Minutes of the ISD Board Special Meeting January 29, 2015

MINUTES OF THE SPECIAL MEETING

OF THE BOARD OF DIRECTORS OF THE

IRONHOUSE SANITARY DISTRICT

 

January 29, 2015

 

The Ironhouse Sanitary District (ISD) Board of Directors met in Special Session on Thursday, January 29, 2015.

 

The place of the meeting was the Ironhouse Sanitary District Office at 450 Walnut Meadows Drive, Oakley, California.  

 

1. Call to Order President David Contreras called the meeting to order at 5:00 p.m. 
    
   Board Roll Call
    
               Members present:                    David Contreras, Chris Lauritzen, Susan Morgan, Michael Painter, and Doug Scheer
    
               Members absent:                     None
    
   Staff/Consultants present:      Brent Ives, BHI Management Consulting
   Bob Henn, District Counsel
   Susan Walde, District Secretary
    
               Interested parties present:       none
                                                              
   Pledge of Allegiance – led by Chris Lauritzen
    
2. Approval of the Agenda -M/S C. Lauritzen, D. Scheer and the Board voted unanimously to approve the Agenda. 

In favor: D. Contreras, C. Lauritzen, S. Morgan, M. Painter and D. Scheer.  Opposed:  None. Absent: None.

 

1. Public Comments – Communications from the public on subjects not on the agenda.  There were no comments from the public at this time.
    
2. BHI MANAGEMENT CONSULTING WORKSHOP WITH THE BOARD – To Discuss Board Objectives and Options for an interim/acting General Manager and in Recruiting a New General Manager.

 

President Contreras turned the meeting over to Mr. Brent Ives for review with the Board of the status of the Process of bringing onto the Board an Interim General Manager (GM), assigning an acting GM and the Recruiting of a New General Manager.

 

The term of the Interim GM would be the months of April, May and June or until the permanent position is filled.

 

Internal Options – The benefits of this option were discussed and could provide good opportunity for hand-off of GM duties.  The Board discussed the possibility of Jenny Skrel being Acting Assistant GM to assist with the transition.  However, with two manager positions already vacant, it was the consensus of the Board of Directors that a fresh third party viewpoint might better serve the District’s needs and not further tax the staff workload.

 

External Options are the following: local Retirees and outside area retirees.

 

Discussion was held on the above options and the benefits to the District.  Mr. Henn reviewed with the Board the CalPers restrictions on a CalPers retiree as an interim General Manager.

Discussion was held on outside housing to be provided should the Board consider an out-of area retiree for the interim position. The Board also had further discussion on an internal manager to be considered for a possible Acting GM.

 

Mr. Ives presented resumes on local and outside area external candidates to consider for the position.  Discussion was held and the Board agreed to give first consideration to the local candidates.

 

 

BHI Consultants will contact the candidates, will work with District Counsel, and then present to the Ad Hoc GM Recruitment Committee, which will represent the ISD Board.

 

Permanent GM Position.

A survey was issued to each of the employees allowing input for the new GM position.  After a concerted effort, only 4 responses were submitted.

 

The brochure and ad for the General Manager recruitment will be out for publication on February 1 for a 60-day duration.  Some add locations are CWEA, CSDA, and BC Water Jobs.

 

The Board will have a chance to review all applicants.  Reference checks will be made in April with a tentative schedule of April 14^th and a meeting in May for review of resumes and presentation of candidates.  Mr. Ives will be working with the Board for a possible hire date of July 1, 2015 for the GM position.

 

Mr. Henn asked the Board if they are comfortable with the members of the Personnel/HR Committee to act as an Ad Hoc Committee for GM Recruitment to work with Brent Ives and Bob Henn, General Counsel with the interview and hiring process, selecting an interim general manager and negotiating an employment agreement. The Board agreed that the members of the Personnel/HR Committee to act as the Board’s Ad Hoc Committee on GM Recruitment working with Brent Ives and attorney Bob Henn.  After Ad Hoc Committee selection and employment agreement negotiation, the selection and agreement would be brought back to the Board at its March 2015 regular meeting for approval.

 

 

1. CLOSED SESSION: PUBLIC EMPLOYEE APPOINTMENT/PUBLIC EMPLOYMENT.  Title: Interim/Acting General Manager
   No Closed Session of the Board was held.

6.      Adjournment

There being no further business, President Contreras adjourned the special meeting at 7:10 p.m.

 

 

 

 

 

APPROVED                                                                       ____________________________                                                    

                                   President                                                          District Secretary

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