Minutes for the ISD March 2, 2016 Special Workshop Board Meeting

MINUTES OF THE SPECIAL WORKSHOP MEETING

OF THE BOARD OF DIRECTORS OF THE

IRONHOUSE SANITARY DISTRICT

 

March 2, 2016

 

The Ironhouse Sanitary District (ISD) Board of Directors met in Special Session on Wednesday, March 2, 2016.

The place of the meeting was the Ironhouse Sanitary District Office at 450 Walnut Meadows Drive, Oakley, California.  

 

1. Call to Order - President Doug Scheer called the meeting to order at 8:30 a.m. 
    
   Pledge of Allegiance
    
               Members present:                    David Contreras, Chris Lauritzen, Susan Morgan, Michael Painter, and Doug Scheer
    
               Members absent:                     None
    
   Staff/Consultants present:      Chad Davisson, General Manager
   Michael Welty, Finance Director
   David Dal Porto, Ranch, Levee & Reclamation Superintendent
   Michael McGormley, Reclamation, Levee & Ranch Supervisor
   Davie Smith, Maintenance & Operations Superintendent
   Susan Walde, District Secretary
    
               Interested parties present:       none
                                                              
   2.         Approval of the Agenda M/S C. Lauritzen, D. Scheer and the Board voted unanimously to approve the Agenda. 
   In favor: D. Contreras, C. Lauritzen, S. Morgan, M. Painter and D. Scheer.  Opposed:  None. Absent: None.
    

3.         Public Comments – Communications from the public on subjects not on the agenda.  There were no comments from the public at this time.

 

4.         Public Workshop – Jersey Island Phase I

Included for Board review were the Phase I cost accounting methodology based on the FY 14/15 costs.  Mr. Davisson handed out an updated spreadsheet with accounting details of the Jersey Island Operations/Non Jersey Operation. Also provided was the document ‘Determining the Future of Jersey Island’ for Board and staff’s review.

Mr. Davisson stated this workshop of the Phase 1 of the Jersey Island study.  The numbers include a summary as we determined a comprehensive analysis.  Mr. Davisson thanked staff for all the effort taken in developing the study.

Mr. Welty walked through the methodology of developing the Phase I cost accounting of the study.

At 9:45 a.m., Director Contreras left the meeting.

 

Positive Outcome		Negative Outcome
Outfall Pipe		With the New WRF, no need for discharge to land.
Value of Water Rights		Cost of Hay Production
Recreation area for hiking, hunting, & fishing.  Will go away if we do not maintain the Island.		Cost to Rate Payer. Consideration of fiduciary responsibility to ratepayer.
Biosolids disposal option		We are a wastewater facility.  Are we in the business of putting parks on the island.
		Always a possibility of Island flooding

 

At 10:15 a.m., Director Contreras returned to Board session.

 

The Board gave the following direction to staff:

1. Staff to evaluate ways to reduce costs of maintaining the island to achieve a break-even status.
2. Identify uses that provide direct nexus to Sanitary District (collection, treatment and disposal).
3. Identify risks of owning asset and costs of Mitigation.

 

Proceed with Phase II of Jersey Island Study.

 

5.         Approve the purchase of a new John Deere 8370rt tractor at a CMAS price of $380,625.25 and a brokerage fee of $12,450 for a total cost to the District of $144,075.25 after receiving grant funding of $249,000 through the Bay Area Air Quality Management District’s Carl Moyer Program.

Mr. Davisson reported to the Board the status of the lease costs of a tractor inconsideration of the purchase of a new tractor.  Staff reported that the cost to rent/lease the tractor would be $95,000 each year with additional possible costs for the laser equipment attachment.  The cost would be $450,000 for a rental over 5 years for 7 months of use with the maintenance coverage.  Staff’s recommendation to the Board is to authorize staff to purchase a new John Deere 8370rt tractor at a CMAS price of $380,625.25 and a brokerage fee of $12,450 for a total cost to the District of $144,075.25 after receiving grant finding of $249,000 through the Bay Area Air Quality Management District’s Carl Moyer Program.

M/S C. Lauritzen, S. Morgan and the Board voted unanimously to approve the purchase of a new John Deere 8370rt tractor at a CMAS price of $380,625.25 and a brokerage fee of $12,450 for a total cost to the District of $144,075.25 after receiving grant finding of $249,000 through the Bay Area Air Quality Management District’s Carl Moyer Program.

In favor: D. Contreras, C. Lauritzen, S. Morgan, M. Painter and D. Scheer.  Opposed: None.  Absent: None.

 

.           Adjournment

There being no further business, President Scheer adjourned the special meeting at 10:37 a.m.

 

 

APPROVED                                                                       ____________________________                                                    

                                   President                                                          District Secretary

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