Minutes for the Personnel/HR Committee meeting February 10, 2015

              MINUTES

 

FOR THE PERSONNEL/HUMAN RESOURCES COMMITTEE MEETING

BOARD OF DIRECTORS

IRONHOUSE SANITARY DISTRICT

 

 

DATE:          Tuesday, February 10, 2015

 

TIME:           Meeting start time 8:09 a.m.

PLACE:        Ironhouse Sanitary District Office

                    450 Walnut Meadows Drive

                    Oakley, California  94561

 

ATTENDANCE:  David Contreras, Doug Scheer, Tom Williams

 

 

1. Roll Call.  All present

 

B. Approval of the Agenda.  M/S David Contreras, Doug Scheer

 

C. Public Comments.  No public comment

 

D. Approval of meeting minutes of November 18, 2014 for the Personnel/Human Resources Committee Meeting.  The approval of the November 18, 2014 meeting minutes were delayed until the next meeting. 

 

E.  Discussion of Water Recycling Facility Organizational Structure, Current Management Positions, and Possible Reorganization/Revisions to the Management Structure.  The committee heard discussion about how ISD’s Operations Supervisor is currently filling in as the Operations Superintendent (essentially Plant Manager) and is the only manager (and holds a Grade V certification) at this time.  The Committee preferred Mr. Christean be referred to as Acting Operations Superintendent until the management structure and positions are redefined.  Mr. Williams also reviewed the need to create a new position of Maintenance Specialist at the Water Recycling Facility (WRF), with the plan to fill this position with the current Electrical and Instrumentation Technician. Mr. Williams indicated the needs of the Electrical and Instrumentation Technician position would then be filled via contract services; identifying and performing the higher level electrical preventative and maintenance work.  This is a recommendation that comes from the development of the NexGen Maintenance Management Program, where the mechanical preventative maintenance (PM’s) needs of the WRF exceeded those of the electrical needs.  Currently Mr. Abdilla is working diligently to get caught up on the mechanical PM’s.  The committee requested they see an analysis of the costs vs. savings of the proposed changes.  Mr. Williams was to review and make draft updates to the top management position, propose any revisions to the salary structure, revise the organizational chart for the Water Recycling Facility, and bring those back to the committee for review prior to scheduling them for formal Board review and approval.

 

The Committee took a break at 10:00a.m.  The Committee reconvened at 12:15p.m.

 

F.  Discussion of Loss of Staffing over the Last Four Years, Current ISD Staffing Levels, and the need to Possibly Backfill Some of the Lost/Vacant Positions.  Mr. Williams reviewed the 5 positions the District has lost since December 2010, which have not been backfilled.  Those positions included 2 in administration, one in maintenance, and 2 on Jersey Island.  He indicated the absence of those positions is being felt throughout the District in decreased productivity, and a reduced capability to adapt to employee absences (either during times of scheduled time off, and/or unexpected work related injuries).  Mr. Williams asked the committee to begin thinking about filling some of the lost or vacant positions as we begin our budgeting cycle, and indicated he planned to include filling one position on Jersey Island, one in Collections and one or two positions in Administration in the FY 2015/16 budget.   

               

G.  Discussion of future items for the Personnel/Human Resources Committee and proposed meeting dates.  A future committee meeting date was not set during the meeting but Mr. Williams was to coordinate possible meeting dates with the committee, where more discussion would take place on the WRF organizational changes.

 

H.          Adjournment. The meeting adjourned at 1:15 p.m.