MINUTES
FOR THE FINANCE
COMMITTEE
BOARD OF
DIRECTORS
IRONHOUSE
SANITARY DISTRICT
DATE: September 5, 2013
TIME: Meeting start time 2:15p.m.
PLACE: Ironhouse Sanitary District Office
450
Walnut Meadows Drive
Oakley,
Ca. 94561
ATTENDANCE: David Huerta, David Contreras, Tom Williams
A. Roll
Call
B. Approval
of the Agenda. M/S David Contreras, David Huerta
C. Public
Comments. No
public comment
D. Approve
Finance Committee meeting minutes of August 15, 2013, and possibly other
previous meetings. M/S
David Contreras, David Huerta and the committee voted to approve the meeting
minutes of August 15, 2013 with edits; specifically item D of the minutes, last
sentence, delete the words “…on
efficiency studies, and possible options for the District.”
E. Update
of financial impacts if the Total Compensation Study is adopted as recommended
over 2 or 3 years. The committee discussed the Total
Compensation Study (TCS) Appendix IV, the District’s organizational chart and
internal relationships from one job classification to another, the financial effects
of implementing the TCS over 2 or 3 years, the District’s strategic plan and
program goals, future near term retirements and succession planning, internal
alignment adjustments for District employee classifications not covered by the
study, the need for a consistently utilized standard employee evaluation form
and an acceptable employee evaluation, opportunities for employee mentoring,
budget constraints related to implementing study recommendations, and how an
organizational review/restructure may be helpful in becoming more efficient
with limited financial resources. After much
discussion, the committee asked Mr. Williams to provide some options, for consideration by the
committee at its next committee meeting.
The Committee indicated that the TCS might be accepted, however they may
not necessarily recommended its implementation.
F. Discussion of preliminary methodologies and estimates received
for performing an ISD efficiency study. The
committee discussed this item briefly as it was incorporated into the overall
discussion under item E above. As
mentioned at the last meeting, the committee did discuss organizational
efficiency with Mr. Brent Ives on August 22, 2013. Mr. Ives provided input to the
committee. Mr. Williams suggested this
item may best be discussed separately from the Finance Committee; and perhaps at
a meeting of the Personnel/Human Resources Committee Mr. Williams recommended a review of the
organizational structure take place as a separate item from possible
implementation of the TCS. The committee
would like to receive and review the California Special Districts Association (CSDA)
publication on Self Assessment for Organizational Efficiency. Mr. Williams will acquire the CSDA Self
Assessment booklet for review and will schedule a meeting of the
Personnel/Human Resources committee to discuss the same.
G. Discussion
on development of a policy for reserve funds.
The committee briefly reviewed the draft Restricted Fund and
Unrestricted Fund policies developed by Mr. Michael Welty, ISD financial
consultant. The draft policies were
modeled after the samples provided by the Dublin San Ramon Services District
(DSRSD). The committee would like to
further review the draft policies and schedule a meeting of the Finance
Committee in several weeks to make their final comments and form a
recommendation for adoption by the ISD Board.
The next Finance Committee meeting was scheduled for September 17, 2013
at 10:00a.m.
H. Discussion
of future items for finance committee and proposed meeting dates. The committee asked to
place follow-on items related to items E and G above on the next agenda. The next Finance Committee meeting was
decided to be held on September 17, 2013 at 10:00a.m.
I. Adjournment. The meeting adjourned
at 6:15p.m.
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