Minutes of the ISD May 17, 2016 Special Workshop Board Meeting

MINUTES OF THE SPECIAL MEETING

OF THE BOARD OF DIRECTORS OF THE

IRONHOUSE SANITARY DISTRICT

 

May 17, 2016

 

The Ironhouse Sanitary District (ISD) Board of Directors met in Special Session on Tuesday, May 17, 2016.

The place of the meeting was the Best Western Plus Delta Hotel, 5549 Bridgehead Road, Oakley, California.  

 

A.        Call to Order - President Doug Scheer called the meeting to order at 8:10 a.m. 

 

Pledge of Allegiance was led by Michael Welty

 

            Members present:                    David Contreras, Chris Lauritzen, Susan Morgan, Michael Painter, and Doug Scheer

 

            Members absent:                     None

 

Staff/Consultants present:      Chad Davisson, General Manager

Michael Welty, Financial Officer

Dave Dal Porto, Ranch and Levee Superintendent

Louis Solana, Maint. & Collections Supervisor

Chris Christean, Plant Manager

Susan Walde, District Secretary

Rita Giacalone, Dew Point Consulting

Charley Howard, RGS (HR Services)

            Interested parties present:       None in attendance

                                                           

B.        Approval of the Agenda M/S D. Contreras, C. Lauritzen and the Board voted unanimously to approve the Agenda. 

In favor: D. Contreras, C. Lauritzen, S. Morgan, M. Painter and D. Scheer. Opposed:  None. Absent:  None.

 

C.        Public Comments – Communications from the public on subjects not on the agenda.  There were no comments from the public at this time.

 

D.        Facilitated District Board and Staff Visioning Session.

Mr. Chad Davisson gave a brief introduction of Ms. Rita Giacalone, of Dew Point Consulting.  He stated that she has met with the Board and management staff to help bring together a vision for the District for a time of change and a time of evolution.

Ms. Giacalone stated to imagine ISD three years from now.  What would success look like:  She provided an agenda for the meeting:

Agenda

• Who Are We?
• Develop agreements about high level goals and priorities.
• Envision a preferred future that is compelling and mutually desired.
• Re-build trust and confidence in staff.
   

ISD Values

• Accountability
• Transparency
• Trust
• Collaboration
   

Mission Statement – Who Are We?

“We protect public health, safety and the environment through responsible wastewater collection, treatment and water reuse”

 

The Board and Management Staff proceeded to work together in the following exercises to help develop the future of ISD.

 

VALUES EXERCISE

 

TRUST	ACCOUNTABILITY
Respect in all directions Sincerity and honesty Shared goals and values Effective, open and honest communication Confidence and competence! No preconceived biases Consistent action:  trust is EARNED over time Follow-through Reliability Timely delivery and communication Deliver on promises   The Board sees greater: Ø  Consistency Ø  Accuracy Ø  Transparency Ø  Accountability Ø  Collaboration Ø  Communication	Internal and External Ø  Staff Ø  Board Ø  Public Ø  Government agencies   Prioritize Ø  Jersey Island Ø  SSMP Ø  CIP Ø  Long-term planning   Deliver timely services Recognize that the district is publicly funded Ability to be flexible and adaptable Implement plans and complete projects Have a short and long-term strategy Measure results:  goal setting Own your mistakes and learn from them  **** Safe to admit mistakes
TRANSPARENCY	COLLABORATION
No hidden agendas Open, honest, clear communication Trust that there won’t be retribution Clear Expectations  **** Provide cost information and accurate forecasting Clear consistent messaging to all (public and staff) Shared information complete and objective (pros and cons) Eliminate silos Ability to ask for help Open houses	Openness to communication Listen with positive intent Each team members carries own weight Common goal:  one mission Knowledge sharing Freedom to challenge:  healthy conflict Team building Shared responsibilities Shared recognition Working with other agencies Eliminate silos Mutual respect Goal of being efficient and effective Follow chain of command

 

 

Exercise:  What Does Success Look Like in 3 Years

 

1^st Tier Priorities

• Effective Policy and Procedures
• Comprehensive CIP Plan
• Plan for Jersey Island
• Purple Pipe
• Use for Recycled Water
• Creating a Culture of Excellence, Integrity, and Respect
• Operating Cost Model to Ensure Sustainability

 

2^nd Tier Priorities

• Income Producing Opportunities
• Employee Growth and Development
• Competitive Sewer Use Rates
• Leadership in the Community:  Relationship Development
• Partnering with Professional Organization at All Levels
• Employee Compensation

 

3^rd Tier Priorities

• Drought Solution to Stimulate Local Economy
• Plan for Midland Property
• Biosolids

 

Due to Time restraints, the Board resolved to move to a Part II and hold another special meeting to cover objective of:

• Core Functions
• Goals to Achieve

 

 

E.        Adjournment

There being no further business, President Scheer adjourned the special meeting at 12:00 p.m.