ISD Board Meeting February 7, 2012 Minutes

MINUTES OF THE REGULAR MEETING
OF THE BOARD OF DIRECTORS OF THE
IRONHOUSE SANITARY DISTRICT

February 7, 2012

The Ironhouse Sanitary District (ISD) Board of Directors met in regular session on Tuesday, February 6, 2012.

The place of meeting was the Ironhouse Sanitary District office at 450 Walnut Meadows Drive, Oakley, California.

1. Call to Order
The meeting was called to order by President Doug Hardcastle at 7:00 p.m.

Roll Call
Directors present: David Contreras, Doug Hardcastle, David Huerta, C. Lauritzen and Michael Painter

Directors absent: none

Staff/Consultants present: Tom Williams, General Manager
Jenny Skrel, District Engineer
Dave Smith, Maintenance Superintendent
Susan Walde, District Secretary
Michael Welty, Utonomy, Inc.
Bob Henn, District Counsel
Brian Connelly, Maintenance Worker II
Roni Gehlke, RandG Promotions

Interested Parties: Monica, Dylan and Gavin Connelly
Andrea Schumer, PG&E
Michael McGill, Central Contra Costa Sanitary District

2. Presentation of Awards
10 Year Service Award – Brian Connelly, Maintenance Worker II
On behalf of the Board and staff President Hardcastle recognized and presented Mr. Connelly with a 10 year service award and thanked him for his hard work and dedication to the District.

3. Approval of the Agenda
Mr. Williams stated that Mr. McGill would be here closer to 7:30 and asked that Item 7B be tabled until his arrival. M/S M. Painter, D. Hardcastle and the Board voted to approve the agenda with the change of moving Item 7B.

4. Approval of the Minutes of the January 3, 2011 Regular Meeting

M/S D. Contreras, C. Lauritzen and the Board voted to approve the minutes of the January 3, 2012 regular meeting of the Board.


5. Public Comments – Communications from the public on subjects not on the agenda.
There were no comments from the public.


6. CONSENT CALENDAR

A. Approval of Payment Order, Income/Expense Statement & Bank Balances.
Staff Report – M. Welty
Mr. Welty reported to the Board that the transition to ADP was successful and the transition went very smoothly. Mr. Welty gave an explanation of charges and account activity on licenses and permits to Director Huerta. The Board asked if staff is still considering transitioning to QuickBooks and Mr. Welty reported that staff is planning to make that transition as of July 1.

M/S C. Lauritzen, D. Huerta and the Board voted unanimously to approve the consent calendar.


7. BUSINESS BEFORE THE BOARD

7A. PRESENTATION OF CHECK BY PG&E FOR STATEWIDE SAVINGS BY DESIGN PROGRAM INCENTIVE FOR THE WATER RECYCLING FACILITY IN THE AMOUNT OF $280,199.


Ms. Skrel reviewed with the Board the incentive plan from PG&E for the new wastewater treatment plant. Ms. Skrel introduced Ms. Andrea Schumer the account manager for ISD. M.s Schumer presented the Board with a check in the amount of $280,199. She stated that the incentive was substantially higher than anticipated based on the higher energy saving for the efficient equipment installed at the new plant. She thanked Ms. Skrel for inviting her here to present the check and shed some light on ISD team’s success in creating the participation in PG% E. Saving by Design program, ISD successfully diverted 2,740,337 KWh per year and avoided 335.7 KW of peak energy demand. This equates to powering 424 homes for 1 year. The incentive amount from PG&E for implementing our recommended energy efficient measures is $280,199.

7C. CONSIDERATION OF DESIGNATED SIGNERS ON DEPOSITORIES, PUBLIC AGENCY RESOLUTION FUNDS TRANSFER ON ORAL INSTRUCTIONS, BANK DEPOSITOR AGREEMETN AND CONTRACT FOR D3EPOSIT OF MONIES.
Mr. Williams proposed to the Board to update the designated signers on the Bank account removing Board member Don Lew and adding member David Contreras and adding staff member Jennifer Skrel for an additional staff signer. M/S M. Painter, C. Lauritzen, and the Board voted unanimously to approve B. O. 12-03 updating signers on the Bank account to remove member Don Lew and add Board member D. Contreras and staff member Jennifer Skrel. (B.O. 12-03)


7D. REVIEW OF RENEWAL OF LICENSE AGREEMENT WITH M&G PARK MARINA, MARIO CASTRO, LICENSEE AND LICENSE AGREEMENT WITH THE LAST RESORT AND MARINA LLC, LICENSEE.
Mr. Williams stated that the annual renewal of the two license agreements for M&G Park Marina and The Last Resort are up for review. These agreements allow each owner to access their property and ISD to allow access to the ponds. Mr. Dave Smith reported that the right-of-way access area is clean and free of debris. M/S D. Contreras, C. Lauritzen and the Board voted unanimously to renew the License Agreements with M&G Park Marina and License Agreement with The last Resort. (B.O. 12-04)

7B. CONSIDERATION OF NOMINATION OF MICHAEL R. MCGILL FROM CENTRAL CONTRA COSTA SANITARY DISTRICT, AS NOMINEE FOR THE SEAT OF “COMMISSIONER” FOR THE CONTRA COSTA LOCAL AGENCY FORMATION COMMISSION (LAFCO), AND CONSIDERATION OF THE ISD VOTING A REPRESENTATIVE AND ALTERNATIVE FOR LAFCO VOTING. (Res. 12-01) (Res. 12-02)

Mr. Williams introduced Mr. Michael McGill of Central Contra Costa Sanitary District to the Board. Mr. McGill stated he has been here to see the new Recycled Water Facility and congratulated the Board on the new facility. Mr. McGill stated that he is here before the Board to solicit nomination for the seat of Special District’s Representative on LAFCO. He is a Central Contra Costa Sanitary District Board member and in support of recycled water. President Hardcastle thanked Mr. McGill for his support of ISD and continued support of Special Districts.
M/S D. Contreras, C. Lauritzen and the Board voted unanimously to nominate Mr. Michael McGill as a candidate for the LAFCO special district regular seat for the election to be held on April 16, 2012 and adopt Resolution No. 12-01.
M/S D. Hardcastle, C. Lauritzen and the Board voted unanimously to designate Doug Hardcastle, President of the Board, to represent the District and David Contreras, David Huerta, Chris Lauritzen and Michael Painter, members of the Board of this District, as alternates, and vote on its behalf at the Independent Special Districts Selection committee election for Special District Representatives to the Contra Costa county Local Agency Formation Commission (LAFCO) on April 16, 2012 and adopt Resolution No. 12-02.

7E. CONSIDERATION TO ADOPT RESOLUTION 12-03 ACCEPTING ALL OF VOLUME 1 AND THE DISTRICTS PORTION OF THE VOLUME 2 WITHIN THE CONTRA COSTA COUNTY HAZARD MITIGATION PLAN. (Res. 12-03).
Mr. Dave Smith gave a brief overview of the Hazard Mitigation Planning for the Contra Costa County Operational Area. There are 39 planning partners involved in the program. The planning area for the hazard mitigation plan encompasses the contra Costa County Operational Area. The result of the organization efforts has been to produce a Federal Emergency Management Agency (FEMA) and the California Emergency Management Agency (CalEMA)-approved multi-agency, multi-hazard mitigation plan.
Mr. Smith recommended the Board adopt Resolution No. 12-03 accepting all of Volume 1 and the Districts portion of the Volume 2 within the contra Costa County Hazard Mitigation Plan.
M/S D. Huerta, D. Contreras and the Board unanimously voted to Adopt Resolution No. 12-03 accepting all of Volume 1 and the District’s portion of Volume 2 within the Contra Costa County Hazard Mitigation Plan. Resolution No. 12-03.

7F. CONSIDERATION OF ADOPTING AMENDED DEFERRED COMPENSATION PLAN WITH THE HARTFORD. (Res. 12-04)
Mr. Williams review with the Board the Deferred Compensation Plan the District has with The Hartford. The Plan receives updates and changes in the law periodically and staff had District Council review the recent changes submitted to us by The Hartford. There will be no changes to the plan or to any participant’s contributions or benefits. Staff recommends the Board adopt the Resolution amending the Deferred Compensation Plan with the Hartford.
M/S M. Painter, C. Lauritzen and the Board voted unanimously to adopt the Resolution No. 12-04 adopting the amended Deferred Compensation Plan with The Hartford effective November 1, 2011. Resolution No. 12-04.

8. Staff Reports

Jenny Skrel – Ms. Skrel reported that Dave Dal Porto is in the process of locating a mobile home for the Caretaker on Jersey Island. The PG&E hook-ups are set up. She has been working on the Land Management and Bio-Solids Annual Report. She reported that the lab in the process of being finished. She hopes to have a list from staff of supplies to order to stock the lab.

Dave Smith – Mr. Smith gave a written staff report to the Board. He reviewed that all staff have been trained and certified in Blood borne Pathogens and CPR, AED, and First Aid for adults. Staff is moving forward on the demolition of the old plant. They have collected over $6,000. for recycled materials, and previously 21,000 for recycled wire. Staff has been installing impellor pumps that pass the rags on to the new plant.

Tom Williams - Mr. Williams reviewed his written staff report in detail with the Board. He reported that he has been working with Michael Welty to simplify the budget and its process reviewing some of the changes. He will have a revised report for Board review at the next meeting. Mr. Williams reviewed with the Board the RD830 Grants for the Dutch Slough Tidal Marsh Restoration project. He reported the project is moving forward with RD830 as the lead agency for the mitigation credits for the Delta Levee program. They are working with Westervelt Ecological Services and have amended the contract for $350,000 in administrative fees for purchasing the mitigation credits.
Mr. Williams reported he will be meeting with Brent Ives of BHI Management Consulting to work on the Strategic Plan this Thursday, February 9th.
Director Huerta asked where staff is on the Solar involvement and Mr. Williams reported that staff are working forward with a plan. They are working on getting estimates for a power purchase agreement which would include outright purchasing of solar equipment.

Bob Henn – Mr. Henn had no further report at this time.

9. Board Member Advisory Reports

President Hardcastle – Director Hardcastle reported he attended the City Council meeting and the City approved more units for housing.

Director Contreras –Director Contreras reported on behalf of the Public Outreach Committee which met on Monday February 6th. They are working on the forecast for the new budget, the date for science day, next month committee will be making new changes to the website, and reported there will be 3 issues of the newsletter; April, August and November. The committee is working on developing a school awareness program. Ms. Gehlke reported on behalf of the committee that the last grease collection included 300 gallons, which was mostly turkey fryer oil. They will be having a regular collection and inviting the public to come out and drop off grease during business hours. There will be an article in the newsletter and online.

Director Lauritzen – Director Lauritzen reported on the concerns of the water issues of the Delta. He reported that he wrote a letter supporting AB1540 which is being supported by Joan Buchanan. AB1540 will help fund needed support for the control of the south American Sponge Plant. He reported on the effort to lower the length of the striped bass to 12” and increase the minimum. The Bass have co-inhabited with the salmon since 1870.

10. Adjournment

President Hardcastle adjourned the regular meeting at 8:45 p.m. until Tuesday, March 67, 2012 at 7:00 p.m. for the next regular meeting in the Ironhouse Sanitary District offices at 450 Walnut Meadows Drive, Oakley, California.