MINUTES OF THE
REGULAR MEETING
OF THE BOARD OF
DIRECTORS OF THE
IRONHOUSE
SANITARY DISTRICT
January 5, 2016
The Board of Directors of the Ironhouse
Sanitary District (ISD) met in regular session on Tuesday, January 5, 2016, in
the Board meeting room at ISD’s offices at 450 Walnut Meadows Drive, Oakley,
California.
1. Call to Order
The
meeting was called to order by President Doug Scheer at 6:30 p.m.
Chad
Davisson led the pledge of allegiance.
Present
were Directors: Contreras, Lauritzen, Morgan, Painter and Scheer. General Manager Chad Davisson and General
Counsel John Moore. Absent: Painter.
At
6:32 p.m., the meeting was adjourned to closed session for Item 2A on the
agenda.
At
6:40 p.m., Director Painter arrived.
2. Closed Session
A. Conference
with Legal Counsel – Anticipated Litigation
Initiation of
litigation pursuant to paragraph (4) of subdivision (d) of
Section
54956.9: (1 case)
B. Report
of Public Employee Discipline/Dismissal/Release (Government
code Sections 54954.5(e, 54957)
At
7:30 p.m. The Board took a short recess.
At
7:35 p.m. The Board met in open session.
3. Report of Actions (if any) Taken in Closed
Sessions
President
Scheer reported that no action was taken by the Board in Closed Session.
Roll
Call
Directors present: David Contreras, Chris
Lauritzen, Susan Morgan, Michael Painter and Doug Scheer
Members absent: None
Staff/Consultants Present:
Chad Davisson, General Manager
Susan
Walde, District Secretary
John
Moore, District Counsel
Michael
Welty, Financial Officer
Jenny
Skrel, District Engineer
Dave
Smith, Maintenance Supervisor
Dave
Dal Porto, Ranch, Reclamation & Levee Supervisor
Roni
Gehlke, Delta Science Center
Interested Parties: Vanessa Perry, City Council
Member
4. APPROVAL OF AGENDA
M/S D. Contreras,
C. Lauritzen and the Board voted to approve the agenda.
In favor: D.
Contreras, C. Lauritzen, S. Morgan, M. Painter and D. Scheer. Opposed: None. Absent none.
5. Employee Recognition
– Jenny Skrel, District Engineer
Mr. Davisson recognized Ms. Skrel for
her outstanding accomplishments during her employment at Ironhouse. On behalf of the Board and Staff Ms. Skrel
was presented with a proclamation and congratulated for her retirement. The Board took a short recess to have cake
and recognize Ms. Skrel.
6. APPROVAL
OF THE MINUTES of the December 1, 2015 Regular Meeting and
the November 17, 2015 Special workshop Meeting of the Board.
M/S S. Morgan,
D. Contreras and the Board voted to approve the minutes of the December 1, 2015
regular meeting and the November 17, 2015 Special workshop meeting of the
Board.
In favor: D.
Contreras, C. Lauritzen, S. Morgan, M. Painter and D. Scheer. Opposed: None. Absent: None.
7. PUBLIC
COMMENTS.
Communications
from the public on subjects not on the agenda.
There were no
comments from the public in attendance.
8. CONSENT CALENDAR -
8A. Approval
of Payment Order, Report on Financial Position & Operating Performance.
8B. Approve
the purchase of a Bendpac HDs 27 four-post vehicle lift from O’Reilly Auto
Parts for $21,124.95 including installation.
8C. Approve
a contract with V.W. Housen & Associates, in an amount not to exceed
$20,000 to provide on-call engineering services.
8D. Acceptance
of Offer of Dedication from Kiper Development, Tract Number 9104 Cedar Glenn on
Cedar Glenn Drive (Res. 16-01)
M/S S. Morgan, D
Contreras and the Board voted to approve the Consent Calendar.
In favor: D.
Contreras, C. Lauritzen, S. Morgan, M. Painter and D. Scheer. Opposed: None. Absent: None.
9. BUSINESS BEFORE THE BOARD
9A. RECEIVE A PRESENTATION FROM WELLS FARGO
BANK REGARDING THE DISTRICT’S POTENTIAL PARTICIPATION IN CALTRUST, INVESTMENT
IN FIXED INCOME SECURITIES AND REVIEW A DRAFT INVESTMENT POLICY.
Mr. Welty
introduced Dennis Loo, Wells Fargo Government Banking, Lyle Defenbaugh, Wells
Fargo Asset Management and John Williams, Wells Fargo Securities. The Board was given a presentation on the
benefits of enhancing and diversifying the District’s investment strategy while
still maintain a high level of cash liquidity and maximization of safe annual
investment returns. Mr. Welty presented
the Board with an investment policy and the recommendation the Board consider
the presentation by Wells Fargo Bank and draft investment policy for future
adoption by the Board. The Board asked
the timing staff want going forward.
The Board
recommended staff meet with the Finance committee to review the policy and
bring back to the Board at the February meeting for approval.
9B. SELECT
A PREFERRED OPTION FOR ISD BOARD INTERACTION WITH RD 830.
Mr.
John Moore gave an overview of recommendations made by District Counsel for the
ISD Board to interact with RD 830. The
options presented were; 1. Do nothing; 2. Adopt the JPA; 3. Provide landowner
input to President; 4. ISD advisory committee; or 5. Status quo.
Discussion
was held by the Board on the options the Board would consider. Director. Morgan and Director Lauritzen
stated they were in favor of option five, status quo. Mr. Davisson stated that as General Manager
he will keep the Board in full review of the RD 830 activity.
M/S
C. Lauritzen, D. Contreras and the Board voted unanimously on option 5.
Continue the present practice, primarily relying on ISD Board appointment of
Ironhouse employees to RD 830’s legislative body, its Board of Trustees, with
the General Manager providing through reports to the Board on Reclamation
District.
In favor: D.
Contreras, C. Lauritzen, S. Morgan, M. Painter and D. Scheer. Opposed: None. Absent: None.
9C. DISCUSS THE DISTRICT’S
RELATIONSHIP WITH THE DELTA SCIENCE CENTER, CONSIDER
COUNSEL’S REPORT ON
POTENTIAL FOR CONFLICTS OF INTEREST AND CONSIDER APPROVING A $5,000 DONATION.
Mr.
Moore stated that District asked General Council to research to see if there is
a conflict of interest in supporting Delta Science Center. Director Painter voiced his concerns as to
why the Board is now questioning his involvement in the Delta Science
Center. He included a letter to the
Board explaining DSC as a non-profit.
Ms. Gehlke, executive director for Delta Science Center gave a
presentation on the activities and projects for the upcoming year. She gave a review of the calendar project,
trout in the classroom, Oakley Science Week ad partnership with ISD on the bird
program. They are planning to continue
the AFRI rice culture mitigation grant project on Jersey Island, Science Club,
AFRI video project and the Freedom High School Science Fair.
She
stated that 21 years ago, Lenny Byer and Dwight Meadows founding fathers of
ISD, promoted the development of the Delta Science Center. In 2010 Ms. Gehlke was asked to come on board
to be the executive director. DSC has an
MOU with East Bay Regional Parks to have full use of the park and building at
Big Break Regional Park. Ms. Gehlke asked the ISD Board to continue their
support of $5,000. Ms. Gehlke and
Director Painter recused themselves from the Board room and any decisions
regarding DSC. The Board held discussion
on the support of the program.
M/S
C. Lauritzen, S. Morgan and the Board voted to fund $5,000 this year to the
Delta Science Center. Support one more
year of office space at Ironhouse Sanitary District and ask DSC to change the
physical address to another location for all state filings with the Secretary
of State.
In favor: D.
Contreras, C. Lauritzen, S. Morgan, and D. Scheer. Opposed: None. Absent: None.
Abstained: M. Painter
Director
Painter rejoined the Board.
At
10:28 p.m. the Board took a short recess.
At
10:35 p.m. the Board resumed business.
9D. BOARD PRESIDENT’S
STATEMENT AND BOARD COMMITTEE ASSIGNMENTS FOR 2016.
The board received a written report from
President Scheer with his selection of committee assignment for 2016.
9E. RECEIVE
COMMENTS FROM DIRECTOR MICHAEL PAINTER CONCERNING THE ESTABLISHMENT OF A
ROTATION AND PROCEDURES FOR DETERMINING THE NOMINATIONS FOR BOARD VICE
PRESIDENT AND PRESIDENT.
The Board received a written report from
Director Painter. He stated that he felt
there is no clear procedure and transparency in the Board decision of the
succession plan and election of officers.
The Board chose to pass over him in consideration of Vice
President. He would like the Board to go
back to the procedure that was discussed in 2011 to mirror the City of
Oakley. He is requesting the Board develop
an adhoc committee to review the process and develop a policy for future
succession and election of officers.
Director Lauritzen stated that the process
that was followed at the December meeting allowed for each of the Board members
to become President. Director Lauritzen suggested we set a committee to develop
policy.
President Scheer appointed an adhoc
committee of Directors Lauritzen and Morgan to set the establishment of a
rotation and set a procedure for determining the nominations for Board Vice
President and President.
9F. DELEGATE
THE AUTHORITY OF THE GENERAL MANAGER TO MICHAEL WELTY FROM JANUARY 7, 2016
THROUGH JANUARY 27, 2016 WHILE THE CURRENT GENERAL MANAGER IS OUT OF THE
COUNTRY.
Mr.
Davisson stated that he will be out of the country from January 7, through
January 27th, 2016. This
international travel was committed to prior to commencing employment with the
District and was approved by the Board in the hiring process. Staff recommends the Board delegate the
authority of the General Manager to Mr. Michael Welty from January 7th
through January 27th, 2016 while the current General Manager is out
of the country. Upon approval of the
recommended action, Mr. Welty agrees to increase the hours he is physically at
the District.
M/S
D. Contreras, D. Lauritzen and the Board voted to Delegate the Authority of the
General Manager to Mr. Michael Welty from January 7th through
January 27th, 2016 while the current General Manager is out of the
country.
In favor: D.
Contreras, C. Lauritzen, S. Morgan, M. Painter and D. Scheer. Opposed: None. Absent: None
9G. CONSIDER MOVING THE FEBRUARY 2, 2016 MEETING
OF THE BOARD OF DIRECTORS TO FEBRUARY 16, 2016.
Mr.
Davisson stated that with him being out of the country from January 7, through
January 27, 2016 it will be difficult for staff to compile a Board agenda,
complete the associated staff report documents and comply with the Brown Act
public meeting noticing requirements unless the meeting date is changed. Staff recommends moving the regularly
scheduled meeting of the Board of Directors from February 2, to February 16,
2016.
M/S
M. Painter, C. Lauritzen and the Board voted to move the February 2, 2016 Board
meeting of the Board of Directors to February 16, 2016.
In favor: D.
Contreras, C. Lauritzen, S. Morgan, M. Painter and D. Scheer. Opposed: None. Absent: None
9H. ASSESSMENT
STATUS REPORT
Mr.
Davisson stated that when the assessment items were accepted by the Board, the
list includes assignments and due dates for each individual assessment which
many items are similar and/or interrelated.
The GM provides monthly updates on the status of the completions of
assessment items. There are throughout
the list of assessment items several related items with vastly differing “due
dates” that could be addressed in a single consolidated effort. Therefore, staff has re-categorized the items
into “buckets” of related items. Staff
is in the process of prioritizing the items within each “bucket” and developing
a strategy to address the items with the entire “bucket” in order to make a
measurable improvement to the District’s operations as they relate to those
assessment items. Staff’s recommendation
is for the Board to direct staff to re-categorize and prioritize the list of
202 assessment items and develop implementation strategies to complete related
assessment items in a more coordinated effort.
M/S M. Painter, C. Lauritzen and the Board
voted to direct staff to re-categorize and prioritize the list of 202
assessment items and develop implementation strategies to complete related
assessment items in a more coordinated effort.
In favor: D.
Contreras, C. Lauritzen, S. Morgan, M. Painter and D. Scheer. Opposed: None. Absent: None
10. GENERAL MANAGER AND
STAFF REPORT
Staff reports were provided in the Board packet.
11. BOARD
MEMBER ADVISORY REPORTS
Written reports submitted.
Director Morgan
– reported that CSDA is offering Board training at Central San on February 18,
2016. It is all day training and she
encouraged all Board members to attend.
She reported on the City Council - Kevin Romick was
selected as Mayor and Sue Higgins was selected as Vice Mayor for 2016. The Council will be addressing the Ordinance
that would regulate marijuana cultivation.
Director Lauritzen – reported he attended the BIMAC meeting with
General Manager Chad Davisson. He is
concerned that in case of an emergency BIMID is not prepared for El Nino. Mr. Davisson reported that he has met with
and will be working with the new manager of BIMID regarding working together regarding
Dutch Slough and areas around Sand Mound Slough. Staff may be bringing forward a Resolution
for help to RD799 and BIMID.
12. Future Agenda Items for Consideration
No
future agenda items were discussed.
13. ADJOURNMENT
President Scheer adjourned
the regular meeting at 11:15 p.m. until Tuesday, February 16, 2016 at 7:00 p.m.
for the next regular meeting in the Ironhouse Sanitary District offices at 450
Walnut Meadows Drive, Oakley, California.
APPROVED
____________________________
President District
Secretary
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