Minutes of the Finance Committee August 15, 2013

MINUTES

FOR THE FINANCE COMMITTEE

BOARD OF DIRECTORS

IRONHOUSE SANITARY DISTRICT

DATE:      August 15, 2013

TIME:       Meeting start time 10:30 a.m.

PLACE:     Ironhouse Sanitary District Office

450 Walnut Meadows Drive

Oakley, Ca. 94561

ATTENDANCE:  David Huerta, David Contreras, Tom Williams

A.      Public Comments

No public comment

B.       Approve Finance Committee meeting minutes of July 18, 2013, and possibly other previous meetings.  M/S David Contreras; David Huerta and the minutes were approved as drafted.

C.       Consideration of update of financial impacts if the TCS is adopted as recommended over 2 or 3 years. The committee discussed the Total Compensation Study (TCS) Appendix IV, District Manager recommendations, the District’s organizational chart, the effects of implementing the TCS over 2 or 3 years, and internal alignment adjustments for District employee classifications not covered by the study, or showing a disparity internally.  After some discussion, the committee decided it would like to set up a meeting with District Consultant Brent Ives (BHI Associates) in a week to discuss TCS results and options the committee is considering, and seek Mr. Ives input prior to the committee making any recommendations to the ISD Board on how to proceed with the TCS.

D.      Discussion of preliminary methodologies and estimates received for performing an ISD efficiency study.  The committee discussed the District’s organizational structure and how the TCS comparator agency spreadsheet identified possible ISD inefficiencies with regard to the overall financial lift ISD’s employee base provides for the District.  After some discussion, the committee requested 1) the District acquire the CSDA Self Assessment booklet for review and 2) as part of the meeting with Brent Ives (requested above), seek Mr. Ives input.

E.       Discussion on development of a policy for reserve funds.  The committee briefly reviewed the different sample policies received from other Districts and, after some discussion, decided to have the District’s financial consultant, Mr. Michael Welty, draft sample policies based on the templates provided by Dublin San Ramon Services District (DSRSD) for review by the committee at its next meeting.

F.       Discussion of future items for finance committee and proposed meeting dates.  The committee asked to place follow-on items related B. and C. above on the next agenda.  The next Finance Committee meeting was decided to be held on September 5, 2013 at 1:30p.m., the same day as the next outreach committee meeting.

G.      Adjournment.  The meeting adjourned at 1:25p.m.