MINUTES OF THE SPECIAL WORKSHOP MEETING
OF THE BOARD OF DIRECTORS OF THE
IRONHOUSE SANITARY DISTRICT
November 21, 2013
The Ironhouse Sanitary
District (ISD) Board of Directors met in Special Session to hold a Workshop
Meeting on Thursday, November 21, 2013.
The place of the meeting was
the Ironhouse Sanitary District Office at 450 Walnut Meadows Drive, Oakley,
California. The meeting was called to
order by President Lauritzen at 2:02 p.m.
1. Call
to Order
Roll Call:
Members present: David
Contreras, David Huerta, Chris Lauritzen, Michael Painter, and Doug Scheer
Members absent: none
Staff/Consultants present: Tom Williams, General Manager
Susan Walde, District
Secretary
Joe Mueller, Environmental
Compliance Officer
Interested parties present: None
Pledge of
Allegiance was led by Director
Contreras
Public Comment – There were no comments from the public in attendance.
2. Approval
of the Agenda
M/S M. Painter, D. Huerta and the Board voted to
approve the agenda.
3. Public Comments – Communications from
the public on Subjects not on the agenda.
President Lauritzen announced that there is a Delta Protection
Commission meeting tonight at 6:00 p.m. at the City of Oakley Chamber facility.
4. REVIEW OF THE STRATEGIC PLAN
Mr.
Williams presented the Strategic Plan for review by the board. The Board reviewed the plan item by item
updating work that has been completed and updates to future items.
Mr.
Williams asked the Board to review the Mission, Vision and Core Values of the
District. Much discussion was held on
these items. Discussion was held on
retaining quality staff at our facility and opportunities for succession
planning.
The
Board went on to address items which need updating as follows:
Item
1.2 - The title was changed to eliminate ‘Develop a plan to’ and change to
investigate alternative sources of funding.
Item
1.7 - Director Huerta suggested the District complete in house updates to the
financial and rate study yearly and use Bartel Wells on a long-term study.
Item
2.3.1 – change made to include BIMAC in public relations.
Item
2.7 – ISD Board Bylaws – each year review was changed to bi-annually.
Item
3.1.3 – 2012/13 was changed to 2014/15.
Item
3.1.4 – Standard Operating procedures was changed to include standard operating
guidelines (SOP’s & SOG’s). Also
added was ‘and will be revised as needed on an ongoing basis’.
Item
3.1.6 – was changed from 2012/13 to 2013/14.
Plant operation staff will continue to be trained and reviewed in the
performance of running these testing procedures. Through a staff training and rotation program
the facility will provide operational depth and redundancy in laboratory
operations. Omitted was ‘and will begin
performing much of its laboratory testing in house. Part of in house laboratory testing will
include the in house training of the operations staff and the development of a
rotation program. The training and
rotation program will be designed to provide operational depth and redundancy
in the laboratory operations’.
Item
3.2.1 – Was changed from 2012/13 to 2013/14.
Item
3.4 – Added to be completed in 2014/15.
Item
4.1 – Added to be completed in 2014/15.
Item
4.3 – Was changed to be update/review.
Item
4.4 – Was changed from 2012/13 to 2013/14.
Item
4.6 – This item is complete and omitted.
Item
5.3.4 The following item was added:
Develop plan for Biosolids application on Jersey Island and Timeline.
Mr.
Williams stated that the Strategic Plan with the update changes will be on the
December Board packet for Board approval and acceptance of changes.
5. Adjournment
President Lauritzen
adjourned the Workshop meeting at 5:20 p.m. to Tuesday, December 3, 2013 at 7:00
p.m. for the next regular meeting in the Ironhouse Sanitary District offices at
450 Walnut Meadows Drive, Oakley, California.
APPROVED ____________________________
President District
Secretary
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