MINUTES
FOR THE PERSONNEL/HUMAN
RESOURCES COMMITTEE
BOARD OF
DIRECTORS
IRONHOUSE
SANITARY DISTRICT
DATE: December 5, 2013
TIME: Meeting start time 2:00 p.m.
PLACE: Ironhouse Sanitary District Office
450
Walnut Meadows Drive
Oakley,
Ca. 94561
ATTENDANCE: David Huerta, David Contreras, Tom Williams
A. Roll
Call. All present
B. Approval
of the Agenda. M/S David Contreras, David Huerta
C. Public
Comments. No
public comment
D. Approval
of meeting minutes of November 1, 2013 for the Personnel/Human Resources
Committee Meeting. M/S David Contreras, David Huerta and the
draft meeting minutes were approved as submitted.
E. Discussion
with General Manager and Water Recycling Facility Managers regarding the need
for a permanent Electrician/Instrumentation Technician. A PowerPoint
presentation was presented to the Committee by management staff (Joe Mueller
and Marc Haefke). The presentation addressed the position need, utilization,
cost, and recruitment. In addition,
staff estimated the costs if outside consultants were utilized to perform the
1500 hours of recurring operating and maintenance activities, vs. the estimated
savings of using an in-house permanent staff member to perform the same
tasks. Lastly, staff went over
additional benefits/utilization of the Electrical/Instrumentation Technician,
and how over time the District may be able to somewhat reduce its cost and
reliance on outside consultants.
The
committee reviewed the information and asked questions. The committee also requested
staff return at the next meeting with greater detail related to previous
utilization of outside consultants, the work performed, hours spent, breakdown
of costs, and invoices. Staff wanted to
make clear the outside consultants, and the costs associated with their work, have
been for needed repair work, and not the recurring O & M work staff needs
to perform year-round. So, the
information the Committee is looking for from staff only validates the average
consultant costs per hour. Then, the
consultant cost per hour can be used to perform a cost savings analysis of
consultant vs. permanent ISD staff in performing the necessary recurring O
& M work. The committee understood.
F. Discussion of future items for the
Personnel/Human Resources Committee and proposed meeting dates. The
Committee asked to discuss Succession Planning at a committee meeting in the
near future. In an effort to place the
proposed position on the January 2014 Board agenda; the next meeting was
scheduled for December 19, 2013 at 9:00a.m.
I. Adjournment. The meeting adjourned
at 4:15 p.m.
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