Minutes of the Personnel/HR Committee meeting March 10, 2015

MINUTES

 

FOR THE PERSONNEL/HUMAN RESOURCES COMMITTEE MEETING

BOARD OF DIRECTORS

IRONHOUSE SANITARY DISTRICT

  

DATE:                    Tuesday, March 10, 2015

 

TIME:           Meeting start time 8:00 A.M.

 

PLACE:        Ironhouse Sanitary District Office

                   450 Walnut Meadows Drive

                   Oakley, California  94561

 

ATTENDANCE:      David Contreras, Doug Scheer, Tom Williams

A.      Roll Call.  All Present

B.       Approval of the Agenda. M/S David Contreras, Doug Scheer 

C.       Public Comments.  No Public Comments 

D.      Approval of meeting minutes of February 10, 2015 for the Personnel/Human Resources Committee Meeting.  The minutes of February 10, 2015 were reviewed and approved as submitted.  M/S David Contreras, Doug Scheer. 

E.       Discussion of Water Recycling Facility Organizational Structure, Current Management Positions, and Possible Reorganization/Revisions to the Management Structure.  The committee discussed the draft revisions to the organizational structure and asked Mr. Williams to show the current organizational structure clearly, and any proposed revisions in a draft form.  Also, the committee heard Mr. Williams’ proposal to maintain a vacant Operations Supervisor position; to be filled at sometime in the future via an internal promotional opportunity.  The committee decided not to support an open, vacant, position; they preferred to eliminate the position now and, if needed in the future, would reconsider how best to establish and fill a position.     

F.       Discussion of new job descriptions and proposed salary ranges for the proposed positions of Plant Manager and Plant Maintenance Specialist.  Mr. Williams did not have an opportunity to draft modifications to the proposed Plant Manager position, but did present the committee with a draft job description of the of the proposed Plant Maintenance Specialist position.  Discussion was heard on the proposed maintenance specialist, the draft salary range, and the plan to fill the position with current staff.  The committee made several recommendations for changes to the proposed position to better reflect what was expected of the position; making sure the necessary credentials were properly identified that supported the position expectations.  Mr. Williams was to redraft the job description, as well as redraft the proposed salary range to include only equally certified positions at other comparator agencies. The redrafted items are anticipated to be ready and reviewed by the committee at the next meeting.   

G.      Estimates for the annual costs with proposed changes in staffing.  This item was not discussed as Mr. Williams had yet to prepare the costs estimates. 

H.      Estimated cost of an electrical consultant (contractor) to establish WRF electrical preventative maintenance schedules, and perform higher level WRF electrical preventative maintenance.  Brief discussion was held on the general requirements of maintaining electrical equipment.  It was noted by Mr. Williams that often time’s electrical equipment simply fails without much warning (if any), so major maintenance was simply replacing failed equipment.  Also, much of the electrical maintenance was related to cleaning electrical cabinets, filters, and tightening down points of connection.  Mr. Williams indicated further research needed to be done before an estimate could be brought before the committee for review. 

I.        Discussion of Dates for Future Personnel and Human Resources Meetings and Possible Future Topics to be discussed.  The committee suggested meeting again in March, and recommended March 19^th at 8:00 A.M.  Mr. Williams indicated he would see if the Jersey Island Committee meeting scheduled for 9:00 A.M. on the 19^th could be rescheduled, and would let the committee know if 8:00 A.M. on the 19^th would work.    

J.       Adjournment The meeting adjourned at 10:55 A.M.