Minutes of the Personnel-Human Resources Committee Meeting March 25, 2014

MINUTES

 

FOR THE PERSONNEL/HUMAN RESOURCES COMMITTEE MEETING

BOARD OF DIRECTORS

IRONHOUSE SANITARY DISTRICT

 

 

DATE:          Tuesday, March 25, 2014

 

TIME:          Meeting start time 3:05 p.m.

PLACE:        Ironhouse Sanitary District Office

                    450 Walnut Meadows Drive

                    Oakley, California  94561

 

ATTENDANCE:  David Huerta, David Contreras, Tom Williams, Joe Mueller

 

 

1. Roll Call.  All present

 

B. Approval of the Agenda.  M/S David Contreras, David Huerta

 

C. Public Comments.  No public comment

 

D. Approval of meeting minutes of February 28, 2014 for the Personnel/Human Resources Committee Meeting.  M/S David Huerta, David Contreras and the draft meeting minutes of February 28, 2014 were approved as drafted.

 

E. Discussion with General Manager and senior staff regarding the approved permanent Electrician/Instrumentation Technician position and proposed job description and salary structure adjustments, and options for filling the position.  The committee received a brief presentation from Mr. Williams and Joe Mueller regarding the status of interviewing for the new Electrician/Instrumentation Technician position, and the need challenges the District faces with filling the position as originally proposed.  Mr. Mueller provided details of the interview process, the experience level of the candidates, and the changes staff is recommending to the proposed salary and experience level needed for the position.  Staff proposed to extend the salary range for the position downward by three steps (have an 8 step salary range vs. the original 5 step range) and, after consultation with the District’s personnel and human resources attorney, offer the position (starting at the lowest salary step) to the top candidate, and use the money saved from hiring at a lower salary toward necessary training for the new person over the next several years.  In essence, offer the position to the top candidate and grow his talent over the next three years so he can become the journey level technician we originally hoped to hire.    After some discussion, the committee concurred with Staff’s recommendations and asked staff to place this item on the next regularly scheduled Board meeting, and prepare the necessary staff report and presentation for the full Board to consider.      

               

F.  Discussion with General Manager regarding succession planning for the General Manager position and possible creation of an Assistant General Manager.   Mr. Williams introduced this item as being part of the District’s strategic plan (Succession Planning) and provided the committee with the District’s current General Manager job description.  Mr. Williams indicated as he is beginning to plan for retirement in the next three years or so, the timing was right to begin planning for his succession.  The committee discussed the current job description and possible changes they would be interested in.  Mr. Williams and Mr. Mueller offered ideas of some changes the committee might consider.  The committee also discussed creating an Assistant General Manager position and asked staff to draft an Assistant GM job description for their consideration at the next committee meeting.  More discussion occurred regarding the two positions.  The committee will review the current GM job description and will continue to discuss this item at future committee meetings.  

 

G.  Discussion of future items for the Personnel/Human Resources Committee and proposed meeting dates.  The committee wished to continue to discuss the Assistant GM position, the GM job description, and succession planning on the future agendas.

 

H.  Adjournment. The meeting adjourned at 4:05 p.m.