Contreras reported that the Public Outreach committee has met and have been working with Mr. Williams regarding a date to meet with partners regarding funding for the grand opening. The committee provided a hand written invitation to dignitaries in Washington D.C. during a local 4-H program. The 4-H members met Congressman Garamendi and were given a tour by the congressman’s staff. The newsletter will be going out in August and will have highlights on employee/staff profile and an update on the application for the CASA Technological Innovation and Achievement award.
The committee expects to have 300-350 people at the grand opening event and are very excited about the planning so far.
Suggestions were made to ask for the use of the electronic sign at City Hall, as well as the portable electronic trailer to advertise the event. Discussion was held on a possible time capsule, use of volunteers; boy scouts, high school clubs, etc.
The Public Outreach Committee will work with these suggestions as the planning of the Grand Opening goes forward.

5C. APPROVAL OF REORGANIZATION OF ISD ORG. CHART IN PREPARATION OF SUCCESSION PLANNING AS RELATED TO JERSEY ISLAND; AND ADJUSTMENT OF SALARY RANGE AND RECLASSIFICATION OF POSITION OF LEVEE OPERATIONS SUPERVISOR TO RANCH, LEVEE AND RECLAMATION SUPERVISOR.
Mr. Williams presented the Board with two organizational charts; the existing old chart and the proposed revised chart. The reorganization of the Org. chart for Jersey Island relates to succession planning for the Ranch, Levee and Reclamation Superintendent position. The essence of the proposed change is to reclassify the Levee Operations Supervisor position previously held by Kirk Kirkman, (retiring in med August) into Ranch, Levee and Reclamation Supervisor, to be filled in-house with Mike McGormley, currently Lead Ranch Operator. This change is necessary to provide the District, and the employee, with the opportunity to prepare well in advance to compete for the replacement of Ranch, and Levee, and Reclamation Superintendent upon the retirement of the current Superintendent.
Mr. Dal Porto explained to the Board the duties of the new position. Mr. McGormley will 80 percent of the time be doing the job he is currently holding, and will take over the computer work, and will be training on the sales of cattle, dealing with vendors and working on Reclamation work and Subventions work. Mr. McGormley holds a B/S in Archeology, has 10 years experience, and maintains an excellent work ethic.
M/S D. Huerta, C. Lauritzen and the Board voted unanimously to approve the reorganization of the ISD Organizational Chart, approve the adjustment to the salary range, and reclassify the position of Levee Operations Superivsor to Ranch, Levee, and Reclamation Supervisor, and authorize the General Manager to begin the process to backfill for the promotion of Mr. McGormley, by hiring a new employee for the position of Ranch Operator. (B.O. 11-40).
Staff Reports –
Mr. Fred Etzel reported to the Board that he has been working on the purchase of Lot 1 on Jersey Island and hopes to have the transaction complete by the 12th of August. He also reported he has been following the updates to the Delta Plan.

Mr. Tom Williams reported to the Board on follow-up with the meetings between ISD Board President and Mayor of Oakley regarding lagging housing development, ISD fees, and what opportunities exist to help development over the next two years. He also reported he sent a letter to The Oakley City Manager asking for a response letter listing the City’s expectations of the District and asked the response to be expedited for the August 2, 2011 ISD Board meeting.
Mr. Williams also reported he is reviewing the Bartel Wells updated fee study and is considering possible opportunities for further reductions (incentives) in fees for new connections. Staff will have an agenda item for consideration by the Board on the Aug 2nd agenda.

6. Adjournment

President Painter adjourned the special meeting of the Board at 7:05 p.m. to the Regular Meeting on Tuesday, August 2, 2011 at 7:00 p.m. in the Ironhouse Sanitary District offices at 450 Walnut Meadows Drive, Oakley, California.



APPROVED__________________________ ________________________________
President Secretary